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20201116 Council Packet
Monday, November 16, 2020 Regular Session – 7:00 p.m. As the City of Des Plaines continues to follow social distancing requirements and Governor Pritzker’s Stay-at-Home Order, the City Council Meeting on Monday, November 16, 2020 will be held virtually beginning at 7:00 p.m. The meeting will be live-streamed via: http://desplaines.org/accessdesplaines and played on DPTV Channel 17. The meeting may also be viewed in person at City Hall in the Council Chambers. Public comment can be taken at this time or submitted by e-mail to publiccomments@desplaines.org. Public comments received by 5 p.m., Monday, November 16, 2020 will be distributed to City Council members prior to the Council meeting. Please indicate if you wish to have your comment read at the meeting. Public comments read at the meeting are limited to 200 words or less. Public comments should be e-mailed and contain the following information: • In the subject line, identify “City Council Meeting Public Comment” • Name • Address (optional) • City • Phone (optional) • Organization, agency representing, if applicable • Topic or agenda item number of interest Public Hearing Information : If a Public Hearing is scheduled and you would like to participate, please send your request to publiccomments@desplaines.org and you will be sent a link with additional information to join the meeting. All e-mails received will be acknowledged. Individuals with no access to e-mail may leave a message with the City Clerk’s Office at 847-391-5311. The City of Des Plaines remains united in ensuring the safety and health of our community and our employees. To protect the public and staff, the City will continue to provide only essential functions and services during the Governor’s Stay-at-Home Order. The City urges residents and businesses to comply with the Order. If residents must leave their home, it is very important to practice social distancing and keep at least six feet between others. For a list of services and additional information during this time, please visit www.desplaines.org. The City encourages individuals to sign up for its e-news for important information from the City and its government partners, including State and Federal authorities. The City updates its website and posts on social media daily. To sign up for electronic newsletters, please visit https://www.desplaines.org/mycity/. Monday, November 16, 2020 Regular Session – 7:00 p.m. Via Zoom Video Conference publiccomments@desplaines.org CALL TO ORDER REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE PUBLIC HEARING PROPOSED 2020 PROPERTY TAX LEVY – ORDINANCE M-31-20 – Levying Taxes for the City of Des Plaines, Cook County, Illinois for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 PUBLIC COMMENT – publiccomments@desplaines.org ALDERMEN ANNOUNCEMENTS/COMMENTS MAYORAL ANNOUNCEMENTS/COMMENTS Motion to Extend Declaration of Civil Emergency CITY CLERK ANNOUNCEMENTS/COMMENTS MANAGER’S REPORT CITY ATTORNEY/GENERAL COUNSEL REPORT | CONSENT AGENDA 1. ORDINANCE M-30-20: Approving a New Class A Tavern Liquor License (Seats 250 or Less for On-Site Consumption) for American Wild Burger, LLC, 1534 Oakton Street 2. RESOLUTION R-190-20: Authorizing the Execution of Agreements with Sub-recipients of Community Development Block Grant Funds for Program Year 2020 3. RESOLUTION R-191-20: Approving the Third Year Expenditure of the Microsoft Enterprise Agreement with CDW Government, Chicago, Illinois in the Amount of $68,157.24. Budgeted Funds – IT/R&M Software. 4. RESOLUTION R-192-20: Approving Ongoing Uniform Purchases Under Fire Department’s Quartermaster Program in an Amount Not-to-Exceed $46,500 from On-Time Embroidery, Inc., Elk Grove Village, Illinois. Budgeted Funds – Fire Department/Uniforms. 5. Minutes/Special Meeting – 2021 Budget Session #1 – October 26, 2020 6. Minutes/Special Meeting – 2021 Budget Session #2 – October 28, 2020 7. Minutes/Regular Meeting – November 2, 2020 8. Minutes/Closed Session – November 2, 2020 UNFINISHED BUSINESS n/a NEW BUSINESS 1. FINANCE & ADMINISTRATION – Alderman Malcolm Chester, Chair a. Warrant Register in the Amount of $3,933,548.52 – RESOLUTION R-193-20 2. COMMUNITY DEVELOPMENT – Alderman Denise Rodd, Chair a. Consideration of a Resolution in Support of a Cook County Class 6b Property Tax Incentive for 1794 S. Winthrop Drive, Des Plaines, Illinois – RESOLUTION R-194-20 b. Consideration of a Preliminary Planned Unit Development, Tentative Plat of Subdivision, Map Amendment, and Conditional Use for the Proposed Construction of a 449 Unit Multiple Family Residential Development with a Freestanding Commercial Out-Lot in the M-1 Zoning District at 414 E. Golf Road – ORDINANCE Z-23-20 (Deferred from 10/19/20 City Council Agenda) 3. LEGAL & LICENSING – Alderman Carla Brookman, Chair a. Discussion of the Recent Order by Governor Pritzker Regarding Restrictions on Restaurants, Including the Prohibition of In-House Dining | OTHER MAYOR/ALDERMEN COMMENTS FOR THE GOOD OF THE ORDER ADJOURNMENT City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibilit y of the meeting(s) or facilities, contact the ADA Coordinator at 391 -5486 to allow the City to make reasonable accommodations for these persons. 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5300 desplaines.org Date: October 22, 2020 To: Michael Bartholomew, City Manager From: Dorothy Wisniewski, Assistant City Manager/Director of Finance Subject: 2020 Property Tax Levy Resolution Issue: Each year the City complies with the Illinois Truth in Taxation Act (ITTA) requirements as it pertains to the issuance of the property tax levy. The ITTA requires the City to provide notice and conduct a public hearing if the proposed aggregate levy is 5% or more than the previous year’s property tax extension. The aggregate levy is defined as the combination of the annual corporate levy and all other special purpose levies. The aggregate levy does not include debt service levies and levies made for the purpose of paying amounts due under public building commission leases. Under the ITTA, the City would be prohibited from levying any amount greater than 5% of the previous year’s property tax extension if we failed to comply with this specific notice and hearing provisions. Analysis: The first step in complying with the requirements of the ITTA is to determine whether the 2020 estimated aggregate levy is 5% or more than the 2019 property tax extension. Below is a breakdown of the 2019 property tax extension as compared to the 2020 estimated aggregate levy: Since the 2020 estimated aggregate levy is below the 5% of the 2019 property tax extension (-2.91% decrease), the City is not required to publish a legal notice and hold a public hearing. However, I recommend publishing a legal notice and holding a public hearing as it would provide the City Council with increased flexibility in determining the 2020 property tax levy amount and more opportunity for public input. Fund Amount Fund Amount +/- %+/- $ Corporate Fund 12,955,495 Corporate Fund 9,282,822 -28.35%(3,672,673) Police Pension Fund 6,298,450 Police Pension Fund 7,856,751 24.74%1,558,301 Fire Pension Fund 5,969,880 Fire Pension Fund 7,349,577 23.11%1,379,697 Library Board Fund 6,283,000 Library Board Fund 6,100,000 -2.91%(183,000) ITTA Aggregate Property Tax Extension 31,506,825 ITTA Aggregate Property Tax Levy 30,589,150 -2.91% (917,675) 2019 Property Tax Extension 2020 Estimated Property Tax Levy Page 1 of 3Page 1 of 3 PUBLIC HEARING Below are the primary aspects of the 2020 estimated tax levy as shown in the table above for the purposes of the ITTA public hearing requirements: The General Fund’s tax levy amount of $9,282,822 represents a 28% decrease from the 2019 tax extension. The Police Pension tax levy amount of $7,856,751 represents a 24% increase from the 2019 tax extension. The Fire Pension tax levy amount of $7,349,577 represents a 23% increase from the 2019 tax extension. The Library Board’s tax levy amount of $6,100,000 represents a 2.91% decrease from the 2019 tax extension. The 2020 estimated ITTA “aggregate” levy amount of $30,589,150 represents a 2.91% decrease from the 2019 tax extension. The 2020 estimated total tax levy amount of $30,589,150 represents a 2.91% decrease from the 2019 tax extension. Recommendation: This memorandum is solely to inform the City Council that the public hearing on the 2020 property tax levy will be held on Monday, November 16, 2020, at 7:00pm (at the beginning of the regularly scheduled City Council meeting). Attachments: Attachment 1: Notice of Public Hearing Page 2 of 3Page 2 of 3 NOTICE OF PROPOSED PROPERTY TAX LEVY FOR THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS I. A public hearing to approve a proposed property tax levy for the City of Des Plaines, Illinois (the “taxing district”) for 2020 will be held at 7:00 PM on November 16, 2020 at Des Plaines City Hall, Room 102, 1420 Miner Street, Des Plaines, Illinois 60016. Any person desiring to appear at the public hearing and present testimony to the taxing district may contact Dorothy Wisniewski, Assistant City Manager / Finance Director, City of Des Plaines, 1420 Miner Street, Des Plaines, Illinois 60016, 847-391-5300. II. The corporate and special purpose property taxes extended or abated for 2019 were $31,506,825. The proposed corporate and special purpose property taxes to be levied for 2020 are $30,589,150. This represents a decrease of -2.91% from the previous year. III. The property taxes extended for debt service and public building commission leases for 2019 were $0. The estimated property taxes to be levied for debt service and public building commission leases for 2020 are $0.00. IV. The total property taxes extended or abated for 2019 were $31,506,825. The estimated total property taxes to be levied for 2020 are $30,589,150. This represents a decrease of -2.91% from the previous year. Attachment 1 Page 3 of 3 FINANCE DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5300 desplaines.org Date: November 4, 2020 To: Michael Bartholomew, City Manager From: Dorothy Wisniewski, Assistant City Manager/Director of Finance Subject: 2020 Property Tax Levy Issue: Presented for City Council approval is the 2020 Tax Levy representing a 2.91% decrease from the 2019 Property Tax Extension. Analysis: Section 18-15 of the Illinois Property Tax Code requires that the City adopt a tax levy ordinance and file it with the County Clerk’s office by the last Tuesday in December (Tuesday, December 29 for 2020). The 2020 Tax Levy is scheduled for first reading on November 16th (in conjunction with the public hearing on the Tax Levy) and second reading on December 7th. However, the County Clerk’s office filing deadline of December 29, 2020 remains firm and it is imperative the City Council adopt a tax levy of some amount on or before the evening of December 21st, or the City would be prohibited from levying any property tax. The table above depicts a detailed comparison of the 2019 Tax Extension and the 2020 Tax Levy. The 2020 Tax Levy, which includes the general (corporate) fund, police and fire pension funds, public library fund, and bond & interest (debt service) fund, totals $30,589,150. This represents a decrease of $917,675, or -2.91% from the 2019 Property Tax Extension. Recommendation: I recommend the City Council formally adopt the 2020 Property Tax Levy Ordinance. Attachments: Attachment 1 – 2020 Tax Levy Ordinance M - 31 - 20 Attachment 2 – 2020 Property Tax Levy Snapshot Fund Amount Fund Amount +/- % +/- $ Corporate Fund 12,955,495 Corporate Fund 9,282,822 -28.35% (3,672,673) Police Pension Fund 6,298,450 Police Pension Fund 7,856,751 24.74% 1,558,301 Fire Pension Fund 5,969,880 Fire Pension Fund 7,349,577 23.11% 1,379,697 Library Board Fund 6,283,000 Library Board Fund 6,100,000 -2.91% (183,000) ITTA Aggregate Property Tax Extension 31,506,825 ITTA Aggregate Property Tax Levy 30,589,150 -2.91% (917,675) 2019 Property Tax Extension 2020 Estimated Property Tax Levy MEMORANDUM Page 1 of 5 1 CITY OF DES PLAINES ORDINANCE M - 31 - 20 AN ORDINANCE LEVYING TAXES FOR THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2021 AND ENDING DECEMBER 31, 2021. ______ BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS IN THE EXERCISE OF ITS HOME RULE POWER, AS FOLLOWS: SECTION 1: That a tax in the sum of $30,589,150 (Thirty Million, Five Hundred Eighty Nine Thousand, One Hundred Fifty Dollars) being the total estimated appropriation heretofore legally made, or so much thereof as may be authorized by law, which is to be collected from the 2020 tax year levy for all Corporate purposes of the City of Des Plaines, including but not limited to, the maintenance of the Des Plaines Free Public Library, and Police and Firefighter Pension Funds as appropriated for the fiscal year by the ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF DES PLAINES, duly passed by the City Council of the said City of Des Plaines, be and the same is hereby levied for said purposes against all taxable property in the City of Des Plaines for the fiscal year commencing January 1, 2021 and ending December 31, 2021. SECTION 2: The specific amounts as levied for the various purposes heretofore named are indicated herein by being placed in a separate column under the heading “TO BE RAISED BY TAXATION” which appears over same. The said tax is so levied for the aforesaid, said items being as follows: Attachment 1 Page 2 of 5 2 Fund 2020 Estimated Appropriations Estimated Receipts from sources other than Taxation To be raised by Taxation General Fund 71,635,446 62,352,624 9,282,822 Police Pension Fund 7,856,751 7,856,751 Fire Pension Fund 7,349,577 7,349,577 Bond & Interest (Debt Service) 0 0 Public Library Fund 7,069,499 969,499 6,100,000 Total: 93,911,273 63,322,123 30,589,150 SECTION 3: It is hereby provided that any funds remaining on hand shall be construed with and classified with the miscellaneous revenue anticipated during the coming year and covered by the appropriation from such miscellaneous revenue. SECTION 4: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. [SIGNATURE PAGE FOLLOWS] Attachment 1 Page 3 of 5 3 PASSED this _____ day of _________________, 2020. APPROVED this _____ day of ___________________, 2020. VOTE: AYES ______ NAYS ______ ABSENT ______ MAYOR ATTEST: _______________________________ CITY CLERK Published in pamphlet form this Approved as to form: ____ day of ____________, 2020. ________________________________ CITY CLERK Peter M. Friedman, General Counsel DP-2020 Tax Levy Ordinance Attachment 1 Page 4 of 5 2021 Budget PROPERTY TAX LEVY (2020 Levy Extended in 2021) Dollar Percent 2018 2019 2020 Change Change Purpose Tax Extension Tax Extension Tax Levy 2020 2020 Corporate 13,043,045 12,955,495 9,282,822 (3,672,673) -28.35% Police Pension 6,276,820 6,298,450 7,856,751 1,558,301 24.74% Firefighter Pension 5,903,960 5,969,880 7,349,577 1,379,697 23.11% Total City 25,223,825$ 25,223,825$ 24,489,150$ (734,675)$ -2.91% Library 6,283,000 6,283,000 6,100,000 (183,000) -2.91% 31,506,825 31,506,825 30,589,150 (917,675)$ -2.91% 2020 PROPERTY TAX LEVY (Collections to occur in the 2021 Budget) Attachment 2 Page 5 of 5 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5301 desplaines.org Date: October 28, 2020 To: Honorable Aldermen From: Matthew J. Bogusz, Local Liquor Commissioner Cc: Vickie Baumann, Secretary/Licensing Division Subject: Liquor License Request for an Increase in Liquor License Classification Attached please find a Liquor License request for the following applicant: American Wild Burger LLC 1534 Oakton Street Class A – Tavern / seats 250 or less (on-site consumption only) -New Increase from 35 to 36 The complete application packet is on file in the Community and Economic Development Department. The required posting will be completed November 16, 2020 and all necessary fees have been secured. This request will come before you on the Consent Agenda of the City Council meeting of Monday, November 16, 2020. Matthew J. Bogusz Mayor Local Liquor Commissioner Attachments: Ordinance M-30-20 Application Packet Page 1 of 9 CONSENT AGENDA #1. {00117298.1}[Deleted text is struck through; inserted text is bold and double underlined.] 1 CITY OF DES PLAINES ORDINANCE M - 30 - 20 AN ORDINANCE AMENDING THE CITY CODE TO ADD ONE CLASS “A” LIQUOR LICENSE. WHEREAS, American Wild Burger, LLC ("Applicant") applied to the Department of Community and Economic Development for a Class A liquor license for the premises commonly known as 1534 Oakton Street, Des Plaines, Illinois ("Premises") pursuant to Chapter 4 of Title 4 of the Des Plaines City Code ("City Code"); and WHEREAS, the City desires to issue one Class A liquor license to the Applicant for the Premises; and WHEREAS, the City Council has determined that it is in the best interest of the City to grant the Applicant a Class A liquor license for the Premises; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Ordinance as the findings of the City Council. SECTION 2: APPROVAL OF LIQUOR LICENSE. The City Council hereby grants the Applicant a Class A Liquor License to the Applicant for the Premises. SECTION 3: FEE SCHEDULE. Section 1, titled “Fee Schedule,” of Chapter 18, titled "Schedule of Fees," of Title 4, titled “Business Regulations,” of the City Code is hereby amended further to read as follows: 4-18-1: FEE SCHEDULE: Section Fee Description Number Term Fee New * * * Chapter 4 Liquor Control 4-4-5A License Fees and Number: Class Number Term Initial Fee Annual Fee Class A 35 36 Annual $3,850.00 $1,925.00 * * * Page 2 of 9 {00117298.1}[Deleted text is struck through; inserted text is bold and double underlined.] 2 SECTION 4: SEVERABILITY. If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 5: EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form according to law. PASSED this _____day of ____________, 2020. APPROVED this _____ day of ____________, 2020. VOTE: AYES _____ NAYS _____ ABSENT ______ MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: ______ day of ________________, 2020. CITY CLERK Peter M. Friedman, General Counsel DP-Ordinance Add One Class A Liquor License for American Wild Burger 1534 Oakton Street Page 3 of 9 Page 4 of 9Attachment 1 Page 5 of 9Attachment 1 Page 6 of 9Attachment 1 Page 7 of 9Attachment 1 Page 8 of 9Attachment 1 Page 9 of 9Attachment 1 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: November 5, 2020 To: Michael G. Bartholomew, MCP, LEED AP, City Manager From: Michael McMahon, Community and Economic Development Director Davorka I. Kirincic, AICP, Associate Planner / CDBG Administrator Subject: A Resolution Authorizing the Execution of Agreements with Sub-recipients of Community Development Block Grant Funds for Program Year 2020 Issue: U.S. Department of Housing and Urban Development (HUD) regulations require Community Development Block Grant (CDBG) grantee municipalities have an annual agreement with each sub-recipient receiving funds. Analysis: On August 3, 2020, the City of Des Plaines approved Program Year 2020 (10/1/20 to 9/30/21) Annual Action Plan Resolution R-137-20 to allocate the following: •Public Service Programs: $46,000.00 administered by four sub-recipients - The Center of Concern, The Harbour, Inc., Northwest Compass, Inc., and WINGS, Inc. •Housing Rehabilitation Programs: $211,257.00 administered by one sub-recipient - North West Housing Partnership. In coordination with HUD, our general counsel had generated two sub-recipient agreement forms, one for each program area. The attached Resolution R-190-20 approves and authorizes execution of the agreements with each of the sub-recipients for the programs and projects detailed in the approved Annual Action Plan and noted in the Resolution. Recommendation: I recommend that the City Council adopt Resolution R-190-20. Attachments: Attachment 1: Resolution R-190-20 Exhibits: Exhibit A: Form of Public Service Program Agreement Exhibit B: Form of Housing Rehabilitation Program Agreement MEMORANDUM Page 1 of 51 CONSENT AGENDA #2. {00117299.1}1 CITY OF DES PLAINES RESOLUTION R - 190 - 20 A RESOLUTION AUTHORIZING THE EXECUTION OF AGREEMENTS WITH SUBRECIPIENTS OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, on August 3, 2020, the City Council adopted Resolution R-137-20, approving the City’s Community Development Block Grant Program Years 2020-2024 Consolidated Plan and Program Year 2020 Annual Action Plan, which designated the award of the City’s Community Development Block Grant to subrecipients as follows: (i) $46,000 for public service programs; and (ii) $211,275 for housing rehabilitation programs; and WHEREAS, the City desires to enter into subrecipient agreements in substantially the form attached to this Resolution as Exhibit A (“Public Service Program Agreements”) with the following not-for-profit agencies (“Public Service Program Subrecipients”) to administer public service programs under the Community Development Block Grant Program in the following amounts: Subrecipient Public Service Programs Budget The Center of Concern Housing Counseling, Resources and Home Sharing Program $8,700 The Center of Concern Senior Housing and Supportive Services Program $10,700 The Harbour, Inc. Emergency Shelter & Transitional Housing for Homeless Youth Program $5,000 Northwest Compass, Inc. Housing Counseling Program $14,900 WINGS Program, Inc. WINGS Safe House Emergency Shelter (domestic violence) Program $6,700 and; WHEREAS, the City desires to enter into subrecipient agreements in substantially the form attached to this Resolution as Exhibit B (“Housing Rehabilitation Program Agreements”) with the following not-for-profit agencies (“Housing Rehabilitation Program Subrecipients”) to administer housing rehabilitation programs under the Community Development Block Grant Program in the following amounts: Subrecipient Housing Rehabilitation Programs Budget North West Housing Partnership Home Repair Program $189,982 North West Housing Partnership Minor Repair Program $21,275 Attachment 1 Page 2 of 51 {00117299.1} and; WHEREAS, the City Council has determined that it is in the best interest of the City to enter into: (i) the Public Service Program Agreements with the Public Service Program Subrecipients; and (ii) the Housing Rehabilitation Program Agreements with the Housing Rehabilitation Program Subrecipients; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as the findings of the City Council. SECTION 2: APPROVAL OF AGREEMENTS. The City Council hereby approves the Public Service Program Agreements with the Public Service Program Subrecipients and the Housing Rehabilitation Program Agreements with the Housing Rehabilitation Program Subrecipients in substantially the form attached to this Resolution as Exhibit A, and Exhibit B, respectively, and in a final form approved by the General Counsel. SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENTS. The City Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City: (a) the Public Service Program Agreements with the Public Service Program Subrecipients; and (b) the Housing Rehabilitation Program Agreements with the Housing Rehabilitation Program Subrecipients. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. [SIGNATURE PAGE FOLLOWS] Attachment 1 Page 3 of 51 {00117299.1} PASSED this _____ day of ____________, 2020. APPROVED this _____ day of _____________, 2020 VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel Attachment 1 Page 4 of 51 [Form for Public Service Programs] SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF DES PLAINES, ILLINOIS, AND [NON-GOVERNMENTAL SUBRECIPIENT] FOR [NAME OF CDBG PUBLIC SERVICE PROGRAM] THIS SUBRECIPIENT AGREEMENT (“Agreement”) is entered this ___ day of _____, 2020 by and between the City of Des Plaines, an Illinois home-rule municipality ("Grantee") and __________________________________________ ("Subrecipient"). WHEREAS, on August 3rd, 2020, the corporate authorities of the Grantee approved: (i) Resolution No. R-137-20, approving a five-year Consolidated Plan for Program Years 2020-2024 and Program Year 2020 Annual Action Plan for the City’s participation in the Community Development Block Grant program (“CDBG Program”) administered by the United States Department of Housing and Urban Development (“HUD”); and WHEREAS, the Grantee submitted the Consolidated Plan, the Action Plan, and an application for a CDBG Program grant to HUD pursuant to Title I of the Housing and Community Development Act of 1974 as amended (“HCD Act”); and WHEREAS, HUD has awarded Grantee a grant of funds under the CDBG Program (“CDBG Grant”); and WHEREAS, the Grantee desires to utilize a portion of the CDBG Grant to engage the Subrecipient to perform, and the Subrecipient desires to receive a portion of the CDBG Grant to perform, public services and activities to help implement the objectives of the CDBG Program, the Consolidated Plan, and the Action Plan, all in accordance with the HCD Act, the regulations promulgated thereunder, and all other applicable federal, state, and local laws, ordinances, and regulations (collectively, the “Requirements of Law”); and WHEREAS, the Grantee and the Subrecipient desire to enter into this Agreement to set forth their respective rights and obligations with respect to the use of the CDBG Grant and the performance of the public services and activities; NOW, THEREFORE, it is agreed between the parties hereto that; Exhibit A Page 5 of 51 [Form for Public Service Programs] I.SCOPE OF SERVICE A.CDBG Grant The CDBG Grant is part of the following federal award: CFDA Title: Community Development Block Grants/Entitlement Grants CFDA Number: 14.218 Award Name: Community Development Block Grants/Entitlement Grants, A Formula Grants Award Number: B-20-MC-17-0009 Award Year: 2020 R&D Award: No Federal Agency: United States Department of Housing and Urban Development, Office of Community Planning and Development B.Activities The Subrecipient shall use CDBG Grant funds to administer [INSERT NAME OF PROGRAM] during CDBG Program Year 2020 (“Subrecipient Program”) in a manner satisfactory to the Grantee, consistent with any standards required by HUD as a condition of the CDBG Grant, and in accordance with the Requirements of Law and this Agreement. The Subrecipient shall expend CDBG Grant funds solely to perform and complete the following activities eligible for funding under the CDBG Program (collectively, the “Activities”): Program Delivery Activities #1 [INSERT COMPLETE DESCRIPTION OF EACH ACTIVITY, INCLUDING THE SERVICES TO BE PERFORMED, THE LOCATION WHERE THEY WILL BE PERFORMED, FOR WHOM THEY WILL BE PERFORMED, AND HOW THEY WILL BE PERFORMED.] Activity #2 [SAME] Activity #3 [SAME] [ADD ADDITIONAL ACTIVITIES AS NECESSARY] General Administration Activities [INSERT DESCRIPTION OF GENERAL ADMINISTRATIVE ACTIVITIES TO BE PERFORMED IN SUPPORT OF PROGRAM DELIVERY ACTIVITIES STATED ABOVE.] Exhibit A Page 6 of 51 [Form for Public Service Programs] C. National Objectives The Activities must, pursuant to and in accordance with 24 CFR 570.200(a) (2) and 24 CFR 570.208, meet one of the following of the CDBG Program’s National Objectives: (1) benefit low- and moderate-income persons; (2) aid in the prevention or elimination of slums or blight; or (3) meet community development needs having a particular urgency, as defined in 24 CFR 570.208. The Subrecipient hereby certifies that the Activities carried out under this Agreement will meet [INSERT NATIONAL OBJECTIVE OR OBJECTIVES THAT WILL BE MET] as follows: [INSERT DESCRIPTION OF HOW NATIONAL OBJECTIVE(S) WILL BE MET. IF DIFFERENT ACTIVITIES WILL MEET DIFFERENT OBJECTIVES, DESCRIBE HOW EACH ACTIVITY WILL MEET ONE OR MORE OF THE OBJECTIVES.]. C. Levels of Accomplishment - Goals and Performance Measures The Subrecipient shall perform the Activities in accordance with the following performance measures, quantified in the units described below (collectively, the “Performance Measures”): Activity Unit Type Units per Month Total Units/Year Activity #1 [INSERT UNIT OF MEASUREMENT TO BE USED, E.G., NUMBER OF PERSONS ASSISTED, NUMBER OF MEALS SERVED, NUMBER OF HOUSING UNITS REHABILITATED, ETC.) Activity #2 Activity #3 [INSERT ADDITIONAL LINES AS NECESSARY.] D. Staffing The Subrecipient shall perform the Activities using the following personnel and in accordance with the following allocation of time for each person: Exhibit A Page 7 of 51 [Form for Public Service Programs] Activity Personnel General Responsibilities Time Allocation (Hours Per Week) Activity #1 Activity #2 Activity #3 [INSERT ADDITIONAL LINES AS NECESSARY.] The Subrecipient shall not make any changes in the personnel assigned, their general responsibilities, or their time allocation under this Agreement without the prior written approval of the Grantee. E. Performance Monitoring On an annual basis, or on a more frequent basis if required by HUD, the Grantee will evaluate the Subrecipient’s performance of the Activities to determine: (1) the Subrecipient’s compliance with this Agreement and the Requirements of Law; and (2) the Subrecipient’s progress attaining the Performance Measures (“Performance Review”). The Grantee shall notify the Subrecipient of the results of each Performance Review within 45 days after the conclusion of the Performance Review. Failure to perform the Activities in accordance with the Requirements of Law and the Performance Measures will constitute an act of default under this Agreement. If action to correct any default is not taken by the Subrecipient within 30 days after receipt of notice from the Grantee, the Grantee may immediately suspend the disbursement of all CDBG Grant funds and terminate this Agreement. II. TIME OF PERFORMANCE The Subrecipient shall commence the Activities on ________, 2020, and shall complete the Activities no later than ____________, 2021 (“Time of Performance”). The Time of Performance shall be extended to cover any additional time period during which the Subrecipient remains in control of CDBG funds or other CDBG assets, including program income (as defined in 24 CFR 570.500), during which time all of the terms and provisions of this Agreement shall be in full force and effect and binding upon the Subrecipient. III. BUDGET The Subrecipient must perform the Activities in accordance with the following budget. Line Item Amount Salaries Activity 1 Activity 2 Exhibit A Page 8 of 51 [Form for Public Service Programs] [INSERT ACTIVITIES AS NECESSARY] Fringe Office Space (program only) Utilities Communications Reproduction/Printing Supplies and Materials Mileage Audit and Performance Review [INSERT OTHER LINES AS NECESSARY] TOTAL At any time during the Time of Performance, the Grantee may, in its discretion, require the Subrecipient to provide to the Grantee a supplementary budget or a more detailed budget for the performance of the Activities. The Subrecipient must provide a supplementary or more detailed budget to the Grantee no later than 30 days after receipt of a written request from the Grantee. The Subrecipient shall not amend the budget set forth in this Section III, or any supplementary or more detailed budget submitted to the Grantee pursuant to this Section III, without the prior written approval of the Grantee. IV. PAYMENT The total amount of CDBG Grant funds paid by the Grantee to the Subrecipient for the performance of the Activities under this Agreement shall not exceed $__________. Payment of CDBG Grant funds shall be made only for eligible expenses and general administration and shall be made in accordance with 2 CFR 200.305, against the line items within the budget set forth in Section III of this Agreement, and based upon the Subrecipient’s progress toward attaining the Performance Measures. The Subrecipient shall maintain a financial management system and internal controls in accordance with 2 CFR 200.302 and 2 CFR 200.303. The Grantee may suspend or withhold the payment of CDBG Grant funds to, and may recover any unspent CDBG Grant funds from, the Subrecipient if the Grantee determines, in its sole discretion, that the Subrecipient has failed to perform any of its obligations in accordance with, or has violated, this Agreement or the Requirements of Law. V. NOTICES Notices required by this Agreement shall be in writing and delivered via U.S. mail (postage prepaid), commercial courier, or personal delivery. Any notice delivered or sent as aforesaid shall be effective on the date of delivery. All notices and other written Exhibit A Page 9 of 51 [Form for Public Service Programs] communications under this Agreement shall be addressed to the people set forth below, unless modified by subsequent written notice. Notices concerning this Agreement shall be directed to the following contract representatives: If to Grantee: City of Des Plaines 1420 Miner Street Des Plaines, IL 60016 Attention: Davorka Kirincic, CDBG Administrator If to Subrecipient: _________________________ _________________________ _________________________ Attention: ________________ VI. SPECIAL CONDITIONS [INSERT ANY SPECIAL CONDITIONS APPLICABLE TO THE PARTICULAR ACTIVITY OR SUBRECIPIENT. IF NONE, INSERT: “THIS SECTION INTENTIONALLY LEFT BLANK.”] VII. GENERAL CONDITIONS A. General Compliance The Subrecipient shall perform the Activities and all of its other obligations under this Agreement in accordance with the Requirements of Law, including, without limitation, all applicable requirements of 24 CFR Part 570, including, without limitation, subpart K of Part 570, and of 2 CFR Part 200. The Subrecipient shall utilize CDBG Grant funds received pursuant to this Agreement to supplement rather than supplant funds otherwise available. B. Independent Contractor Nothing contained in this Agreement is intended or shall be construed to create or establish the relationship of employer/employee, principal/agent, or joint ventures between the parties. The Subrecipient shall at all times remain an "independent contractor" with respect to the Activities to be performed under this Agreement. The Grantee shall be exempt from payment of all Unemployment Compensation, PICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as the Subrecipient is an independent contractor. Exhibit A Page 10 of 51 [Form for Public Service Programs] C. Hold Harmless The Subrecipient shall hold harmless, defend and indemnify the Grantee, and its officials, officers, employees, agents, and representatives, from and against any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Subrecipient's performance of or failure to perform the Activities and the Subrecipient’s other obligations under this Agreement. D. Workers' Compensation The Subrecipient shall provide Workers' Compensation Insurance coverage for all of its employees involved in the performance of this Agreement in accordance with the Requirements of Law. E. Insurance & Bonding The Subrecipient shall carry sufficient insurance coverage to protect the CDBG Grant funds disbursed to the Subrecipient pursuant to this Agreement, and all property and other assets purchased in whole or in part with CDBG Grant funds, from loss due to theft, fraud and/or undue physical damage, and at a minimum shall purchase a blanket fidelity bond covering all of its employees in an amount equal to the CDBG Grant fund cash advances from the Grantee. The Subrecipient shall name the Grantee as additional insured on all insurance policies required by this Subsection. F. Grantee Recognition The Subrecipient shall recognize the role of HUD and the Grantee in providing services through this Agreement. All activities, facilities, and items performed and utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, the Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. G. Amendments The Grantee and Subrecipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, are executed in writing, signed by a duly authorized representative of each organization, and approved by the Subrecipient’s and the Grantee's respective governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the Grantee or Subrecipient from their obligations under this Agreement. The Grantee may, in its sole discretion, amend this Agreement as necessary to conform with Federal, state, or local governmental laws, regulations, guidelines, policies, and changes to available funding amounts by providing written notice to Subrecipient of such amendments. Exhibit A Page 11 of 51 [Form for Public Service Programs] H. Suspension or Termination In accordance with 2 CFR 200.338 and 2 CFR 200.339, the Grantee may, without limitation of other available remedies at law or in equity, withhold payments of the CDBG Grant funds, disallow the use of CDBG Grant funds for all or part of the cost of an Activity, or suspend or terminate all or any part of payment of the CDBG Grant funds or this Agreement if the Subrecipient materially fails to comply with any terms of this Agreement. Material failures to comply with this Agreement include (but are not limited to) the following: 1. Failure by the Subrecipient to comply with any of the provisions of this Agreement and the Requirements of Law; 2. Failure by the Subrecipient to perform its obligations in accordance with this Agreement; Improper use of CDBG Grant funds provided to the Subrecipient under this Agreement; and 4. Submission by the Subrecipient to the Grantee of reports, documents, statements, or any other information that is late, incorrect, inaccurate, incomplete, or misleading or fraudulent in any material respect. In accordance with 2 CFR 200.339, this Agreement may also be terminated for convenience by either the Grantee or the Subrecipient, in whole or in part, by written notification to HUD setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion of the CDBG Grant to be terminated. In the case of partial termination, if HUD determines that the remaining portion of the CDBG Grant will not accomplish the purpose for which the award was made, HUD may terminate the award in its entirety. VIII. ADMINISTRATIVE REQUIREMENTS A. Financial Management 1. Accounting Standards The Subrecipient shall comply with the standards and requirements of 24 CFR 570.502 and of 2 CFR Part 200, Subpart D, including, without limitation, the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 2. Cost Principles The Subrecipient shall administer its program in accordance with the cost Exhibit A Page 12 of 51 [Form for Public Service Programs] principles set forth in 2 CFR Part 200, Subpart E. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. B. Documentation and Record Keeping 1. Records to be Maintained The Subrecipient shall maintain all records required by 2 CFR 200.333 and 24 CFR 570.506 that are pertinent to the Activities to be funded under this Agreement (collectively, “Records”). These Records shall include, without limitation: a. Records providing a full description of each Activity undertaken; b. Records demonstrating that each Activity undertaken meets one of the National Objectives of the CDBG program; c. Records required to determine the eligibility of Activities for funding under this Agreement; d. Records documenting compliance with equal opportunity requirements of the CDBG Program; e. Financial Records, as required by 24 CFR 570.502; 2 CFR Part 200, Subpart D; and 24 CFR 84.21 through 84.28, in accordance with the standards set forth in 24 CFR 85.20, including, without limitation, accounting records with source documentation, including, without limitation, cancelled checks, paid bills, payroll records, detailed time and attendance records showing the amount of time spent by Subrecipient personnel in the performance of the Activities, and contract and subcontract award documents; and f. All Records necessary to document compliance with Subpart K of 24 CFR Part 570. 2. Retention The Subrecipient shall retain all financial Records, supporting documents, statistical Records, and all other Records related to this Agreement and the performance of the Activities pursuant to this Agreement for a period of three years after the date that the Grantee submits, as part of Grantee’s annual performance and evaluation report to HUD, its final report to HUD regarding the Activities supported pursuant to this Agreement (“Retention Period”). Notwithstanding the preceding sentence, if any litigation, claims, audits, negotiations or other actions involving the Records (collectively, “Actions”) accrue before the expiration of the Retention Period, then the Records must be retained by the Subrecipient until the Actions are fully resolved or the expiration of the Retention Period, whichever occurs later. 3. Client Data The Subrecipient shall maintain client data demonstrating client eligibility for Exhibit A Page 13 of 51 [Form for Public Service Programs] services provided in connection with the Activities. Such data shall include, but not be limited to, each client’s name, address, social security number, income level or other basis for determining eligibility, and a description of service provided. Such information shall be made available to Grantee or its designees on a quarterly basis during the Performance Review or upon request by the Grantee. 4. Disclosure The Subrecipient understands that client information collected under this Agreement is private and the use or disclosure of such information, when not directly connected with the administration of the Grantee's or Subrecipient's responsibilities with respect to the Activities and services performed and provided pursuant to this Agreement, is prohibited unless written consent is obtained from the client or, in the case of a minor client, the minor’s parent or guardian; provided, however, that Subrecipient shall furnish to the Grantee all Records requested by the Grantee for the purpose of complying with the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq. 5. Close-outs The Subrecipient's obligations to the Grantee shall not end until all close-out requirements are completed in accordance with 2 CFR 200.343, as determined by the Grantee in its sole discretion. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of all funds, and property and other assets purchased with funds, disbursed under this Agreement (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect and binding upon the Subrecipient during any period that the Subrecipient has control over CDBG funds or property, including program income. 6. Audits & Inspections The Subrecipient shall provide all Records to the Grantee, HUD, and the Comptroller General of the United States, or any of their authorized representatives, at any time during normal business hours, as often they deem necessary, to audit, examine, and make copies, excerpts, or transcripts of such Records. Minimally, the Subrecipient shall provide all Records to the Grantee during each Performance Review conducted by Grantee in accordance with Section I.E of this Agreement. Any violations of this Agreement or the Requirements of Law, or any other deficiency discovered during a Performance Review or audit of the Subrecipient must be fully cured by the Subrecipient, to the satisfaction of the Grantee, HUD, or the Comptroller General of the United States, in their sole discretion, within 30 days after receipt by the Subrecipient of notice of the violations or deficiencies. Failure Exhibit A Page 14 of 51 [Form for Public Service Programs] of the Subrecipient to comply with the requirements of this Section is an event of default under this Agreement and may, without limitation of other available remedies, result in the withholding and recovery of CDBG Grant fund payments to the Subrecipient under this Agreement. The Subrecipient hereby agrees to have an annual agency audit conducted in accordance with applicable OMB Circulars. C. Reporting and Payment Procedures 1. Program Income The Subrecipient shall submit monthly written reports in a form acceptable to the Grantee of all program income (as defined at 24 CFR 570.500(a)) generated by Activities carried out with CDBG Grant funds provided to the Subrecipient under this Agreement. The use of program income by the Subrecipient shall comply with the requirements set forth in 24 CFR 570.504. Additionally, the Subrecipient shall use program income during the Time of Performance of this Agreement to fund the Activities under this Agreement and shall reduce requests for CDBG funds by the amount of program income expended on the Activities. All unexpended program income shall be returned to the Grantee at the end of the Time of Performance. Any interest earned on cash advances from the U.S. Treasury and from funds held in a revolving fund account is not program income and shall be remitted promptly to the Grantee. 2. Indirect Costs The Subrecipient shall keep a record of all indirect costs in the manner required by HUD. Indirect costs are costs incurred for a common or joint purpose benefiting more than one cost objective but not readily assignable to those cost objectives without effort disproportionate to the results achieved. However, the Subrecipient acknowledges and agrees that it may not charge or seek payment for, and the Grantee shall not pay, any indirect costs. 3. Payment Procedures The Subrecipient shall submit payment requests to the Grantee on a form acceptable to the Grantee in its sole discretion. The Grantee will pay to the Subrecipient CDBG Grant funds available under this Agreement in accordance with the Subrecipient’s progress in attaining the Performance Measures set forth in Section I.C of this Agreement, the budget set forth in Section III of this Agreement, and Grantee policy concerning payments. With the exception of certain advances, payments will be made for, and shall not exceed, eligible expenses actually incurred by the Subrecipient. Payments will be adjusted by the Grantee in accordance with advance fund and program income balances available in Subrecipient accounts. The Grantee reserves the right to use funds available under this Agreement for costs incurred by the Grantee on behalf of the Subrecipient. Exhibit A Page 15 of 51 [Form for Public Service Programs] 4. Progress Reports The Subrecipient shall, in accordance with 2 CFR 200.328, submit to the Grantee quarterly progress reports using information collection standards approved by the United States Office of Management and Budget regarding the performance of the Activities and the expenditure of CDBG Grant funds in a form acceptable to the Grantee in its sole discretion. The Subrecipient shall also meet with the Grantee upon request to discuss the Grantee’s performance under this Agreement. D. Procurement 1. Compliance The Subrecipient shall comply with the requirements of 2 CFR 200.317 through 2 CFR 200.326 and the Grantee’s purchasing policy for the procurement of all property and equipment pursuant to this Agreement and shall maintain inventory records of all non-expendable personal property procured with funds provided pursuant to this Agreement. The Subrecipient shall convey to the Grantee all program assets (including, without limitation, unexpended program income and personal property purchased with CDBG funds or program income) upon the termination or expiration of this Agreement. 2. OMB Standards Unless specified otherwise within this agreement, the Subrecipient shall procure all materials, property, or services in accordance with the applicable requirements of 24 CFR 84.40 through 24 CFR 84.48 and 2 CFR 200.317 through 2 CFR 200.326. 3. Travel The Subrecipient shall obtain written approval from the Grantee for any travel outside the Chicago metropolitan area to be paid for with funds provided under this Agreement. E. Use and Reversion of Assets The use and disposition of equipment under this Agreement shall be in compliance with the requirements of 2 CFR 200.310 through 200.316, 24 CFR Part 84, and 24 CFR 570.502, 570.503, and 570.504, as applicable, including, without limitation, the following requirements: 1. The Subrecipient shall transfer to the Grantee any CDBG Grant funds on hand, and any program income, and any accounts receivable attributable to the use of CDBG Grant funds under this Agreement at the time of expiration, cancellation, or termination of this Agreement. Exhibit A Page 16 of 51 [Form for Public Service Programs] 2. If the Subrecipient sells equipment acquired, in whole or in part, with CDBG Grant funds under this Agreement, the pro rata portion of the sale proceeds that correspond to the amount of CDBG Grant funds used to acquire the equipment shall be program income. Equipment not needed by the Subrecipient to perform Activities under this Agreement shall be either: (a) transferred to the Grantee for use by the CDBG Program; or (b) retained by the Subrecipient after paying the Grantee an amount equal to the amount of the fair market value of the equipment attributable to the amount of CDBG Grant funds used to acquire the equipment. IX. PERSONNEL & PARTICIPANT CONDITIONS A. Civil Rights The Subrecipient agrees to comply with the applicable provisions of: (1) Title VI of the Civil Rights Act of 1964, as amended; (2) Title VIII of the Civil Rights Act of 1968, as amended; (3) Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; (4) the Americans with Disabilities Act of 1990, as amended; (5) the Age Discrimination Act of 1975, as amended; (6) Executive Order 11063; and the laws, regulations, and executive orders referenced in 24 CFR 570.607. The Subrecipient also agrees to comply with all Federal regulations promulgated pursuant to Section 504 of the Rehabilitation Act of 1973, 29 U S C 794, which prohibits discrimination against individuals with disabilities or handicaps in any Federally-assisted program. B. Affirmative Action 1. Approved Plan Before the payment of any CDBG Grant funds pursuant to this Agreement, the Subrecipient shall submit a plan for an Affirmative Action Program to Grantee for approval. The Subrecipient agrees that it shall carry out the Affirmative Action Program in accordance with the approved plan and with the principles provided in the President's Executive Order 11246 of September 24, 1966. 2 Access to Records The Subrecipient shall maintain and, upon request by the Grantee, HUD, their agents, or other authorized federal officials, furnish, and cause each of its subrecipents and subcontractors to furnish, all plans, records, documents, and other information required to be maintained pursuant to, or necessary to demonstrate compliance with, this Section IX.B. Exhibit A Page 17 of 51 [Form for Public Service Programs] 4. Notifications The Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising the labor union or worker's representative of the Subrecipient's commitments hereunder, and shall post copies of the notice at conspicuous places accessible and visible to employees and applicants for employment. 5. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement The Subrecipient shall, in all solicitations or advertisements for employees placed by or on behalf of the Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer. 6. Subcontract Provisions The Subrecipient will cause the provisions of Sections IX.A and IX.B of this Agreement, and the language required therein, to be included in every contract, subcontract, or purchase order with the Subrecipient’s subrecipients, contractors, or subcontractors so that such provisions will be binding upon those subrecipients, contractors, or subcontractors. C. Prohibited Activities The Subrecipient is prohibited from using funds received pursuant to this Agreement or personnel employed in the administration of the Subrecipient Program or Activities for: political activities; inherently religious activities; lobbying; political patronage; and nepotism activities. D. Conduct 1. Assignability The Subrecipient shall not assign or transfer any interest in this Agreement without the prior written consent of the Grantee, which consent may be denied in the Grantee’s sole discretion; provided, however, that claims for money due to the Subrecipient from the Grantee under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the Grantee. 2. Subcontracts a. Approvals The Subrecipient shall not enter into any subcontracts for the purpose of performing the Activities or any of the Subrecipient’s other obligations under this Agreement Exhibit A Page 18 of 51 [Form for Public Service Programs] without first obtaining the written consent of the Grantee, which consent may be denied in the Grantee’s sole discretion. Executed copies of all subcontracts shall be forwarded to the Grantee along with documentation concerning the selection process. b. Monitoring The Subrecipient must regularly review all subcontracted services to assure compliance with the Requirements of Law, the provisions of this Agreement, and the provisions of the subcontract. The Subrecipient shall prepare written reports documenting its review of the subcontracted services, which reports must include, without limitation, the dates of the review, any compliance failures by subcontractors found by the Subrecipient, and the actions taken by the Subrecipient to cause the subcontractors to come into compliance. The Subrecipient shall provide these written reports to the Grantee upon request and whenever a report includes findings that a subcontractor failed to comply with the Requirements of Law, the provisions of this Agreement, or the provisions of the subcontract. c. Content The Subrecipient shall cause all of the provisions of this Agreement in its entirety to be included in and made a part of any subcontract executed by the Subrecipient and a subrecipient or subcontractor in connection with the performance of this Agreement. 3. Hatch Act The Subrecipient agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent expended on or used to support the conduct of political activities in violation of Chapter 15 of Title V of the U.S.C. 4. Conflict of Interest The Subrecipient agrees to abide by the provisions of 2 CFR 200.318, 24 CFR 84.42, and 24 CFR 570.611, as applicable, which include (but are not limited to) the following: a. The Subrecipient shall maintain a written code or standards of conduct that shall govern the performance of its officers, employees or agents engaged in the award and administration of contracts supported by Federal funds. b. No employee, officer or agent of the Subrecipient shall participate in the selection, or in the award, or administration of, a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved. Exhibit A Page 19 of 51 [Form for Public Service Programs] c. No covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG-assisted activities, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, or with respect to the proceeds from the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. For purposes of this paragraph, a "covered person" includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the Grantee, the Subrecipient, or any designated public agency. 5. Lobbying The Subrecipient hereby certifies that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and c. The Subrecipient will require that the language of this Section IX.D.5 be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly: d. This certification is a material representation of fact upon which Exhibit A Page 20 of 51 [Form for Public Service Programs] reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 6. Copyright If this Agreement results in any copyrightable work, material, or inventions, the Subrecipient shall, and does hereby, grant to Grantee and the grantor agency the right to a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use, the work, material, or inventions for governmental purposes. 7. Religious Activities The Subrecipient agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. X. SEVERABILITY If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. XI. SECTION HEADINGS AND SUBHEADINGS The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. XII. WAIVER The Grantee's failure to act with respect to a breach by the Subrecipient does not waive its right to act with respect to subsequent or similar breaches. The failure of the Grantee to exercise or enforce any right or provision shall not constitute a waiver of such right or provision. XIII. ENTIRE AGREEMENT This agreement constitutes the entire agreement between the Grantee and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the Grantee and the Subrecipient with respect to this Agreement. Exhibit A Page 21 of 51 [Form for Public Service Programs] IN WITNESS WHEREOF, the Parties have executed this contract as of the date first written above. City of Des Plaines [Insert Name of Organization] By: By: Mayor Attest: Title: City Clerk DUNS I.D. # Countersigned: Director of Finance Fed. I.D. # Approved as to form and legal sufficiency: Affirmative action approval: City General Counsel Contract Compliance Supervisor Exhibit A Page 22 of 51 [Form for Public Service Programs] CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. CERTIFICATION A. The Sub-recipient certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be undertaken against employees for violations of such prohibitions; (b) Establishing a drug-free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d) (2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by Exhibit A Page 23 of 51 [Form for Public Service Programs] a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The Sub-recipient shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code). The grantee further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the grant, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. Exhibit A Page 24 of 51 [Form for Public Service Programs] PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Name of Grantee: [Click here and type name] Grant Program Name: [Click here and type name] Grant Number: [Click here and type number] Date: [Click here and insert date] The grantee shall insert in the space provided below the site(s) expected to be used for the performance of work under the grant covered by the certification if different than above. Place of Performance (include street address, city, county, state, zip code for each site): Exhibit A Page 25 of 51 [Form for Housing Rehabilitation Programs] SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF DES PLAINES, ILLINOIS, AND [NON-GOVERNMENTAL SUBRECIPIENT] FOR [NAME OF CDBG HOUSING REHABILITATION PROGRAM] THIS SUBRECIPIENT AGREEMENT (“Agreement”) is entered this __ day of __________, 2020 by and between the City of Des Plaines, an Illinois home-rule municipality ("Grantee") and __________________________________________ ("Subrecipient"). WHEREAS, on August 3rd, 2020, the corporate authorities of the Grantee approved: (i) Resolution No. R-137-20, approving a five-year Consolidated Plan for Program Years 2020-2024 and Program Year 2020 Annual Action Plan for the City’s participation in the Community Development Block Grant program (“CDBG Program”) administered by the United States Department of Housing and Urban Development (“HUD”); and WHEREAS, the Grantee submitted the Consolidated Plan, the Action Plan, and an application for a CDBG Program grant to HUD pursuant to Title I of the Housing and Community Development Act of 1974 as amended (“HCD Act”); and WHEREAS, HUD has awarded Grantee a grant of funds under the CDBG Program (“CDBG Grant”); and WHEREAS, the Grantee desires to utilize a portion of the CDBG Grant to engage the Subrecipient to construct or rehabilitate, and the Subrecipient desires to receive a portion of the CDBG Grant to construct or rehabilitate, residential structures that will be occupied by low- and moderate-income households to help implement the objectives of the CDBG Program, the Consolidated Plan, and the Action Plan, all in accordance with the HCD Act, the regulations promulgated thereunder, and all other applicable federal, state, and local laws, ordinances, and regulations (collectively, the “Requirements of Law”); and WHEREAS, the Grantee and the Subrecipient desire to enter into this Agreement to set forth their respective rights and obligations with respect to the use of the CDBG Grant and the construction or rehabilitation of residential facilities that will be occupied by low- and moderate- income households; NOW, THEREFORE, it is agreed between the parties hereto that; Exhibit B Page 26 of 51 [Form for Housing Rehabilitation Programs] I. SCOPE OF WORK A. CDBG Grant The CDBG Grant is part of the following federal award: CFDA Title: Community Development Block Grants/Entitlement Grants CFDA Number: 14.218 Award Name: Community Development Block Grants/Entitlement Grants, A Formula Grants Award Number: B-20-MC-17-0009 Award Year: 2020 R&D Award: No Federal Agency: United States Department of Housing and Urban Development, Office of Community Planning and Development B. Project The Subrecipient shall use CDBG Grant funds to construct or rehabilitate the residential structures described in the “Statement of Work” set forth below during CDBG Program Year 2020 (“Housing Project”) in a manner satisfactory to the Grantee, consistent with any standards required by HUD as a condition of the CDBG Grant, and in accordance with the Requirements of Law and this Agreement. The Subrecipient shall expend CDBG Grant funds solely to perform and complete the work described in the Statement of Work (“Work”) and solely in accordance with the budget set forth in Section III of this Agreement. Statement of Work: [INSERT STATEMENT OF WORK PROVIDED BY SUBRECIPIENT OR INSERT THE FOLLOWING LANGUAGE: “STATEMENT OF WORK IS ATTACHED TO, AND HEREBY INCORPORATED INTO, THIS AGREEMENT AS EXHIBIT A.”] C. National Objectives The Work must, pursuant to and in accordance with 24 CFR 570.200(a)(2) and 24 CFR 570.208, meet one of the following of the CDBG Program’s National Objectives: (1) benefit low- and moderate-income persons; (2) aid in the prevention or elimination of slums or blight; or (3) meet community development needs having a particular urgency, as defined in 24 CFR 570.208. The Subrecipient hereby certifies that the Work carried out under this Agreement will meet [INSERT NATIONAL OBJECTIVE OR OBJECTIVES THAT WILL BE MET] as follows: [INSERT DESCRIPTION OF HOW NATIONAL OBJECTIVE(S) WILL BE MET. IF DIFFERENT WORK WILL MEET DIFFERENT OBJECTIVES, DESCRIBE HOW EACH ACTIVITY WILL MEET ONE OR Exhibit B Page 27 of 51 [Form for Housing Rehabilitation Programs] MORE OF THE OBJECTIVES.]. C. Performance Measures The Subrecipient shall perform and complete the Work in accordance with, and the Subrecipient’s performance shall be measured against, the Statement of Work, including, without limitation, the schedule for completing the Work (“Schedule of Completion”) and the plans and specifications (“Plans”) for the Work set forth therein. D. Staffing The Subrecipient shall perform the Work, or cause the Work to be performed, using the following personnel and in accordance with the following allocation of time for each person: Personnel General Responsibilities Time Allocation (Hours Per Week) The Subrecipient shall not make any changes in the personnel assigned, their general responsibilities, or their time allocation under this Agreement without the prior written approval of the Grantee. E. Performance Monitoring On an annual basis, or on a more frequent basis if required by HUD, the Grantee will evaluate the Subrecipient’s performance of the Work to determine: (1) the Subrecipient’s compliance with this Agreement and the Requirements of Law; and (2) the Subrecipient’s progress completing the Work in accordance with the Statement of Work, including, without limitation, the Schedule of Completion and Plans (“Performance Review”). In accordance with 2 CFR 200.328(c), the Subrecipient shall, within a reasonable time after a request by Grantee, and in any event not less than quarterly, provide to Grantee construction performance reports regarding the status of the Work (“Performance Reports”). These reports shall include, without limitation, certifications by the Subrecipient of the percentage of Work completed and any other information Grantee deems necessary to determine whether the Work complies with the Statement of Work, including, without limitation, the Schedule of Completion and the Plans. The Subrecipient also shall permit Grantee to perform on-site technical inspections of the Work conducted by Subrecipient and Grantee for the purpose of determining the Subrecipient’s progress in completing the Work (“Technical Inspections”). The Subrecipient’s key personnel and contractors shall be present at the Technical Inspections if requested by the Grantee. The Grantee will consider the Performance Reports and Technical Inspections during the Performance Review. Exhibit B Page 28 of 51 [Form for Housing Rehabilitation Programs] The Grantee shall notify the Subrecipient of the results of each Performance Review within 45 days after the conclusion of the Performance Review. Failure to perform the Work in accordance with the Requirements of Law and the Performance Measures will constitute an act of default under this Agreement. If action to correct any default is not taken by the Subrecipient within 30 days after receipt of notice from the Grantee, the Grantee may immediately suspend the disbursement of all CDBG Grant funds and terminate this Agreement. II. TIME OF PERFORMANCE The Subrecipient shall commence the Work on ________, 2020, and shall complete the Work no later than ____________, 2021 (“Time of Performance”). The Time of Performance shall be extended to cover any additional time period during which the Subrecipient remains in control of CDBG funds or other CDBG assets, including program income (as defined in 24 CFR 570.500), during which time all of the terms and provisions of this Agreement shall be in full force and effect and binding on the Subrecipient. III. BUDGET The Subrecipient must perform the Work in accordance with the following budget. Line Item Amount Housing Project Budget [INSERT CONSTRUCTION PROJECT BUDGET] Salaries Fringe Office Space (program only) Utilities Communications Reproduction/Printing Supplies and Materials Mileage Audit and Performance Review [INSERT OTHER LINES AS NECESSARY] TOTAL Exhibit B Page 29 of 51 [Form for Housing Rehabilitation Programs] At any time during the Time of Performance, the Grantee may, in its discretion, require the Subrecipient to provide to the Grantee a supplementary budget or a more detailed budget for the performance of the Work. The Subrecipient must provide a supplementary or more detailed budget to the Grantee no later than 30 days after receipt of a written request from the Grantee. The Subrecipient shall not amend the budget set forth in this Section III, or any supplementary or more detailed budget submitted to the Grantee pursuant to this Section III, without the prior written approval of the Grantee. IV. PAYMENT The total amount of CDBG Grant funds paid by the Grantee to the Subrecipient for the performance of the Work under this Agreement shall not exceed $__________. Payment of CDBG Grant funds shall be made only for eligible expenses and general administration and shall be made in accordance with 2 CFR 200.305, against the line items within the budget set forth in Section III of this Agreement, and based upon the Subrecipient’s progress toward attaining the Performance Measures described in Section I.C of this Agreement. The Subrecipient shall maintain a financial management system and internal controls in accordance with 2 CFR 200.302 and 2 CFR 200.303. The Grantee may suspend or withhold the payment of CDBG Grant funds to, and may recover any unspent CDBG Grant funds from, the Subrecipient if the Grantee determines, in its sole discretion, that the Subrecipient has failed to perform any of its obligations in accordance with, or has violated, this Agreement or the Requirements of Law. V. NOTICES Notices required by this Agreement shall be in writing and delivered via U.S. mail (postage prepaid), commercial courier, or personal delivery. Any notice delivered or sent as aforesaid shall be effective on the date of delivery. All notices and other written communications under this Agreement shall be addressed to the people set forth below, unless modified by subsequent written notice. Notices concerning this Agreement shall be directed to the following contract representatives: If to Grantee: City of Des Plaines 1420 Miner Street Des Plaines, IL 60016 Attention: _________________ If to Subrecipient: _________________________ _________________________ _________________________ Attention: ________________ Exhibit B Page 30 of 51 [Form for Housing Rehabilitation Programs] VI. SPECIAL CONDITIONS [INSERT ANY SPECIAL CONDITIONS APPLICABLE TO THE PARTICULAR WORK OR SUBRECIPIENT. IF NONE, INSERT: “THIS SECTION INTENTIONALLY LEFT BLANK.”] VII. GENERAL CONDITIONS A. General Compliance The Subrecipient shall perform the Work and all of its other obligations under this Agreement in accordance with the Requirements of Law, including, without limitation, all applicable requirements of 24 CFR Part 570, including, without limitation, subpart K of Part 570, and of 2 CFR Part 200. The Subrecipient shall utilize CDBG Grant funds received pursuant to this Agreement to supplement rather than supplant funds otherwise available. B. Independent Contractor Nothing contained in this Agreement is intended or shall be construed to create or establish the relationship of employer/employee, principal/agent, or joint venturers between the parties. The Subrecipient shall at all times remain an "independent contractor" with respect to the services to be performed under this Agreement. The Grantee shall be exempt from payment of all Unemployment Compensation, PICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as the Subrecipient is an independent contractor. C. Hold Harmless The Subrecipient shall hold harmless, defend and indemnify the Grantee, and its officials, officers, employees, agents, and representatives, from and against any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Subrecipient's performance of or failure to perform the Work and the Subrecipient’s other obligations under this Agreement. D. Workers' Compensation The Subrecipient shall provide Workers' Compensation Insurance coverage for all of its employees involved in the performance of this Agreement in accordance with the Requirements of Law. E. Insurance & Bonding The Subrecipient shall carry sufficient insurance coverage to protect the CDBG Grant funds disbursed to the Subrecipient pursuant to this Agreement, and all property and other assets purchased in whole or in part with CDBG Grant funds, from loss due to Exhibit B Page 31 of 51 [Form for Housing Rehabilitation Programs] theft, fraud and/or undue physical damage, and at a minimum shall purchase a blanket fidelity bond covering all of its employees in an amount equal to the CDBG Grant fund cash advances from the Grantee. The Subrecipient shall name the Grantee as additional insured on all insurance policies required by this Subsection. The Subrecipient shall: (1) provide insurance coverage for real property and equipment acquired or improved with federal funds in accordance with 2 CFR 200.310; and (2) comply with the bonding requirements for construction or facility improvement contracts or subcontracts set forth in 2 CFR 200.325, which requirements may include obtaining (a) a bid guarantee in the amount of five percent of the bid price from each bidder who participates in a procurement for the Work, and (b) a performance bond and a payment bond, respectively, each in the amount of 100 percent of the contract price, from each contractor who enters into a contract with the Subrecipient for the performance of some or all of the Work. F. Grantee Recognition The Subrecipient shall recognize the role of HUD and the Grantee in performing the Work under this Agreement. All activities, facilities, and items performed and utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, the Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. G. Amendments The Grantee and Subrecipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, are executed in writing, signed by a duly authorized representative of each organization, and approved by the Subrecipient’s and the Grantee's respective governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the Grantee or Subrecipient from their obligations under this Agreement. The Grantee may, in its sole discretion, amend this Agreement as necessary to conform with Federal, state, or local governmental laws, regulations, guidelines, policies, and changes to available funding amounts by providing written notice to Subrecipient of such amendments. H. Suspension or Termination In accordance with 2 CFR 200.338 and 2 CFR 200.339, the Grantee may, without limitation of other available remedies at law or in equity, withhold payments of the CDBG Grant funds, disallow the use of CDBG Grant funds for all or part of the cost of an Activity, or suspend or terminate all or any part of payment of the CDBG Grant funds or this Agreement if the Subrecipient materially fails to comply with any terms of this Agreement. Material failures to comply with this Agreement include (but are not limited to) the following: Exhibit B Page 32 of 51 [Form for Housing Rehabilitation Programs] 1. Failure by the Subrecipient to comply with any of the provisions of this Agreement and the Requirements of Law; 2. Failure by the Subrecipient to perform its obligations in accordance with this Agreement; Improper use of CDBG Grant funds provided to the Subrecipient under this Agreement; and 4. Submission by the Subrecipient to the Grantee of reports, documents, statements, or any other information that is late, incorrect, inaccurate, incomplete, or misleading or fraudulent in any material respect. In accordance with 2 CFR 200.339, this Agreement may also be terminated for convenience by either the Grantee or the Subrecipient, in whole or in part, by written notification to HUD setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion of the CDBG Grant to be terminated. In the case of partial termination, if HUD determines that the remaining portion of the CDBG Grant will not accomplish the purpose for which the award was made, HUD may terminate the award in its entirety. VIII. ADMINISTRATIVE REQUIREMENTS A. Financial Management 1. Accounting Standards The Subrecipient shall comply with the standards and requirements of 24 CFR 570.502 and of 2 CFR Part 200, Subpart D, including, without limitation, the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 2. Cost Principles The Subrecipient shall administer its program in accordance with the cost principles set forth in 2 CFR Part 200, Subpart E. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. B. Documentation and Record Keeping 1. Records to be Maintained The Subrecipient shall maintain all records required by 2 CFR 200.333 and 24 CFR 570.506 that are pertinent to the Work to be funded under this Agreement Exhibit B Page 33 of 51 [Form for Housing Rehabilitation Programs] (collectively, “Records”). These Records shall include, without limitation: a. Records providing a full description of the Work performed; b. Records demonstrating that the Work meets one of the National Objectives of the CDBG Program; c. Records required to determine the eligibility of the Work for funding under this Agreement; d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program; f. Financial Records, as required by 24 CFR 570.502; 2 CFR Part 200, Subpart D; and 24 CFR 84.21 through 84.28, in accordance with the standards set forth in 24 CFR 85.20, including, without limitation, accounting records with source documentation, including, without limitation, cancelled checks, paid bills, payroll records, detailed time and attendance records showing the amount of time spent by Subrecipient personnel in the performance of the Work, and contract and subcontract award documents; and g. All Records necessary to document compliance with Subpart K of 24 CFR Part 570. 2. Retention The Subrecipient shall retain all financial Records, supporting documents, statistical Records, and all other Records related to this Agreement and the performance of the Work pursuant to this Agreement for a period of three years after the date that the Grantee submits, as part of Grantee’s annual performance and evaluation report to HUD, its final report to HUD regarding the Work supported pursuant to this Agreement (“Retention Period”). Notwithstanding the preceding sentence, if any litigation, claims, audits, negotiations or other actions involving the Records (collectively, “Actions”) accrue before the expiration of the Retention Period, then the Records must be retained by the Subrecipient until the Actions are fully resolved or the expiration of the Retention Period, whichever occurs later. 3. Client Data The Subrecipient shall maintain client data demonstrating client eligibility for services provided in connection with the Activities. Such data shall include, but not be limited to, each client’s name, address, social security number, income level or other basis for determining eligibility, and a description of service provided. Such information shall be made available to Grantee or its designees on a quarterly basis during the Performance Review or upon request by the Grantee. 4. Disclosure Exhibit B Page 34 of 51 [Form for Housing Rehabilitation Programs] The Subrecipient understands that client information collected under this Agreement is private and the use or disclosure of such information, when not directly connected with the administration of the Grantee's or Subrecipient's responsibilities with respect to the Activities and services performed and provided pursuant to this Agreement, is prohibited unless written consent is obtained from the client or, in the case of a minor client, the minor’s parent or guardian; provided, however, that Subrecipient shall furnish to the Grantee all Records requested by the Grantee for the purpose of complying with the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq. 5. Close-outs The Subrecipient's obligations to the Grantee shall not end until all close-out requirements are completed in accordance with 2 CFR 200.343, as determined by the Grantee in its sole discretion. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of all funds, and property and other assets purchased with funds, disbursed under this Agreement (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect and binding upon the Subrecipient during any period that the Subrecipient has control over CDBG funds or property, including program income. 6. Audits & Inspections The Subrecipient shall provide all Records to the Grantee, HUD, and the Comptroller General of the United States, or any of their authorized representatives, at any time during normal business hours, as often they deem necessary, to audit, examine, and make copies, excerpts, or transcripts of such Records. Minimally, the Subrecipient shall provide all Records to the Grantee during each Performance Review conducted by Grantee in accordance with Section I.E of this Agreement. Any violations of this Agreement or the Requirements of Law, or any other deficiency discovered during a Performance Review or audit of the Subrecipient, must be fully cured by the Subrecipient, to the satisfaction of the Grantee, HUD, or the Comptroller General of the United States, in their sole discretion, within 30 days after receipt by the Subrecipient of notice of the violations or deficiencies. Failure of the Subrecipient to comply with the requirements of this Section is an event of default under this Agreement and may, without limitation of other available remedies, result in the withholding and recovery of CDBG Grant fund payments to the Subrecipient under this Agreement. The Subrecipient hereby agrees to have an annual agency audit conducted in accordance with applicable OMB Circulars. Exhibit B Page 35 of 51 [Form for Housing Rehabilitation Programs] C. Reporting and Payment Procedures 1. Program Income The Subrecipient shall submit monthly written reports in a form acceptable to the Grantee of all program income (as defined at 24 CFR 570.500(a)) generated by activities carried out with CDBG Grant funds provided to the Subrecipient under this Agreement. The use of program income by the Subrecipient shall comply with the requirements set forth in 24 CFR 570.504. Additionally, the Subrecipient shall use program income during the Time of Performance of this Agreement to fund the Work under this Agreement and shall reduce requests for CDBG funds by the amount of program income expended on the Work. All unexpended program income shall be returned to the Grantee at the end of the Time of Performance. Any interest earned on cash advances from the U.S. Treasury and from funds held in a revolving fund account is not program income and shall be remitted promptly to the Grantee. 2. Indirect Costs The Subrecipient shall keep a record of all indirect costs in the manner required by HUD. Indirect costs are costs incurred for a common or joint purpose benefiting more than one cost objective but not readily assignable to those cost objectives without effort disproportionate to the results achieved. However, the Subrecipient acknowledges and agrees that it may not charge or seek payment of CDBG Grant funds for, and the Grantee shall not pay, any indirect costs. 3. Payment Procedures The Subrecipient shall submit a payment request to the Grantee after completion of all Work required to complete the Housing Project on a form acceptable to the Grantee in its sole discretion. The Grantee shall not pay any CDBG Grant funds to the Subrecipient until after all Work has been completed by the Subrecipient and approved by the Grantee. The Grantee will pay to the Subrecipient CDBG Grant funds available under this Agreement if the Subrecipient has completed the Work in accordance with the Statement of Work. The Grantee will make such payments in accordance with the budget set forth in Section III of this Agreement and Grantee policy concerning payments. With the exception of certain advances, payments will be made for, and shall not exceed, eligible expenses actually incurred by the Subrecipient. Payments will be adjusted by the Grantee in accordance with advance fund and program income balances available in Subrecipient accounts. The Grantee reserves the right to use funds available under this Agreement for costs incurred by the Grantee on behalf of the Subrecipient. 4. Progress Reports Together with the Performance Reports, the Subrecipient shall submit to the Exhibit B Page 36 of 51 [Form for Housing Rehabilitation Programs] Grantee quarterly progress reports using information collection standards approved by the United States Office of Management and Budget regarding the performance of the Work and the expenditure of CDBG Grant funds in a form acceptable to the Grantee in its sole discretion. The Subrecipient shall also meet with the Grantee upon request to discuss the Grantee’s performance under this Agreement. D. Procurement 1. Compliance The Subrecipient shall comply with the applicable requirements of 2 CFR 200.317 through 2 CFR 200.326 and the Grantee’s purchasing policy for the procurement of all Work and related property and equipment pursuant to this Agreement and shall maintain inventory records of all non-expendable personal property procured with funds provided pursuant to this Agreement. The Subrecipient shall convey to the Grantee all program assets (including, without limitation, unexpended program income and personal property purchased with CDBG funds or program income) upon the termination or expiration of this Agreement. 2. OMB Standards Unless specified otherwise within this agreement, the Subrecipient shall procure all materials, property, or services in accordance with the applicable requirements of 24 CFR 84.40 through 24 CFR 84.48 and 2 CFR 200.317 through 2 CFR 200.326. 3. Travel The Subrecipient shall obtain written approval from the Grantee for any travel outside the Chicago metropolitan area to be paid for with funds provided under this Agreement. E. Use and Reversion of Assets The use and disposition of real property and equipment under this Agreement shall be in compliance with the requirements of 2 CFR 200.310 through 200.316, 24 CFR Part 84, and 24 CFR 570.502, 570.503, and 570.504, as applicable, including, without limitation, the following requirements: 1. The Subrecipient shall transfer to the Grantee any CDBG Grant funds on hand, and any program income, and any accounts receivable attributable to the use of CDBG Grant funds under this Agreement at the time of expiration, cancellation, or termination of this Agreement. 2. Real property under the Subrecipient's control that was acquired or improved, in whole or in part, with funds provided to the Subrecipient under this Agreement in an amount that exceeds $25,000 (“CDBG-Assisted Real Exhibit B Page 37 of 51 [Form for Housing Rehabilitation Programs] Property”) shall be used, in accordance with 24 CFR 570.208, to meet one of the CDBG National Objectives for a period of at least five (5) years after the expiration of the Time of Performance, or such longer period of time as the Grantee deems appropriate, in its sole discretion (“National Objective Period”). If the Subrecipient fails to use CDBG-Assisted Real Property in a manner that meets a CDBG National Objective during the entire National Objective Period, the Subrecipient shall pay the Grantee an amount equal to the current fair market value of the CDBG-Assisted Property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvements to, the CDBG-Assisted Property. Such payment shall constitute program income to the Grantee. 3. If the Subrecipient sells equipment acquired, in whole or in part, with CDBG Grant funds under this Agreement, the pro rata portion of the sale proceeds that correspond to the amount of CDBG Grant funds used to acquire the equipment shall be program income. Equipment not needed by the Subrecipient to perform Work under this Agreement shall be either: (a) transferred to the Grantee for use by the CDBG Program, or (b) retained by the Subrecipient after paying the Grantee an amount equal to the amount of the fair market value of the equipment attributable to the amount of CDBG Grant funds used to acquire the equipment. IX. RELOCATION, REAL PROPERTY ACQUISITION, AND ONE-FOR-ONE HOUSING REPLACEMENT The Subrecipient agrees to comply with (a) the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as amended, and implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b); (b) the requirements of 24 CFR 570.606(c) governing the Residential Anti-displacement and Relocation Assistance Plan under section 104(d) of the HCD Act; and (c) the requirements in 24 CFR 570.606(d) governing optional relocation policies. The Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2) that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project. The Subrecipient also agrees to comply with applicable Grantee ordinances, resolutions and policies concerning the displacement of persons from their residences. X. PERSONNEL & PARTICIPANT CONDITIONS A. Civil Rights 1. Compliance The Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Exhibit B Page 38 of 51 [Form for Housing Rehabilitation Programs] Act of 1974 as amended, Section 504 of the Rehabilitation Act of the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order and Executive Order 11246 as amended by Executive Orders 11375, 11478,12107 and 12086. 2. Nondiscrimination The Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279, and applicable non- discrimination provisions set forth in Section 109 of the Housing and Community Development Act. 3. Land Covenants This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P. L. 88-352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the Subrecipient shall cause or require a covenant running with the land approved by the Grantee to be inserted in the deed or lease for such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use or occupancy of such land, or in any improvements erected or to be erected thereon, providing that the Grantee and the United States are beneficiaries of and entitled to enforce such covenants. The Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate. 4. Section 504 The Subrecipient agrees to comply with all Federal regulations promulgated pursuant to Section 504 of the Rehabilitation Act of 1973, 29 U S C 794, which prohibits discrimination against individuals with disabilities or handicaps in any Federally-assisted program. B. Affirmative Action 1. Approved Plan Before the payment of any CDBG Grant funds pursuant to this Agreement, the Subrecipient shall submit a plan for an Affirmative Action Program to Grantee for approval. This plan shall incorporate the language of the equal opportunity clause for federally-assisted construction contracts set forth in 41 CFR 60-1.4(b), which shall be binding on the Subrecipient and its contractors in accordance with its terms as if full set forth herein. The Subrecipient agrees that it shall carry out the Affirmative Action Program in accordance with the approved plan and with the Exhibit B Page 39 of 51 [Form for Housing Rehabilitation Programs] principles provided in the President's Executive Order 11246 of September 24, 1966. 2 Women- and Minority-Owned Businesses The Subrecipient will use its best efforts to afford small businesses, minority business enterprises, and women's business enterprises the maximum practicable opportunity to participate in the performance of the Work under this Agreement. As used in this Agreement, the term "small business" means a business that meets the criteria set forth section 3(a) of the Small Business Act, 15 U S C. 632, as amended, and the term "minority and women's business enterprise" means a business at least fifty-one percent owned and controlled by minority group members or women. For the purpose of the definition of “minority and women’s business enterprise,” "minority group members" are African-Americans, Spanish-speaking, Spanish surnamed, or Spanish-heritage Americans, Asian- Americans, and American Indians. The Subrecipient may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation. 3 Access to Records The Subrecipient shall maintain and, upon request by the Grantee, HUD, their agents, or other authorized federal officials, furnish, and cause each of its subrecipents and subcontractors to furnish, all plans, records, documents, and other information required to be maintained pursuant to, or necessary to demonstrate compliance with, this Section X.B for the purpose of determining compliance. 4. Notifications The Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising the labor union or worker's representative of the Subrecipient's commitments hereunder, and shall post copies of the notice at conspicuous places accessible and visible to employees and applicants for employment. 5. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement The Subrecipient shall, in all solicitations or advertisements for employees placed by or on behalf of the Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer. 6. Subcontract Provisions The Subrecipient will cause the provisions of Sections X.A and X.B of this Agreement, and the language required therein, to be included in every contract, subcontract, or purchase order with the Subrecipient’s subrecipients, contractors, or Exhibit B Page 40 of 51 [Form for Housing Rehabilitation Programs] subcontractors so that such provisions will be binding upon those subrecipients, contractors, or subcontractors. C. Employment Restrictions 1. Prohibited Activity The Subrecipient is prohibited from using funds received pursuant to this Agreement or personnel employed in the administration of the Housing Project or Work for: political activities; inherently religious activities; lobbying; political patronage; and nepotism activities. 2. Labor Standards The Subrecipient shall comply with the provisions of the Davis-Bacon Act, 40 U.S.C. 2141 et seq., as amended, the Contract Work Hours and Safety Standards Act, 40 U.S.C. 37 et seq., as amended, the Copeland Anti- Kick Back Act, 18 U.S.C. 874 et seq., as amended, the regulations of the U.S. Department of Labor at 29 CFR Part 5, and all other applicable Requirements of Law pertaining to wages and labor standards insofar as those acts apply to the performance of this Agreement. The Subrecipient shall maintain documentation that demonstrates compliance with the hour and wage requirements of these laws and regulations and shall make this documentation available to the Grantee for review upon request. The Subrecipient agrees that, except with respect to the rehabilitation or construction of residential property containing less than eight (8) units, all contractors engaged under contracts in excess of $2,000,000.00 for construction, renovation, or repair work financed in whole or in part with assistance provided under this Agreement, shall comply with all applicable Federal laws and regulations, including, without limitation, the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided that, if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve the Subrecipient of its obligation, if any, to require payment of the higher wage. The Subrecipient shall cause to be inserted in all such contracts provisions requiring compliance with the requirements of this paragraph by the Subrecipient’s contractors and subcontractors. 3. "Section 3" Clause a. Compliance Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR 135 and all applicable rules and orders issued prior to the execution of this Agreement, shall be a condition of the Federal financial assistance provided under this Agreement. These provisions Exhibit B Page 41 of 51 [Form for Housing Rehabilitation Programs] are binding upon the Subrecipient and the Subrecipient's subrecipients, contractors, and subcontractors. Failure to comply with these provisions shall subject the Subrecipient, the Subrecipient's subrecipients, contractors, and subcontractors, and their successors and assigns, to the sanctions set forth in the Grantee’s agreement with HUD through which the CDBG Grant is provided. The Subrecipient certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. The Subrecipient shall include the following language in all subrecipient contracts and subcontracts executed under this Agreement: "The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, 12 U.S.C. 1701 et seq., as amended. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low- and very low-income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low- and very low-income persons residing in the metropolitan area in which the project is located." The Subrecipient further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction projects are given to low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located. When feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs. When feasible, the Subrecipient shall award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction projects to contractors that provide economic opportunities to low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located. When feasible, priority should be given to contractors that provide economic opportunities to low- and very low-income residents within the service area or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs. The Subrecipient certifies and agrees that no contractual or other legal incapacity exists that would prevent the Subrecipient from complying with the requirements set forth in this Subsection. b. Notifications Exhibit B Page 42 of 51 [Form for Housing Rehabilitation Programs] The Subrecipient agrees to send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising said labor organizations or workers' representatives of the Subrecipient’s commitments under this Section X.C.3 and shall post copies of the notice in conspicuous places accessible and visible to the Subrecipient’s employees and applicants for employment or training. c. Subcontracts The Subrecipient will include the language set forth in Section X.C.3.a of this Agreement in every subcontract between the Subrecipient and its subrecipients, contractors, and subcontractors and will take all necessary and appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by HUD. The Subrecipient will not subcontract with any entity that the Subrecipient knows has been found in violation of regulations under 24 CFR Part 135 and will not enter into a subcontract with any subcontractor unless the subcontractor has first certified to the Subrecipient that it has the capacity to, and will, comply with the requirements of those regulations. D. Conduct 1. Assignability The Subrecipient shall not assign or transfer any interest in this Agreement without the prior written consent of the Grantee, which consent may be denied in the Grantee’s sole discretion; provided, however, that claims for money due to the Subrecipient from the Grantee under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the Grantee. 2. Subcontracts a. Approvals The Subrecipient shall not enter into any subcontracts for the purpose of performing the Work or any of the Subrecipient’s other obligations under this Agreement without first obtaining the written consent of the Grantee, which consent may be denied in the Grantee’s sole discretion. Executed copies of all subcontracts shall be forwarded to the Grantee along with documentation concerning the selection process. b. Monitoring The Subrecipient must regularly review all subcontracted services to assure compliance with the Requirements of Law, the provisions of this Agreement, and Exhibit B Page 43 of 51 [Form for Housing Rehabilitation Programs] the provisions of the subcontract. The Subrecipient shall regularly inspect the Work site and the Work to assure that the work is completed in accordance with the subcontract, this Agreement, and the Requirements of Law. The Subrecipient shall prepare written reports documenting its review of the subcontracted Work, which reports must include, without limitation, the dates of the review, any compliance failures by subcontractors found by the Subrecipient, and the actions taken by the Subrecipient to cause the subcontractors to come into compliance. The Subrecipient shall provide these written reports to the Grantee upon request and whenever a report includes findings that a subcontractor failed to comply with the Requirements of Law, the provisions of this Agreement, or the provisions of the subcontract. c. Content The Subrecipient shall cause all of the provisions of this Agreement in its entirety to be included in and made a part of any subcontract executed by the Subrecipient and a subrecipient, contractor, or subcontractor in connection with the performance of this Agreement. d. Selection Process All subcontracts let by the Subrecipient in the performance of this Agreement shall be awarded in a fair and open competitive basis in accordance with the stricter of: (i) the applicable procurement standards set forth in 2 CFR 200.317 through 2 CFR 200.326, or (ii) Chapter 10 of Title 1 of the City Code of the City of Des Plaines, as amended, and the City’s purchasing policy. Before letting any contracts for the construction or rehabilitation of improvements on real property, the Subrecipient shall, prior to seeking proposals for the construction or rehabilitation work, prepare estimates of the cost to perform the work. Executed copies of all subcontracts shall be forwarded to the Grantee along with documentation concerning the selection process. 3. Hatch Act The Subrecipient agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent expended on or used to support the conduct of political activities in violation of Chapter 15 of Title V of the U.S.C. 4. Conflict of Interest The Subrecipient agrees to abide by the provisions of 2 CFR 200.318, 24 CFR 84.42, and 24 CFR 570.611, as applicable, which include (but are not limited to) the following: a. The Subrecipient shall maintain a written code or standards of conduct that shall govern the performance of its officers, employees Exhibit B Page 44 of 51 [Form for Housing Rehabilitation Programs] or agents engaged in the award and administration of contracts supported by Federal funds. b. No employee, officer or agent of the Subrecipient shall participate in the selection, or in the award, or administration of, a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved. c. No covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG-assisted activities, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, or with respect to the proceeds from the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one year thereafter. For purposes of this paragraph, a "covered person" includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the Grantee, the Subrecipient, or any designated public agency. 5. Lobbying The Subrecipient hereby certifies that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and Exhibit B Page 45 of 51 [Form for Housing Rehabilitation Programs] c. The Subrecipient will require that the language of this Section X.D.5 be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly: d. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 6. Copyright If this Agreement results in any copyrightable work, material, or inventions, the Subrecipient shall, and does hereby, grant to Grantee and the grantor agency the right to a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use, the work, material, or inventions for governmental purposes. 7. Religious Activities The Subrecipient agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. XI. ENVIRONMENTAL CONDITIONS A. Air and Water The Subrecipient agrees to comply with the following requirements insofar as they apply to the performance of this Agreement: 1. The Clean Air Act, 42 U.S.C. 7401 et seq., as amended, and all regulations promulgated thereunder; 2. The Federal Water Pollution Control Act, 33 U.S.C, 1251, et seq., as amended, and all regulations promulgated thereunder; and 3. Regulations promulgated by the United States Environmental Protection Agency set forth in 40 CFR Part 50, as amended. B. Flood Disaster Protection Exhibit B Page 46 of 51 [Form for Housing Rehabilitation Programs] In accordance with the requirements of the Flood Disaster Protection Act of 1973, 42 U.S.C. 4001, the Subrecipient shall require, as a condition of providing financial assistance for the acquisition of real property, or the construction of improvements on real property (including rehabilitation), located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, that flood insurance under the National Flood Insurance Program covering the applicable real property is obtained and maintained. C. Lead-Based Paint The Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to, and the Subrecipient shall comply and cause its subrecipients and subcontractors to comply with, HUD Lead- Based Paint Regulations at 24 CFR 570.608, and 24 CFR Part 35, Subpart B. These regulations pertain to all CDBG-assisted housing and require, without limitation. that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. The notification shall state the hazards of lead-based paint, the symptoms of and treatment options for lead poisoning, the precautions that should be taken when dealing with lead-based paint, and the advisability and availability of blood lead level screening for children under seven. The notice shall state that if lead-based paint is found on the property, abatement measures may be required to be performed. The regulations further require that, depending on the amount of Federal funds applied to a property, paint testing, risk assessment, treatment, and/or abatement may be required to be conducted. D. Historic Preservation The Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, 16 U.S.C. 470, as amended, and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of Work pursuant to this Agreement. In general, and without limitation, compliance with the National Historic Preservation Act and the regulations set forth in in 36 CFR Part 800 requires the concurrence of the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a Federal, state, or local historic property list. XII. SEVERABILITY If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. XIII. SECTION HEADINGS AND SUBHEADINGS Exhibit B Page 47 of 51 [Form for Housing Rehabilitation Programs] The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. XIV. WAIVER The Grantee's failure to act with respect to a breach by the Subrecipient does not waive its right to act with respect to subsequent or similar breaches. The failure of the Grantee to exercise or enforce any right or provision shall not constitute a waiver of such right or provision. XV. ENTIRE AGREEMENT This agreement constitutes the entire agreement between the Grantee and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the Grantee and the Subrecipient with respect to this Agreement. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. IN WITNESS WHEREOF, the Parties have executed this contract as of the date first written above. City of Des Plaines [Insert Name of Organization] By: By: Mayor Attest: Title: City Clerk DUNS I.D. # Countersigned: Director of Finance Fed. I.D. # Approved as to form and legal sufficiency: Affirmative action approval: City General Counsel Contract Compliance Supervisor Exhibit B Page 48 of 51 [Form for Housing Rehabilitation Programs] CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. CERTIFICATION A. The Sub-recipient certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be undertaken against employees for violations of such prohibitions; (b) Establishing a drug-free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d) (2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by Exhibit B Page 49 of 51 [Form for Housing Rehabilitation Programs] a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The Sub-recipient shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code). The grantee further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the grant, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. Exhibit B Page 50 of 51 [Form for Housing Rehabilitation Programs] PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Name of Grantee: [Click here and type name] Grant Program Name: [Click here and type name] Grant Number: [Click here and type number] Date: [Click here and insert date] The grantee shall insert in the space provided below the site(s) expected to be used for the performance of work under the grant covered by the certification if different than above. Place of Performance (include street address, city, county, state, zip code for each site): Exhibit B Page 51 of 51 Information Technology Department 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5300 desplaines.org Date: October 27, 2020 To: Michael G. Bartholomew, City Manager From: Romeo Sora, Director Information Technology Subject: Three Year Microsoft Enterprise Agreement Issue: The 2020 budget includes funding for the City’s Microsoft Enterprise Agreement with CDWG. Analysis: In 2018, the City entered into a three-year Microsoft Enterprise Agreement (EA) for Microsoft product licensing under R-184-18. CDWG holds the master contract (CMS2595580) for Microsoft for the State of Illinois. This is the third year of the current contract. Expenditures under this contract must be approved by the City Council annually based on appropriated and budgeted funds for the current fiscal year. Recommendation: I recommend approval of the third year’s expenditure of the Microsoft Enterprise agreement with CDW Government, 75 Remittance Drive, Suite 1515, Chicago IL 60675-1515 in the amount of $68,157.24. This year’s payment will be funded from the budgeted IT R&M Software Account (100-20- 230-0000-6300). Attachments: Resolution – R-191-20 Exhibit A – CDWG Microsoft Enterprise Agreement Quote MEMORANDUM Page 1 of 5 CONSENT AGENDA #3. {00117297.1} 1 CITY OF DES PLAINES RESOLUTION R - 191 - 20 A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS UNDER AN AGREEMENT WITH CDW GOVERNMENT, INC. __________________ WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, on October 1, 2018, the City Council adopted Resolution R-184-18, approving a three-year agreement with CDW Government, Inc. (“CDWG”) pursuant to the Illinois Central Management Services joint purchasing program contract number CMS2595580 (“Master Contract”) and a three-year “Enterprise Agreement” with Microsoft Corporation (“Enterprise Agreement”) for the purchase of certain software licenses, Microsoft servers, and Microsoft platforms (collectively, “Licenses”); and WHEREAS, the City has appropriated funds in the IT R&M Software Account for use by the Information Technology Department during the 2020 fiscal year for the procurement of the Licenses; and WHEREAS, the City desires to make expenditures in the not to exceed amount of $68,157.24 for the Licenses under the Master Contract and Enterprise Agreement; and WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the expenditure of the not-to-exceed amount of $68,157.24 for the procurement of the Licenses from CDWG under the Master Contract and the Enterprise Agreement; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: AUTHORIZATION OF EXPENDITURE. The City Council authorizes the expenditure of the not-to-exceed amount of $68,157.24 for the procurement of the Licenses from CDWG under the Master Contract and the Enterprise Agreement. SECTION 3: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. [SIGNATURE PAGE FOLLOWS] Page 2 of 5 {00117297.1} 2 PASSED this ___ day of _________________, 2020. APPROVED this ___ day of ____________________, 2020. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Expenditure of Funds for DP Microsoft Enterprise Agreement with CDWG 2020 Page 3 of 5 Page 1 of 2 QUOTE CONFIRMATION DEAR ROMEO SORA, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL LQGL293 9/9/2020 BILL ONLY MS 180246 $68,157.24 QUOTE DETAILS ITEM QTY CDW#UNIT PRICE EXT. PRICE MS EA CORE CAL SA PLAT UCAL SLG 324 2084661 $42.86 $13,886.64 Mfg. Part#: W06-01072-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA CORE CAL LIC/SA PLAT UCAL SLG 1 2078574 $77.47 $77.47 Mfg. Part#: W06-01066-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA OFFICE PRO PLUS SA PLAT SLG 300 2084642 $86.54 $25,962.00 Mfg. Part#: 269-12442-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA OFFICE PRO PLUS LIC/SA PLAT SL 25 2078557 $148.36 $3,709.00 Mfg. Part#: 269-12445-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA WIN ENT SA PLTFRM 300 3813261 $38.74 $11,622.00 Mfg. Part#: KV3-00353-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA WIN ENT UPG/SA PLTFRM 25 3871004 $48.63 $1,215.75 Mfg. Part#: KV3-00356-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA EXCH SVR STD SA SLG 1 2026945 $114.56 $114.56 Mfg. Part#: 312-02257-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA SQL SRV STD CORE SA 4 2716749 $580.24 $2,320.96 Mfg. Part#: 7NQ-00292-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA PROJECT PRO SA W/CAL SLG 1 2026954 $176.38 $176.38 Mfg. Part#: H30-00238-SLG Page 4 of 5Exhibit A Page 2 of 2 QUOTE DETAILS (CONT.) Electronic distribution - NO MEDIA Contract: MARKET MS EA WIN SVR DCCORE SA MVL 32 4354663 $125.28 $4,008.96 Mfg. Part#: 9EA-00278-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EES WIN SVR DCCORE ALNG 16 4341905 $290.94 $4,655.04 Mfg. Part#: 9EA-00039-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA SHAREPOINT ONLN P1 ADDON 1 4554015 $10.88 $10.88 Mfg. Part#: 6S5-00002-12-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA SHARE ONLINE P2 SUB P/U 2 4627304 $90.00 $180.00 Mfg. Part#: 3RS-00003-12-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA SHAREPOINT ONLN P1 ADDON 20 4554015 $10.88 $217.60 Mfg. Part#: 6S5-00002-12-SLG Electronic distribution - NO MEDIA Contract: MARKET PURCHASER BILLING INFO SUBTOTAL $68,157.24 Billing Address: CITY OF DES PLAINES ACCOUNTS PAYABLE 1420 MINER ST DES PLAINES, IL 60016-4484 Phone: (847) 391-5300 Payment Terms: NET 30-VERBAL SHIPPING $0.00 SALES TAX $0.00 GRAND TOTAL $68,157.24 DELIVER TO Please remit payments to: Shipping Address: CITY OF DES PLAINES ROMEO SORA 1420 MINER ST DES PLAINES, IL 60016-4484 Phone: (847) 391-5300 Shipping Method: ELECTRONIC DISTRIBUTION CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Need Assistance? CDW•G SALES CONTACT INFORMATION CDWG Account Team - Jen and Meagan |(866) 245-8102 |jennandmeagan@cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager © 2020 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 Page 5 of 5Exhibit A FIRE DEPARTMENT 405 S. River Road Des Plaines, IL 60016 P: 847.391.5333 desplaines.org Date: October 27, 2020 To: Michael Bartholomew, City Manager From: Daniel Anderson, Fire Chief DA Subject: Approval of On-Going Uniform Purchases under the Fire Department’s Quartermaster Program from On-Time Embroidery, Inc. Issue: The Fire Department has utilized a quartermaster system for uniform issuance and replacement since 2016 and it continues to be an efficient and effective process. Approval of the 2020 expenditures for new- employee uniforms and continued replacements of needed items is requested. Analysis: The Fire Department initiated the quartermaster system in 2016 and at the same time the Council approved the use of On-Time Embroidery, Inc. of Elk Grove Village as the vendor for the Department’s quartermaster system. On-Time Embroidery has a proven track record with the City and provides a great, effective and efficient service. Uniform orders have been timely, accurate and consistent with the only exception being manufacturer delays that disrupt the supply chain. On-Time Embroidery maintains a robust web-based system that allows for individualized accounts per employee, on-line approval by the quartermaster, Department management of the process, and detailed reporting. On-Time Embroidery does not have a formal retail operation and “showroom”, however does accommodate in person sizing when necessary. Upon reviewing of the Department budget and expenditures to date, a total amount of $35,905 has been spent thus far. Given the remaining two months of 2020, and uniform requirements that still need to be met, staff requests authority not to exceed $46,500. This expense is contained in the FY2020 Fire Department Budget. Recommendation: I recommend that the Resolution be approved, authorizing continued purchasing under the quartermaster system not to exceed $46,500. Attachment: Resolution R-192-20 MEMORANDUM Page 1 of 3 CONSENT AGENDA #4. CITY OF DES PLAINES RESOLUTION R - 192 - 20 A RESOLUTION AUTHORIZING THE PURCHASE OF FIRE DEPARTMENT UNIFORMS FROM ON TIME EMBROIDERY, INC. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the City’s Fire Department purchases uniforms for use by Fire Department personnel (“Uniforms”) through a quartermaster system, under which Fire Department personnel, subject to approval by a Fire Department quartermaster, are allowed to replace uniform items through a web-based City account established with the designated vendor; and WHEREAS, the Fire Department researched uniform vendors and determined that only On Time Embroidery, Inc. (“Vendor”), has established and maintains a web-based purchasing system that supports the quartermaster system by allowing: (i) each Fire Department employee to establish an online account for the purpose of purchasing Uniforms; (ii) the Fire Department quartermaster to review and approve orders placed by employees; and (iii) the generation of detailed reports regarding purchases and expenditures; and WHEREAS, in 2016, at the start of the quartermaster system, the City sought competitive quotes from qualified vendors for the purchase of the Uniforms, and Vendor submitted the low- price quote; and WHEREAS, pursuant to Chapter 10 of Title 1 of the City Code and the City’s purchasing policy, the City has determined that the purchase of Uniforms from Vendor is a special requirements purchase and therefore does not require competitive bidding because only Vendor can provide the Uniforms within the special parameters required by the City for, and the overall plan for procurement through, the quartermaster system, which will achieve improved public service and long-term operational efficiencies for the City; and WHEREAS, the City Council desires to purchase the Uniforms from Vendor in the total not-to-exceed amount of $46,500; and WHEREAS, the City Council has determined that it is in the best interest of the City to purchase Uniforms from the Vendor in an amount not to exceed $46,500; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. Page 2 of 3 CONSENT AGENDA #4. SECTION 2: APPROVAL OF PURCHASE. The City Council hereby approves the purchase by the City of Uniforms from Vendor in the not-to-exceed amount of $46,500. SECTION 3: AUTHORIZATION OF PURCHASE. The City Council authorizes and directs the City Manager and the City Clerk to execute and seal documents approved by the General Counsel, and the City Manager to make payments, on behalf of the City, that are necessary to complete the purchase of the Uniforms from the Vendor in a total not-to-exceed amount of $46,500. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this _____ day of ____________, 2020. APPROVED this _____ day of _____________, 2020. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Purchase of Uniforms from On Time Embroidery Inc (2020) Page 3 of 3 CONSENT AGENDA #4. MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN COUNCIL CHAMBERS, ROOM 102, DES PLAINES CIVIC CENTER, MONDAY, OCTOBER 26, 2020 CALL TO ORDER: The Special Meeting of the City Council of the City of Des Plaines was called to order by Deputy City Clerk Fast at 6:00 p.m. The meeting was lived-streamed via: http://desplaines.org/accessdeplaines and played on DPTV Channel 17 on Monday, October 26, 2020. ROLL CALL: MAYOR PRO TEM: Roll call indicated the following Aldermen present: Lysakowski, Moylan, Rodd, Zadrozny, Brookman, Chester, Smith, Goczkowski. A quorum was present. Deputy City Clerk entertained a motion for a Mayor pro tem for tonight’s meeting. Moved by Brookman, seconded by Smith to elect Alderman Chester as Mayor pro tem for tonight’s meeting. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Rodd, Zadrozny Brookman, Chester, Smith, Goczkowski NAYS: 0 - None ABSENT: 0 - None Motion declared carried. Mayor Bogusz entered the meeting at 6:02 p.m. Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski, Director of Public Works & Engineering Oakley, Assistant Director of Public Works Watkins, Assistant Director of Engineering Duddles, Director of Community & Economic Development McMahon, Police Chief Kushner, Fire Chief Anderson, Director of Information Technology Sora, Director of Human Resources Madison. PUBLIC COMMENT: The City of Des Plaines continues to follow social distancing requirements. In response to the risks created by the COVID-19 outbreak, Governor Pritzker issued Executive Order 2020-07 on March 16, 2020, suspending the Open Meetings Act provision relating to in-person attendance by the members of the public body. Tonight’s meeting is allowed to be conducted via video conferencing. No members of the public were present. One public comment, Exhibit A, was received and was distributed to the City Council prior to tonight’s meeting. MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE. FINANCE COMMITTEE –Alderman Chester, Chair 2021 BUDGET: Chairman Chester stated that the 2021 General Funds that would be reviewed at this meeting including Elected Office, City Manager, Finance, Community & Economic Development, Public Works and Engineering, Police, Emergency Management Page 1 of 5 CONSENT AGENDA #5. Page 2 of 4 10/26/20 OVERVIEW GENERAL FUND: ELECTED OFFICE: CITY CLERK: CITY MANAGER: LEGAL: INFORMATION TECHNOLOGY: MEDIA SERVICES: HUMAN RESOURCES: HEALTH & HUMAN SERVICES: FINANCE: COMMUNITY & ECONOMIC DEVELOPMENT: Agency, Fire, and Police & Fire Commission. The next meeting will be October 28 and the final meeting, if needed, will take place on November 12, 2020. City Manager Bartholomew presented the 2021 Proposed Budget Introduction and Overview. Items have postponed from the 2021 Budget due to lack of revenue, caused from the COVID-19 pandemic. Council Request: The $25,000 budget request for Legal Fees for the April 2021 election was approved. Council Request: None Council Request: None Council Request: The $5,000 budget request for Cisco UCS Blades for continuation of a 2017 project was approved. Council Request: The $3,000 budget request for NeoGov Onboard Module to allow a more efficient way to on-board employees was approved. Council Request: The $38,000 budget request for an upgrade to the city’s website design was approved. Council Request: The $96,860 General Wage Increase of 1.5% for non-union employees was approved. Council Request: The $15,000 budget request to ERP System for continued training was approved. Council Request: Re-organization of the Human Resources Department staff will provide for operational savings of $5,960. Council Request: A $10,000 budget request to provide additional funding to social service agencies that provide services to the Des Plaines residents. Council Request: None Page 2 of 5 Page 3 of 4 10/26/20 PUBLIC WORKS & ENGINEERING POLICE: FIRE: OVERHEAD: Council Request: None Council Request: The $100,000 budget request for a tree pruning was approved. Council Request: The $9,000 budget request for a salt conveyor belt replacement and installation was approved. Council Request: The $10,000 budget request for Narcan was approved. Council Request: The $10,000 budget request for additional training for Police Department operations was approved. Council Request: The $3,100 budget request for Investigations Division training was approved. Council Request: The $88,248 budget request for a contractual increase to Village of Wheeling Dispatch was approved. Council Request: The $18,000 budget request for a uniform/gear washer was approved. Council Request: The $18,605 budget request for a TSI PortaCount to be in compliance with OSHA and NFPA standards was approved. Council Request: The $20,000 budget request for an automatic chest compression device was originally not an approved item. Following discussion, without objection, this item was approved. Council Request: The $10,000 budget request for N95 respirators in response to Covid-19 was approved. Council Request: The $3,150 budget request for rescue task force ballistic protection was approved. Council Request: The $50,000 budget request for Des Plaines History Center funding was approved. Business assistance will be discussed in an upcoming committee meeting. ADJOURNMENT: Moved by Brookman, seconded by Goczkowski, to adjourn the Special Meeting of the City Council. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Rodd, Zadrozny Brookman, Chester, Smith, Goczkowski NAYS: 0 - None ABSENT: 0 - None Motion declared carried. Meeting adjourned at 7:20 PM. Page 3 of 5 Page 4 of 4 10/26/20 Laura Fast, Deputy City Clerk APPROVED BY ME THIS DAY OF , 2020 Matthew J. Bogusz, MAYOR Page 4 of 5 From:Heather D To:Public Comments Cc:Denise Rodd Subject:Comment: Budget FY2021 Date:Monday, October 26, 2020 11:21:15 AM Thank you to all the staff who worked hard to put together this proposal. I have two main concerns. I have included potential places to move funds from as I know it can be frustrating to receive asks without any plan of where to get the funds from. 1.Police anti-discrimination training: There is reference to new hires in the police department due to retirements. There is also going to be a new police chief. I think funds should be allocated to do a series of anti-discrimination trainings to foster a culture where officers and staff have increased competence in working with each other and the public. I do appreciate the goal on page 189 of conducting a use of force training. Not knowing FY2020 actuals and underspending, I wonder if additional funds could come from equipment/vehicle or office supply lines. 2.COVID-19 aid: I'm also concerned about the impact of COVID-19 on Des Plaines residents and their financial stability. The proposed budget does not include increases for social service agencies (100-20-260 6545). Pg. 123 also indicates halving the community social workers on staff (1.50 to .75 staff positions). We don't know what 2021 will bring but we know that many Americans, including those in Des Plaines, are already in danger of losing their homes and not being able to feed their families. How can the city of Des Plaines prepare in advance to financially support residents in dire need and let residents know what help is available? Potential places to draw funds from: -100-20-240 6195 has "miscellaneous contractual services" which has a significant increase from FY2020 but its purpose is unclear. -Other communication/event/holiday decorating funds as it is unlikely that large public events will occur in 2021, or at least the first half. -100-10-110 6000 has $150,000 for lobbying services coming from the gaming tax. Not knowing what those services are lobbying for, I think some of these funds would be better used supporting Des Plaines residents more directly. Thank you for your service and stewardship, Heather Dean 3rd Ward Exhibit A Page 5 of 5 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN COUNCIL CHAMBERS, ROOM 102, DES PLAINES CIVIC CENTER, WEDNESDAY, OCTOBER 28, 2020 CALL TO ORDER: The Special Meeting of the City Council of the City of Des Plaines was called to order by Mayor Bogusz at 6:00 p.m. The meeting was lived-streamed via: http://desplaines.org/accessdeplaines and played on DPTV Channel 17 on Wednesday, October 28, 2020. ROLL CALL: Roll call indicated the following Aldermen present: Lysakowski, Moylan, Rodd, Zadrozny, Brookman, Chester, Smith, Goczkowski. A quorum was present. Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski, Director of Public Works & Engineering Oakley, Assistant Director of Public Works Watkins, Assistant Director of Engineering Duddles, Police Chief Kushner, Fire Chief Anderson, Director of Information Technology Sora, Director of Human Resources Madison. PUBLIC COMMENT: The City of Des Plaines continues to follow social distancing requirements. In response to the risks created by the COVID-19 outbreak, Governor Pritzker issued Executive Order 2020-07 on March 16, 2020, suspending the Open Meetings Act provision relating to in-person attendance by the members of the public body. Tonight’s meeting is allowed to be conducted via video conferencing. MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE COMMITTEE – Alderman Chester, Chair 2021 BUDGET: Chairman Chester stated that the 2021 Budget items for discussion include the Library, Overhead, TIF #1, TIF #3, TIF #5, TIF #6, TIF #7, TIF #8, Motor Fuel Tax Fund, CDBG Fund, Grant Funded Projects, Gaming Tax Fund, Debt Service, Capital Projects, Equipment Replacement, IT Replacement, Water/Sewer Fund, City-Owned Parking, Metra-Leased Parking, Risk Management, and Health Benefits LIBRARY: Des Plaines Library Executive Director Jo Bonell presented the Des Plaines Library Budget. Resident Earl Wilson stated that a reduced budget should be considered for 2021 due to the COVID-19 pandemic. GENERAL FUND OVERHEAD: Assistant City Manager/Director of Finance Wisniewski provided an overview of the General Fund. The 2021 Budget will be a fluid budget being reviewed monthly. A conservative approach was taken to determine revenues and expenditures were decreased this year due to the COVID-19 pandemic. Page 1 of 4 CONSENT AGENDA #6. Page 2 of 4 10/28/20 HISTORY CENTER: Executive Director Philip Mohr reviewed the History Center budget. Council Request: The $50,000 budget request was approved. TIF #1 – DOWNTOWN: Assistant City Manager/Director of Finance Wisniewski provided an explanation of Tax Increment Finance (TIF) funding. Council Request: None TIF #3 – WILLE ROAD: Council Request: None TIF #5 –LEE & PERRY: Council Request: None TIF #6 – MANNHEIM & HIGGINS: Council Request: None TIF #7 – MANNHEIM & HIGGINS SOUTH: Council Request: None TIF #8 – OAKTON STREET CORRIDOR: Council Request: None MOTOR FUEL TAX FUND: Council Request: None CDBG FUND: Council Request: None GRANT FUNDED PROJECTS: Council Request: None GAMING TAX: The Gaming Tax Fund accounts for the revenues received from the Rivers Casino. Due to the COVID-19 pandemic, 2020 projected figures are prorated based upon the portion of days that the casino was open to the public. DEBT SERVICE: The Debt Service Fund accounts for the general obligation debt that is paid entirely or partially with property taxes. CAPITAL PROJECTS: Council Request: None EQUIPMENT REPLACEMENT: Council Request: The $18,780 budget request for in-car video cameras was approved. Page 2 of 4 Page 3 of 4 10/28/20 Council Request: The $55,000 budget request for a vehicle replacement was approved. A portion of the cost will be offset by an insurance reimbursement. Council Request: The $225,000 budget request for a rescue squad was approved. IT REPLACEMENT: Council Request: The $19,500 budget request third flooring Cat6 cable was not approved. Council Request: The $3,500 budget request for CED inspector’s mobile equipment was approved. Council Request: The $53,000 budget request for Cisco UCS blades was approved. Council Request: The $20,000 budget request for Fire Department vehicle computers was approved. Council Request: The $9,000 budget request for Fire Department wireless devices was approved. Council Request: The $25,500 budget request for Police Department vehicle computers was approved. Council Request: The $15,300 budget request for Police Department wireless devices was approved. Council Request: The $11,465 budget request for NeoGov Onboard Module was approved. FACILITIES REPLACEMENT: Council Request: The $27,940 Fire Station #63 Communications Monopole was approved. Council Request: The $15,000 budget request to upgrade Public Works fire alarm system was approved. Council Request: The $280,000 budget request for City Hall 6th floor masonry repairs was approved. WATER/ SEWER: Council Request: The $27,940 budget request for a Central Road Pump Station Monopole was approved. Council Request: The $108,800 budget request for Levee 50 replacement actuators was approved. Council Request: The $7,000 budget request for noise canceling headsets was approved. Page 3 of 4 Page 4 of 4 10/28/20 Council Request: The $29,000 budget request for a sewer line rapid assessment tool was approved. Council Request: The $53,000 budget request for refurbishment of 10-ton dump truck #9032 was approved. Council Request: The $73,000 budget request for replacement of Ford F-450 dump truck body #9034 was approved. CITY OWNED PARKING: METRA LEASED PARKING: RISK MANAGEMENT: HEALTH BENEFITS: ADJOURNMENT: Council Request: None Council Request: None The Risk Management Fund is an internal service fund that accounts for the City’s self-insured property, liabilities, workers’ compensation and crime loss. The Health Benefit Fund is an internal service fund used to account for the charges to each department for providing health insurance and other related benefits to employees, elected officials and retirees. The Special Meeting of the City Council scheduled for November 12, 2020 is canceled as no further review is required. Moved by Moylan, seconded by Smith, to adjourn the Special Meeting of the City Council. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Rodd, Zadrozny Brookman, Chester, Smith, Goczkowski NAYS: 0 - None ABSENT: 0 - None Motion declared carried. Meeting adjourned at 7:26 PM. Jennifer L. Tsalapatanis, City Clerk APPROVED BY ME THIS DAY OF , 2020 Matthew J. Bogusz, MAYOR Page 4 of 4 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD VIA ZOOM VIDEO CONFERENCE ON MONDAY, NOVEMBER 2, 2020 CALL TO ORDER: The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by Mayor Bogusz at 7:00 p.m. The meeting was lived-streamed via: http://desplaines.org/accessdeplaines and played on DPTV Channel 17 on Monday, November 2, 2020. ROLL CALL: Roll call indicated the following Aldermen present: Lysakowski, Moylan, Rodd, Zadrozny, Brookman, Chester, Smith, Goczkowski. A quorum was present. Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski, Director of Public Works and Engineering Oakley, Fire Chief Anderson, Police Chief Kushner, and General Counsel Friedman. PRAYER AND PLEDGE: The prayer was offered by Reverend York of Brentwood Baptist Church followed by the Pledge of Allegiance offered by Alderman Rodd. PUBLIC COMMENT: The City of Des Plaines continues to follow social distancing requirements. In response to the risks created by the COVID-19 outbreak, Governor Pritzker issued Executive Order 2020-07 on March 16, 2020, suspending the Open Meetings Act provision relating to in - person attendance by the members of the public body. Tonight’s meeting is allowed to be conducted via video conferencing. Public comments were allowed to be e-mailed to publiccomments@desplaines.org or phoned in to the City Clerk’s Office by 5:00 pm on November 2, 2020. Public comments that were received were distributed to the City Council prior to tonight’s meeting and are included as Exhibit A. MINUTES OF THE PUBLIC HEARING HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS DES PLAINES CIVIC CENTER, MONDAY, NOVEMEBER 2, 2020 PUBLIC HEARING/BUSSE HIGHWAY ROAD DIET AND BICYCLE IMPROVEMENTS: Mayor Bogusz called the Busse Highway Road Diet and Bicycle Improvements Public Hearing to order at 7:09 p.m. Director of Public Works and Engineering Oakley explained that pursuant to Illinois Department of Transportation procedures, a public hearing is being held to solicit public input and comments regarding the proposed Busse Highway Road Diet and Bicycle Improvements. The Illinois Department of Transportation (IDOT) has plans to resurface Busse Highway from US Route 14, Miner Street, south to Touhy Avenue. The City has requested that IDOT include bicycle facilities along Busse Highway through Des Plaines as part of the project. The introduction of safer bicycle facilities along Busse Highway is recommended in the City’s 2019 Comprehensive Plan as well as the Northwest Municipal Conference regional bike planning and Northwest Highway Bike Corridor Study. Page 1 of 18 CONSENT AGENDA #7. Page 2 of 7 11/02/20 For Busse Highway, the recommendation is to convert the existing cross-section from four lanes to three lanes with bike lanes on each side. Since this is only a resurfacing project, the pavement width does not change. The City of Park Ridge is performing a similar engineering study for a road diet with bike lanes on their length of Busse Highway. There is not a date set for the IDOT resurfacing project, although it is expected to be in the next few years pending funding. Resident Joanna Czupryna asked that the plan be reassessed to include crosswalks and sidewalks for pedestrian safety. Resident Sal Fragale agreed that sidewalks are needed in the area and requested that a sewer system be added prior to the project. Staff will access the area and report back to the City Council. Without further comments, Mayor Bogusz adjourned the Public Hearing at 7:22 p.m. MAYORAL ANNOUNCEMENT On March 16, 2020, a Declaration of Civil Emergency for the City of Des Plaines related to the COVID-19 emergency was authorized. The Declaration provided that: (1) the City may enter into contracts for the emergency purchase of goods and services; (2) the City Manager may implement emergency staffing protocols pursuant to the City’s respective collective bargaining agreements; and (3) directed City officials and employees to cooperate with other government agencies. In accordance with Illinois statutes, the Mayor’s Declaration lasted only for a period of seven days, unless it was extended by action of the City Council. At each subsequent City Council meeting, the City Council, by motion, extended the Declaration until the next adjournment of the next special or City Council meeting. This extension of the Declaration includes Mayor Bogusz’s Supplemental Order dated July 29, 2020. Moved by Brookman, seconded by Rodd, to extend the Mayor’s March 16, 2020 Declaration of Civil Emergency until the adjournment of the next regular, special, or emergency meeting of the City Council. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Rodd, Zadrozny Brookman, Chester, Smith, Goczkowski NAYS: 0 - None ABSENT: 0 - None Motion declared carried. CONSENT AGENDA: Moved by Rodd, seconded by Smith, to establish the Consent Agenda. Upon voice vote, the vote was: AYES: 8 - Lysakowski, Moylan, Rodd, Zadrozny Brookman, Chester, Smith, Goczkowski NAYS: 0 - None ABSENT: 0 - None Motion declared carried. Page 2 of 18 Page 3 of 7 11/02/20 Moved by Rodd, seconded Smith, to approve the Consent Agenda. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Rodd, Zadrozny Brookman, Chester, Smith, Goczkowski NAYS: 0 - None ABSENT: 0 - None Motion declared carried. Minutes were approved; Ordinances M-14-20, M-15-20, M-16-20, M-17-20, M-18-20, M-19-20, M-20-20, M-21-20, M-22,20, M-23-20, M-24-20, M-25-20, M-26-20, M-27-20, M-28-20, M-29-20; Resolutions R-178-20, R-182-20, R-183-20, R-184-20, R-185-20, R-187-20, R-188-20 were adopted. APPROVE AGMT/ ALRED G RONAN/ ADVOCACY SERVICES: Consent Agenda Resolution R-182-20 Moved by Rodd, seconded by Smith, to Approve Resolution R-182-20, A RESOLUTION APPROVING AN AGREEMENT WITH ALFRED G RONAN, LTD FOR INTERGOVERNMENTAL AND LEGISLATIVE ADVOCACY SERVICES. Motion declared carried as approved unanimously under Consent Agenda. APPROVE AGMT/ ADVANTAGE GOVERNMENT STRATEGIES/ ADVOCACY SERVICES: Consent Agenda Resolution R-183-20 Moved by Rodd, seconded by Smith, to Approve Resolution R-183-20, A RESOLUTION APPROVING AN AGREEMENT WITH ADVANTAGE GOVERNMENT STRATEGIES, LLC FOR INTERGOVERNMENTAL AND LEGISLATIVE ADVOCACY SERVICES. Motion declared carried as approved unanimously under Consent Agenda. WAIVE BIDS/APPROVE WOW SERVICES: Consent Agenda Resolution R-184-20 Moved by Rodd, seconded by Smith, to Approve Resolution R-184-20, A RESOLUTION APPROVING AGREEMENTS WITH WOW BUSINESS SERVICES, LLC FOR TELECOMMUNICATION SERVICES. Motion declared carried as approved unanimously under Consent Agenda. APPROVE CONTRACT/ MUNICIPAL GIS PARTNERS: Consent Agenda Resolution R-185-20 Moved by Rodd, seconded by Smith, to Approve Resolution R-185-20, A RESOLUTION APPROVING AN AGREEMENT WITH MUNICIPAL GIS PARTNERS, INC. FOR GEOGRAPHIC INFORMATION SYSTEM SUPPORT SERVICES. Motion declared carried as approved unanimously under Consent Agenda. Page 3 of 18 Page 4 of 7 11/02/20 APPROVE ROCK SALT BID/ CARGILL INCORPORATED: Consent Agenda Resolution R-178-20 Moved by Rodd, seconded by Smith, to Approve Resolution R-178-20, A RESOLUTION AUTHORIZING THE PROCUREMENT OF ROCK SALT FROM CARGILL INCORPORATED SALT DIVISION. Motion declared carried as approved unanimously under Consent Agenda. APPROVE IDOT/LETTER OF UNDERSTANDING: Consent Agenda Resolution R-187-20 Moved by Rodd, seconded by Smith, to Approve Resolution R-187-20, A RESOLUTION APPROVING A LETTER OF UNDERSTAND WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION IN CONNECTION WITH THE REHABILITATION OF THE NORTHWEST HIGHWAY BRIDGE PROJECT. Motion declared carried as approved unanimously under Consent Agenda. WAIVE BIDS/HVAC INSTALLATION PROJECT: Consent Agenda Resolution R-188-20 Moved by Rodd, seconded by Smith, to Approve Resolution R-188-20, A RESOLUTION APPROVING A CONTRACT WITH OAK BROOK MECHANICAL SERVICES, INC. FOR THE HVAC INSTALLATION PROJECT AT 1486-1486 1/2 MINER STREET. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING – ORD. M-14-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-14-20, AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE 2020 TAX LEVY FOR THE 2008 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2008A. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING – ORD. M-15-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-15-20, AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE 2020 TAX LEVY FOR THE 2009 TAXABLE GENERAL OBLIGATION REFUNDING BONDS, SERIES 2009A. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING – ORD. M-16-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-16-20, AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE 2020 TAX LEVY FOR THE 2011 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2011. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING – ORD. M-17-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-17-20, AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE 2020 TAX LEVY FOR THE 2013 TAXABLE GENERAL OBLIGATION REFUND ING BONDS, SERIES 2013. Motion declared carried as approved unanimously under Consent Agenda. Page 4 of 18 Page 5 of 7 11/02/20 SECOND READING – ORD. M-18-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-18-20, AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE 2020 TAX LEVY FOR THE 2014 TAXABLE GENERAL OBLIGATION REFUNDING BONDS, SERIES 2014A AND 2014 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2014B. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING – ORD. M-19-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-19-20, AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE 2020 TAX LEVY FOR THE 2018 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2018. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING – ORD. M-20-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-20-20, AN ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER EIGHT OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS in the amount of $4,200. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING – ORD. M-21-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-21-20, AN ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER NINE OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS in the amount of $2,315. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING – ORD. M-22-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-22-20, AN ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER TEN OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS in the amount of $2,936. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING – ORD. M-23-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-23-20, AN ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER ELEVEN OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS in the amount of $2,096. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING – ORD. M-24-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-24-20, AN ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER TWELVE OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS in the amount of $979. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING – ORD. M-25-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-25-20, AN ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER THIRTEEN OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS in the amount of $1,566. Motion declared carried as approved unanimously under Consent Agenda. Page 5 of 18 Page 6 of 7 11/02/20 SECOND READING – ORD. M-26-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-26-20, AN ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER FOURTEEN OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS in the amount of $830. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING – ORD. M-27-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-27-20, AN ORDINANCE LEVYING TAXES FOR SPECIAL SERVICE AREA NUMBER FIFTEEN OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS in the amount of $1,643. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING – ORD. M-28-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-28-20, AN ORDINANCE TERMINATING EXPIRED SPECIAL SERVICE AREAS 6 AND 7. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING – ORD. M-29-20: Consent Agenda Moved by Rodd, seconded by Smith, to Approve Second Reading Ordinance M-29-20, AN ORDINANCE AMENDING THE CITY OF DES PLAINES CITY CODE REGARDING BODY ART ESTABLISHMENTS. Motion declared carried as approved unanimously under Consent Agenda. APPROVE MINUTES: Consent Agenda Moved by Rodd, seconded by Smith, to approve the Minutes of the City Council meeting of October 19, 2020, as published. Motion declared carried as approved unanimously under Consent Agenda. NEW BUSINESS: FINANCE & ADMINISTRATION – Alderman Chester, Chairman WARRANT REGISTER: Resolution R-186-20 Moved by Chester, seconded by Brookman, to approve the Warrant Register of November 29, 2020 in the Amount of $5,430,078.06 and approve Resolution R-186- 20. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Rodd, Zadrozny Brookman, Chester, Smith, Goczkowski NAYS: 0 - None ABSENT: 0 - None Motion declared carried. 2020 ESTIMATED PROPERTY TAX LEVY: Resolution R-189-20 Moved by Chester, seconded by Rodd, to Approve Resolution R-189-20, A RESOLUTION ESTIMATING THE AMOUNT OF FUNDS NECESSARY TO BE RAISED THROUGH TAXATION UPON THE TAXABLE PROPERTY WITHIN THE CITY. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Rodd, Zadrozny Brookman, Chester, Smith, Goczkowski NAYS: 0 - None ABSENT: 0 - None Motion declared carried. Page 6 of 18 Page 7 of 7 11/02/20 CLOSED SESSION; ADJOURNMENT: Moved by Chester, seconded by Rodd, to adjourn to Closed Session to discuss Pending, Probable or Imminent Litigation. Upon adjournment there will be no further business. Upon roll call, the vote was: AYES: 6 - Lysakowski, Moylan, Rodd, Zadrozny Chester, Goczkowski NAYS: 2 - Brookman, Smith ABSENT: 0 - None Alderman Brookman and Smith expressed that they believe this topic can be discussed in Regular Session. Motion declared carried. The meeting adjourned at 7:48 p.m. Laura Fast – Deputy City Clerk APPROVED BY ME THIS DAY OF , 2020 ______________________________ Matthew J. Bogusz, MAYOR Page 7 of 18 Laura Fast From: Sent: To: Subject: Follow Up Flag: Flag Status: Mark Biesiada Monday, October 19, 2020 5:09 PM Public Comments City Council Meeting public comment Follow up Flagged Good evening. The proposed project is an out-of-place, high density development that will completely alter the character of surrounding neighborhoods. Petitioner needs virtually every type of zoning relief in order to develop the site as it intends. The number of units suggest that the volume of people that could reside in the immediate area could increase by upwards of 1,000 people. This does not also account for the unknown additional number of people that would be attracted to the proposed retail restaurant (which merited little discussion at hearing despite this being a historically different use for the parcel). The area already has major traffic flow problems along Golf Road, Wolf Road and access to the Metra parking lot. Routing traffic through the proposed apartment complex to the Metra parking lot will cause more traffic and perhaps present unintended safety issues, such as delaying police and fire access. It will make already poor pedestrian travel across Golf and Wolf Roads for nearby commuters even more dangerous. The proximity of freight traffic crossing further complicates traffic flow in this area. The anecdotal evidence presented regarding the timing of freight crossing does not appropriately address the frustration all of us residents currently deal with regarding the frequent freight crossings. The need for 449 additional apartments in this area is questionable at best. People may be leaving the city of Chicago for suburbs again, but they are doing so to avoid high-rise or densely populated apartment complexes. City has approved large condo and apartments in recent years, including many nearby along Northwest Highway, which are already suffering from low occupancy and in danger of being white elephant developments. If parking is not available at this site people will begin to park in the adjacent neighborhoods. Petitioner did not even attempt to provide evidence meeting all height variance standards. In an area consisting of single-family residential structures of no more than two stories, approving a building in excess of 70' height should merit more scrutiny and require petitioner to provide solid evidence as to why such deviance from standards is necessary. In an area that historically has had drainage and flood issues, little attention has been paid to how the project will impact flow to adjacent areas. The myriad zoning relief needed to permit this development is not supported by the evidence of record as presented by petitioner. I, along with many area residents, respectfully demand that you take into consideration many of our concerns and understand just how this project will disrupt the area negatively, forever changing its character beyond what we all believed it to be when first moved to City. The decision you make will have a long-lasting, negative impact on multiple adjacent neighborhoods. Over time, I and my neighbors will be most impacted by whatever decision you render. The decision should not be viewed as current use versus this development as proposed by petitioner. Instead, it should be viewed as what is most appropriate for area and ensuring a positive future for City's existing residents. Another, more responsible plan consistent with character of area and goals of City would be prevented by allowing this proposed development. We trust that you will take such interests into account and advocate for the residents that voted you into office. Thank you for your consideration. Mark A. Biesiada Des Plaines, IL 1 Exhibit A Page 8 of 18 Laura Fast From: Sent: To: Subject: Mike Spade Tuesday, October 20, 2020 12:11 PM Public Comments 414 E. Golf/ Cumberland Crossing I am against the Cumberland Crossing development, as currently proposed. A lower density, lower elevation building (3 floors maximum) would be better for this neighborhood that has zero high-rises. Putting a high-rise in this are will lower property values of every home within eyesight of the building. This will in turn lower the amount of property taxes the City of Des Plaines collects from homeowners in the surrounding area, thus negating any short-term gain in taxes from the development. In addition, the reconfiguring of Golf & Wolf Roads will put an additional burden on the already heavy traffic that flows through this intersection every day. Please demand a lower density, lower elevation project for this location. Thank you, Michael Spade Cumberland Resident Exhibit A Page 9 of 18 Laura Fast From: Sent: To: Subject: Rhonda Popko Tuesday, October 20, 2020 2:03 PM Public Comments Golf Wolf apartment project Dear Aldermen, City Manager and Mayor, After watching the 3 hour meeting last night I am proud that you all asked lots of questions. We are worthy of THE BEST development on that property. Our community is worthy of respecting the community that lives here and those that will be directly affected by this development. Please VOTE NO on the variances and urge the developer to tone down the size and height of the project. THEN it will be an outstanding place in our city, one that will be a stellar place for many to call home. Thank you, Respectfully submitted by Rhonda & John Popko 4th ward Sent from my iPad Exhibit A Page 10 of 18 Laura Fast From: Sent: To: Subject: Susan Baushke Wednesday, October 21, 2020 10:30 AM Public Comments Comments on the FHWA Road Diet Summary for Busse Highway For over twenty years, we have lived in the impacted area along Busse Hwy proposed for the FHWA Road Diet initiative. We would live to receive a link to the virtual meeting on November 2 at 7PM, but are uncertain ifwe will be able to attend. Our comments and questions are provided below. We would like to receive answers to these from the planning team. Comments 1. Curb the Speeding. We are in favor of the Road Diet idea as a means oflimiting speeding down Busse Hwy. Speeding has been excessive on our street. 2. Bike Lane a positive. We are in favor of the idea of a bike lane. Many cyclists, ourselves included, use Busse Hwy to access the Des Plaines River Trail. The fact that a sidewalk does not continue through the commercial area of Busse Hwy near Miner has always bewildered us; it often feels dangerous to walk through that area (in light of excessive speeding occurring, per above), and due to poor lighting in the area. However, a bike lane should improve safety for cyclists and walkers. There are two areas of question or concern: 1. Special Circumstance Parking Dispensation. Pre-pandemic, when special circumstances permitted, we were able to receive special parking dispensation from the City to have guests park along the curb in the outside lane near our home. This is especially necessary for the holidays. We would call the City, and orange safety cones were delivered for our use. This practice needs to continue after the Diet is in place. If not, sales of the properties may be negatively impacted. For instance, there is a house for sale next door, and the first questions buyers always ask us as neighbors is: What can people park for holidays and events when there are more cars than your driveway will allow? We have no plans to sell at this time, but in the future, this will be a concern, and the policy needs to be determined now. I don't believe any of our neighbors has ever abused the special parking privilege. 2. How will the lane configuration impact the snow plowing on Busse Hwy? During our decades of residence here, snow plowing has always only occurred on the outside lanes, not the interior lanes. If the bike lane area is not plowed, we could be snowed in. Exhibit A Page 11 of 18 Also, the postal service refuses to deliver mail if the outside lane near the curb is not completely plowed. When salt is added to the snow, it is very difficult-to-impossible for us to shovel out those areas, and snowblowers are ineffective. If you need any clarification or further information from us to aid the plan, please feel free to contact me via ·email or phone below (in the evenings). Thank you. Susan Baushke 2045 Busse Hwy Des Plaines, IL 60016 2 Exhibit A Page 12 of 18 Laura Fast From: Sent: To: Subject: Hank Kola Thursday, October 22, 2020 11 :13 AM Public Comments Busse Hwy -Road Diet I am very much in favor of going forward with the "road diet" for Busse Hwy. The planned bike lanes are a great addition. Hank Kolak 1043 Apple Creek Lane Des Plaines, Illinois 60016 Exhibit A Page 13 of 18 Laura Fast From: Sent: To: Subject: Betty Monday, Octa Public Comments Cumberland Crossing We do not want a towering building in the residential area of our neighborhoods. Please vote No on the variance. Allowing affordable housing to seniors and younger people is a good thing. Please use moderation and listen to what the community wants. Sent from Yahoo Mail on Android 1 Exhibit A Page 14 of 18 Laura Fast From: Sent: To: Subject: Gary C Monday, October 26, 2020 6:07 PM Public Comments Cumberland Crossing Please rethink the development of Cumberland Crossing. The project is way out of scale with the neighborhood. Density of the project will exacerbate traffic issues in the neighborhood. It's not the right plan for the area. A development should compliment the neighbors, not alienate them. Sincerely, Gary Carmichael 525 Ambleside Road Des Plaines, IL 60016 1 Exhibit A Page 15 of 18 Laura Fast From: Sent: To: Subject: Jim Jones Monday, October 26, 2020 8:21 PM Public Comments Cumberland Crossing I support this project especially the component that has flood mitigation. Nice job. "The heart of man plans his way, but the Lord establishes his steps."m Proverbs 16:9 1 Exhibit A Page 16 of 18 Laura Fast From: Sent: To: Subject: Good afternoon, Chris Tozzi Tuesday, October 27, 2020 4:16 PM Public Comments Cumberland Crossing Thoughts We had some feedback regarding the proposed Cumberland Crossing plan at the old United Feather building at Golf & Wolf. My wife & I have lived in Des Plaines for almost two years, near the Des Plaines Manor park, and we are excited to see some renovations and improvements to that area! We love the idea of adding a fast-casual dining restaurant to the intersection. While we love our neighborhood, the only dining establishments within walking distance are Johnny's Place, Via Roma, and the wine bar inside Mariano's. It would be great to add some additional dining and drink options to the neighborhood! Outside of that, we feel that the proposed condo building does not bring any value to the city. It will devalue the homes in the immediate area, and add traffic to an already very busy section of Golf Road. The building is proposed at 449 units; assuming it is at maximum capacity with 1.5-2 people per unit, that is between 1-2% of the entire Des Plaines population crammed into an already congested area. Additionally, the city of Des Plaines desperately needs additional draws to bring people into the town. We already have so many apartment and condo buildings (which I'm assuming have vacancies), and frankly there is hardly any reason for anyone to come visit the metra areas in Cumberland or downtown Des Plaines, especially when we are flanked by some of the nicest downtown areas in the NW suburbs. I feel that this space would be so much better utilized with additional bars / restaurants / shopping and give people an actual reason to come to Des Plaines, rather than pop up another condo building for people to live and go spend their money elsewhere. Look at what Rosemont was able to do with their Entertainment District, and tum a desolate area near O'hare into a prime spot for people to go visit and spend money. Prior to moving to Des Plaines, I worked downtown and was looking for a single-bedroom apartment near the metra to live. I chose to live in downtown Palatine for 3 years, because it was close to the city and has several bars and restaurants to walk to. I find myself asking, if I were in that position again, why would I go live in Cumberland Crossing, and not down the road in downtown Mt. Prospect? Or if I did live in Cumberland crossing, where would I go hang out in Des Plaines, instead of taking the train to another neighboring suburb to go hang out in? Like I mentioned, we love the idea of renovating and adding to the Cumberland Metra area, we just feel that another condo building is not the right choice for the area. Thank you for reading, and we look forward to seeing more updates on the area. Best regards, Chris 1 Exhibit A Page 17 of 18 Laura Fast From: Sent: To: Subject: Lloyd Kusch_ Sunday, Nov- Public Comments Busse Hwy Road Diet and Bicycle Improvements Thank you for sending, to my residence, the information regarding the proposed Busse Hwy Road Diet and Bicycle improvements. I have reviewed the documents and have few comments. I have lived at this location for 30+ years and I am having trouble recalling any crashes regarding cross or turning traffic. Can you please provide accident data? There are no crosswalks on the Des Plaines section of Busse Hwy at this time. Should these also be considered? I believe that the proposed center turn lane and the proposed bicycle lane markings should continue as far a possible to the west. (not ending at Matchline Station 20 as shown in the Proposed Improvement Plan). It may be possible to blend the proposed changes into the intersection marking at Busse Hwy and Minor St and also increase bicycle and pedestrian safety. Thank you for consideration of my comments Lloyd Kusch 2027 Busse Hwy Exhibit A Page 18 of 18 FINANCE DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5300 desplaines.org Date: November 4, 2020 To: Michael G. Bartholomew, City Manager From: Dorothy Wisniewski, Assistant City Manager/Director of Finance Subject: Resolution R-193-20, November 16, 2020 Warrant Register Recommendation: I recommend that the City Council approve the November 16, 2020 Warrant Register Resolution R-193-20. Warrant Register……………………………$3,933,548.52 MEMORANDUM Estimated General Fund Balance Balance as of 09/30/2020: $27,019,139 Please use caution when evaluating this number as revenues fluctuate dramatically from month to month due to delays in receiving sales tax revenue from the State and 1st & 2nd installments of property tax revenue. Page 1 of 22 NEW BUSINESS #1A. CITY OF DES PLAINES RESOLUTION R-193-20 Be it resolved by the City Council of the City of Des Plaines that the following bills are due and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. November 16, 2020 Page 2 of 22 Line #Vendor Invoice Invoice Description Amount 1 4210 Personal Property Replacement Tax 4999 Des Plaines Public Library 3rd Qtr 2020 PPRT Allocation for 3rd Qtr 2020 23,247.00 23,247.00 2 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 441.22 441.22 3 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 42.41 4 6100 Publication of Notices 1069 Paddock Publications Inc 159973 Legal Notice - Busse Hwy Road Diet and Bike Imp 10/16/2020 113.40 155.81 597.03 5 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 42.41 6 7000 Office Supplies 1644 Warehouse Direct Inc 4794841-0 3 Cartons of Copy Paper 127.49 169.90 7 6009 Legal Fees - Admin Hearings/Prosecutions 1073 Bartel, Raymond 20-14 Legal Services 10/16-10/23/2020 1,440.00 1,440.00 8 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 317.73 9 6110 Printing Services 5109 Konica Minolta Premier Finance 5012302410 Copy Charges For City Copiers 10/26/2020-11/25/2020 873.00 10 7005 Printer Supplies 1820 Datasource Ink 20654 12 Toner Cartridges For Various City Printers 1,145.56 11 8010 Furniture & Fixtures 4392 Office Furniture Resources ORD0048553 Qty 4 - IT Staff Sit to Stand Desks 4,850.00 7,186.29 12 6000 Professional Services 3294 AVI Systems Inc 88704196 Video Feed to Room 101 10/20/2020-10/26/2020 6,587.00 13 6000 Professional Services 3294 AVI Systems Inc 88704198 Zoom Integration to Council Chambers AV System 10/20- 10/26/2020 7,004.00 14 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 59.22 Division: 240 - Media Services Division: 220 - Legal Total 220 - Legal Division: 230 - Information Technology Total 230 - Information Technology City Administration Division: 210 - City Manager Total 210 - City Manager Division: 120 - City Clerk Total 120 - City Clerk Total 10 - Elected Office Total 00 - Non Departmental Elected Office Division: 110 - Legislative Total 110 - Legislative City of Des Plaines Warrant Register 11/16/2020 Account Fund: 100 - General Fund Department: 00 - Non Departmental Page 3 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 15 7320 Equipment < $5,000 3294 AVI Systems Inc 88704196 Video Feed to Room 101 10/20/2020-10/26/2020 1,185.00 16 7320 Equipment < $5,000 3294 AVI Systems Inc 88704198 Zoom Integration to Council Chambers AV System 10/20- 10/26/2020 2,810.90 17 7500 Postage & Parcel 3294 AVI Systems Inc 88704196 Video Feed to Room 101 10/20/2020-10/26/2020 60.00 18 7500 Postage & Parcel 3294 AVI Systems Inc 88704198 Zoom Integration to Council Chambers AV System 10/20- 10/26/2020 76.00 19 8010 Furniture & Fixtures 1604 BOS Business Office Systems Inc 19314 Quick Stand Eco Desk for 1 Media Services Employee 525.00 18,307.12 20 5345 Post-Employment Testing 7133 Mid-West Truckers Association Inc 721683 2021 Random Drug & Alcohol Testing - PW - 10/14/2020 3,710.25 21 5560 Unemployment Claims 2243 Sedgwick CMS 400000044046 Unemployment Compensation Admin Srvcs 10/19/2020- 01/18/2021 550.00 22 6000 Professional Services 5812 GovHR USA LLC 2-10-20-321 Chief of Police Recruitment & Selection (2nd Pymt of 3) 10/28/20 7,478.99 23 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 58.92 24 6100 Publication of Notices 1485 ILCMA - IL City/County Management Assoc 2299 DPFD Job Ad 10/16-11/06/2020 50.00 11,848.16 25 6550 Subsidy - Senior Citizen Cab Service 4332 Horizon Dispatch Services Inc 2786 Subsidized Taxi Voucher Program- Jan- May 2020 0 M-12-11 24.00 24.00 38,975.47 26 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 99.62 27 6110 Printing Services 1665 Classic Graphic Ind Inc 86928 2K Laser AP Checks 10/02/2020 446.26 545.88 28 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 411.30 29 6110 Printing Services 1106 Chromatech Printing Inc 8832/25907 2,000 Business License Certificate Envelopes 10/13/2020 758.00 30 7000 Office Supplies 1644 Warehouse Direct Inc 4795735-0 Disinfectant Wipes, Packing Tape, Post It Notes, Legal Pads 21.51 Community Development Division: 410 - Building & Code Enforcement Total 20 - City Administration Department: 30 - Finance Total 30 - Finance Total 250 - Human Resources Division: 260 - Health & Human Services Total 260 - Health & Human Services Total 240 - Media Services Division: 250 - Human Resources Page 4 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 31 7550 Miscellaneous Expenses 1644 Warehouse Direct Inc 4795735-0 Disinfectant Wipes, Packing Tape, Post It Notes, Legal Pads 24.00 1,214.81 32 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 42.41 33 6110 Printing Services 1233 Press Tech Inc 47021 1 Box Business Cards 10/28/2020 20.00 34 7000 Office Supplies 1644 Warehouse Direct Inc 4795735-0 Disinfectant Wipes, Packing Tape, Post It Notes, Legal Pads 21.52 35 7550 Miscellaneous Expenses 1644 Warehouse Direct Inc 4795735-0 Disinfectant Wipes, Packing Tape, Post It Notes, Legal Pads 23.99 107.92 36 6601 Incentive - Business Assistance 8296 JRC Hardware Des Plaines Inc BAP - 10/27/20 Business Assistance Program - 1175 Lee St - R-86-20 95,068.43 37 6601 Incentive - Business Assistance 8294 Uncork, Unwind LLC BAP - 10/27/2020 Business Assistance Program - 1440 Miner St - R-12-20 46,993.91 142,062.34 143,385.07 38 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 101.52 39 6025 Administrative Services 7615 Sebis Direct Inc 30923 Utility Bill Rendering Serv - Bill Drop Dates 10/16 & 10/22/2020 179.73 40 6040 Waste Hauling & Debris Removal 8234 Kuusakoski US LLC A-7758 Electronics Recycling - 10/15/2020 1,486.28 41 6040 Waste Hauling & Debris Removal 8234 Kuusakoski US LLC A-7760 Electronics Recycling 10/16/2020 1,389.22 42 6300 R&M Software 6055 Axiom Human Resource Solutions Inc 0000034687 Kronos User Fee - September 2020 178.75 3,335.50 43 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 294.07 44 7000 Office Supplies 1644 Warehouse Direct Inc 4800504-0 2 Ctns of Paper, 3 Pkgs of Post-It Notes, 1 Doz Markers, Etc. 164.06 458.13 45 5335 Travel Expenses 2494 IL State Toll Highway Authority (IPASS) G123000001919 Tolls 07/01-09/30/2020 34.43 46 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 396.78 47 6040 Waste Hauling & Debris Removal 7691 Builders Asphalt LLC 70913 1.0 Loads Asphalt Disposal - 10/21/2020 50.00 Division: 510 - Engineering Total 510 - Engineering Division: 530 - Street Maintenance Total 40 - Community Development Public Works & Engineering Division: 100 - Administration Total 100 - Administration Total 420 - Planning & Zoning Division: 430 - Economic Development Total 430 - Economic Development Total 410 - Building & Code Enforcement Division: 420 - Planning & Zoning Page 5 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 48 6040 Waste Hauling & Debris Removal 7691 Builders Asphalt LLC 70998 8.0 Loads Asphalt Disposal - 10/22/2020 400.00 49 6040 Waste Hauling & Debris Removal 7691 Builders Asphalt LLC 71030 4.0 Loads Asphalt Disposal - 10/23/2020 200.00 50 6040 Waste Hauling & Debris Removal 8234 Kuusakoski US LLC A-7796 Battery Recycling - 10/15/2020 267.90 51 6170 Tree Maintenance 6555 Landscape Concepts Management Inc 183719 48 Parkway Tree Removals - 10/14/2020, R-168-19 24,412.25 52 6170 Tree Maintenance 6555 Landscape Concepts Management Inc 183874 52 Stump Removals & Restores - 10/24/2020, R-168-19 7,495.00 53 6195 Miscellaneous Contractual Services 7409 Aquamist Plumbing & Lawn Sprinkling Co Inc 105758 Irrigation System Winterization - NW Hwy - 10/12/2020 150.00 54 6325 R&M Street Lights 1044 H&H Electric Co 35650 Streetlight Repair - 1281 Oakton - 09/25/2020, R-78-19 166.86 55 7000 Office Supplies 1644 Warehouse Direct Inc 4801232-0 Legal Paper, Flags, Tape, Note Pads, & Thermal Pouches 52.19 56 7020 Supplies - Safety 1043 WW Grainger Inc 9690996724 Replacement Eyewash Bottles - PW 16.53 57 7030 Supplies - Tools & Hardware 1057 Menard Incorporated 66964 6 Bolt Snaps 25.74 58 7035 Supplies - Equipment R&M 6799 Kimco USA Inc 8725 Roller Repair Parts - Salt Dome Conveyor 1,501.33 59 7055 Supplies - Street R&M 7691 Builders Asphalt LLC 70432 4.19 Tons Asphalt - Restoration Evergreen/Laurel - 10/15/2020 180.17 60 7055 Supplies - Street R&M 7691 Builders Asphalt LLC 70532 0.51 Tons Asphalt - Potholes - 10/16/2020 21.93 61 7055 Supplies - Street R&M 7691 Builders Asphalt LLC 70699 0.52 Tons Asphalt - Potholes - 10/19/2020 22.36 62 7320 Equipment < $5,000 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 291.23 63 7500 Postage & Parcel 1566 UPS Store The 2020/3Q Delivery Service 08/06 & 09/04/2020 10.32 35,695.02 64 5335 Travel Expenses 2494 IL State Toll Highway Authority (IPASS) G123000001919 Tolls 07/01-09/30/2020 34.43 65 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 155.08 66 6145 Custodial Services 8073 Crystal Maintenance Services Corporation 27069 Additional Cleaning Service - Police Station - 10/01-10/30/2020 1,980.00 67 6145 Custodial Services 8073 Crystal Maintenance Services Corporation 27094 Cleaning Services - November 2020 5,442.98 68 6195 Miscellaneous Contractual Services 5017 United Rent A Fence 40418 Rental Extension 10/23/2020- 01/23/2021 450.45 69 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 4065075506 Mat Service PD 10/21/2020 120.79 70 6315 R&M Buildings & Structures 1025 Bedco Inc 96567 Troubleshoot to find Bad Venter Motor at Food Pantry 10/06/2020 546.60 Total 530 - Street Maintenance Division: 535 - Facilities & Grounds Maintenance Page 6 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 71 6315 R&M Buildings & Structures 1025 Bedco Inc 096565 3 Months of Air Filters & Belts for the Gun Range at PW 10/01/20 500.75 72 6315 R&M Buildings & Structures 1025 Bedco Inc 096571 2020 HVAC Maintenance Monthly Charge -Nov 2020 615.00 73 6315 R&M Buildings & Structures 1025 Bedco Inc 096571 2020 HVAC Maintenance Monthly Charge -Nov 2020 615.00 74 6315 R&M Buildings & Structures 1025 Bedco Inc 096576 2020 HVAC Maintenance-Motor Replacement PW 10/09/2020 0.10 75 6315 R&M Buildings & Structures 1025 Bedco Inc 096576 2020 HVAC Maintenance-Motor Replacement PW 10/09/2020 974.90 76 6315 R&M Buildings & Structures 1025 Bedco Inc 096580 Increase Outside Air Intake at City Hall & PD 10/07/2020 55.00 77 6315 R&M Buildings & Structures 1025 Bedco Inc 096580 Increase Outside Air Intake at City Hall & PD 10/07/2020 55.00 78 6315 R&M Buildings & Structures 1025 Bedco Inc 096589 Preventative Maintenance - Gun Range - 10/14/2020, R-167-19 110.00 79 6315 R&M Buildings & Structures 1141 Copenhaver Construction Inc 1 Driveway Apron - Fire Station #63 - 09/21-10/02/2020, R-152-20 35,381.40 80 6315 R&M Buildings & Structures 1141 Copenhaver Construction Inc 2 Concrete Repairs - Food Pantry - 09/21-10/02/2020, R-152-20 26,973.65 81 7020 Supplies - Safety 1043 WW Grainger Inc 9690996724 Replacement Eyewash Bottles - PW 16.53 82 7025 Supplies - Custodial 1029 Cintas Corporation 4065075500 Custodial Supplies PW 251.41 83 7025 Supplies - Custodial 1029 Cintas Corporation 4065733908 Cleaners, Paper Towels, Air Freshener, Soap, Mat, Etc - PW 142.15 84 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 1051134 Locks for Unused Lockers at PW 81.24 85 7045 Supplies - Building R&M 2028 Northwest Electrical Supply 17480101 Compressor Shut Off Switch Supplies Public Works 138.98 86 7045 Supplies - Building R&M 1057 Menard Incorporated 67023 Bulbs for Fire Station 61 65.00 87 7045 Supplies - Building R&M 1057 Menard Incorporated 67138 Bulbs for City Hall 69.96 88 7045 Supplies - Building R&M 2313 City Electric Supply Company (CES) DEP/048206 Wire to Run Shut-Off Switch 70.24 89 7140 Electricity 1033 ComEd 0459113083- 10/20 Electricity Service 09/11- 10/12/2020 7,275.86 90 7140 Electricity 1033 ComEd 2607132134- 10/20 Electricity Service 09/01- 10/01/2020 134.99 91 7140 Electricity 1033 ComEd 2685017085- 10/20 Electricity Service 09/02- 10/02/2020 187.25 92 7140 Electricity 1033 ComEd 4974507003- 10/20 Electricity Service 09/02- 10/02/2020 291.78 93 7140 Electricity 1033 ComEd 5054142081- 09/30 Electricity Service 08/31- 09/30/2020 184.15 94 7140 Electricity 1033 ComEd 5222730006- 09/30 Electricity Service 08/31- 09/30/2020 87.67 95 7140 Electricity 1033 ComEd 5310652035- 10/20 Electricity Service 09/02- 10/02/2020 25.21 96 7140 Electricity 1033 ComEd 5310653096- 10/20 Electricity Service 09/02- 10/02/2020 25.21 Page 7 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 97 7140 Electricity 1033 ComEd 5310654039- 10/20 Electricity Service 09/02- 10/02/2020 164.50 98 7140 Electricity 1033 ComEd 5310655063- 10/20 Electricity Service 09/02- 10/02/2020 386.22 83,609.48 99 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 94.58 100 6135 Rentals 1029 Cintas Corporation 4064987477 Mechanics Uniform Rental 10/21/2020 153.57 101 6305 R&M Equipment 6598 Cummins Inc F2-95474 PM & Load Bank Test - Police Generator 6101 - 10/26/2020 587.38 102 6310 R&M Vehicles 1674 Spring-Align of Palatine, Inc 116370 Rear Spring Replacement - PW 5079 - 10/16/2020 1,822.27 103 6310 R&M Vehicles 1278 Dave & Jim's Auto Body Inc 20762 Front End Alignment - PW 5047 - 10/08/2020 80.00 104 6310 R&M Vehicles 1278 Dave & Jim's Auto Body Inc 20780 Wheel Alignment 10/19/2020 - PD 6918 130.00 105 6310 R&M Vehicles 1675 Universal Hydraulic Services & Sales Inc 43310 Hydraulic Cylinder Repair 10/07/2020 - FD 7802 1,050.00 106 7020 Supplies - Safety 1043 WW Grainger Inc 9690996724 Replacement Eyewash Bottles - PW 16.53 107 7030 Supplies - Tools & Hardware 2137 McMaster-Carr Supply Company 47551091 Reamers - PW 5033 120.71 108 7035 Supplies - Equipment R&M 1078 Acme Truck Brake & Supply Co 01_142925 Wheel Seal/Trailer Brake Magnet Kit - PW 5040 90.28 109 7035 Supplies - Equipment R&M 1078 Acme Truck Brake & Supply Co 01_142959 Trailer Brake Magnet Kits - PW 5040 52.56 110 7035 Supplies - Equipment R&M 2313 City Electric Supply Company (CES) DEP/048260 Cord for Welder 113.93 111 7035 Supplies - Equipment R&M 1564 EJ Equipment Inc P25909 Wheel Studs and Nuts - PW 5097 349.22 112 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 01-143821 Brake Rotors, Seal, Caps & Gaskets - Fire 7702 485.16 113 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 01_138485 Door Latches and Grommets - Water Stock 30.76 114 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 01_138754 3 Steel Light Boxes & Round Housing - PW 5079, PW 5047, PW Stock 153.52 115 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 01_142402 Brake Rotors, Seals, & Hub Caps - Fire 7703 479.96 116 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 01_142575 Gaskets/Grommets/Hose/Clamps - FD 7703 351.18 117 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 01_142903 Tail Light - PW 5074 38.12 118 7040 Supplies - Vehicle R&M 1674 Spring-Align of Palatine, Inc 116442 Paint - Stock 104.96 119 7040 Supplies - Vehicle R&M 4280 Rush Truck Centers of Illinois Inc 3021158757 ABS Sensor - PW 5045 115.00 120 7040 Supplies - Vehicle R&M 5573 Henderson Products Inc 321819 Plastic Tarp Axles - PW 5091 52.75 Division: 540 - Vehicle Maintenance Total 535 - Facilities & Grounds Maintenance Page 8 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 121 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-776823 Antifreeze, Brake Chamber, & Air Filter - PW Stock 224.65 122 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-777276 Battery Tender and Air Hose Fittings - Stock 108.95 123 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-777515 Air Filter & Cabin Filter - Fire 7703 52.67 124 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-777823 Air Filter - PW 5061 6.15 125 7040 Supplies - Vehicle R&M 1739 Morton Grove Automotive Inc 59902 Starter - Fire 7802 245.00 126 7040 Supplies - Vehicle R&M 4328 Batteries Plus Bulbs (#490) P32173959 4 Batteries - Eng 2036, PW 5044, PW 5076, PW 8022 291.39 127 7040 Supplies - Vehicle R&M 5035 Northwest Trucks Inc X101013849:01 CAC Hose & 6 Fuel Filters - Fire 7707 & PW Stock 45.13 128 7040 Supplies - Vehicle R&M 5035 Northwest Trucks Inc X101013849:01 CAC Hose & 6 Fuel Filters - Fire 7707 & PW Stock 230.10 129 7120 Gasoline 5415 Gas Depot Inc 84916 6,001 Gals Unleaded Gasoline - 10/21/2020, R-26-20 8,217.32 130 7130 Diesel 5415 Gas Depot Inc 84917 2,000 Gals Bio Diesel Fuel - 10/21/2020, R-26-20 2,863.50 131 7320 Equipment < $5,000 1062 NAPA of Des Plaines 5741-777362 Air Regulator Filter - Shop Equipment 80.81 18,838.11 141,936.24 132 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 209.25 209.25 133 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 1,807.67 1,807.67 134 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 1,007.38 135 6195 Miscellaneous Contractual Services 4683 County Court Reporters Inc 128383 Court Reporter Services 10/5/2020 1,229.10 136 6195 Miscellaneous Contractual Services 4683 County Court Reporters Inc 128385 Court Reporter Services 10/6/2020 896.10 3,132.58 137 5325 Training 1261 Northeast Multiregional Training 276443 Annual Use of Force In-House Training 10/14/2020 Dept-Wide 508.00 Division: 630 - Support Services Total 610 - Uniformed Patrol Division: 620 - Criminal Investigation Total 620 - Criminal Investigation Police Department Division: 100 - Administration Total 100 - Administration Division: 610 - Uniformed Patrol Total 540 - Vehicle Maintenance Total 50 - Public Works & Engineering Page 9 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 138 5325 Training 1261 Northeast Multiregional Training 276878 Annual Use of Force In-House Training 10/20/2020 Dept-Wide 508.00 139 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 472.37 140 6110 Printing Services 1142 Copyset Printing Company 58654 Arrest Jackets 2 Sided (Patrol) 10/19/2020 525.00 141 6185 Animal Control 2950 When Nature Calls 3049-20 Nuisance Animal Control 2020 (Year 2 of 3) Sept 2020 3,213.00 142 6305 R&M Equipment 1822 Kustom Signals 577917 Parts and Repair-Radar Unit 9/29/2020 (Squad #56) 226.05 143 6310 R&M Vehicles 1036 Des Plaines Car Wash Aug 2020 Police 24 Squad Washes Aug 2020 144.00 144 6310 R&M Vehicles 1036 Des Plaines Car Wash Sept 2020 Police 15 Squad Washes Sept 2020 90.00 145 6345 R&M Police Range 3882 Best Technology Systems Inc BTL-20008-10 2020 Service Agreement for Range Cleaning and Maintenance Sept. 690.00 146 7000 Office Supplies 1644 Warehouse Direct Inc 4795231-0 Paper Plates, Batteries, Folders, Copy Paper, Desk Calendar 95.08 147 7000 Office Supplies 1644 Warehouse Direct Inc 4799799-0 DVD/CD Envelopes (6 Boxes), Copy Paper (1 Ream) 116.03 148 7000 Office Supplies 1644 Warehouse Direct Inc 4803614-0 Shelf Label Holders (2), Binder Clips (1), Hanging Folders (1) 26.40 149 7015 Supplies - Police Range 1244 Ray O'Herron Company Inc 3046649 2020 Departmental Ammunition Various Calibers 8,634.00 150 7015 Supplies - Police Range 5197 Kieslers Police Supply Inc IN149134 2020 Departmental Ammunition Various Caliber 5 Cases 1,075.20 151 7200 Other Supplies 1644 Warehouse Direct Inc 4795231-0 Paper Plates, Batteries, Folders, Copy Paper, Desk Calendar 22.60 152 7300 Uniforms 5705 Artistic Engraving 15831 Retirement Badge, Wallet and Mount (1 Sgt, 1 Records Supv) 363.80 153 7300 Uniforms 1489 JG Uniforms Inc 77902 4 Sergeant Chevrons 26.00 154 7300 Uniforms 1489 JG Uniforms Inc 77904 4 Sergeant Chevrons 26.00 155 7320 Equipment < $5,000 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 291.23 156 7500 Postage & Parcel 1566 UPS Store The 2020/3Q Delivery Service 08/06 & 09/04/2020 17.13 17,069.89 22,219.39 157 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 120.83 120.83 158 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 230.65 159 6195 Miscellaneous Contractual Services 1077 Shred-It USA LLC 8180660812 On-Site Shredding-Sta 61 09/18/2020 74.35 305.00Total 100 - Administration Department: 65 - Emergency Management Agency Total 65 - Emergency Management Agency Fire Department Division: 100 - Administration Total 630 - Support Services Total 60 - Police Department Page 10 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 160 5325 Training 2419 FireCompanies.com 18-103376 Yearly Domain Name Registration 10/01/2020-09/31/2021 20.00 161 6000 Professional Services 8192 Rebound 1580 Consulting-Orthopedic Patient Navigator Contract-Nov 2020 823.35 162 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 789.03 163 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 720.24 164 6035 Dispatch Services 5067 Regional Emergency Dispatch Center 164-20-11B R-141-13 Monthly Dispatch Service November 2020 59,778.00 165 6305 R&M Equipment 2240 United Radio Communications 102032560-1 Repairs to Radio on E61 09/14/2020 253.75 166 7025 Supplies - Custodial 8019 Ferguson Facilities 0205296-2 5 Golden Star Starline Cotton Cut End 20.80 167 7035 Supplies - Equipment R&M 1747 Murphy's Contractors Equipment Inc 211146 2 Belts for K970 Saws 39.54 168 7500 Postage & Parcel 1566 UPS Store The 2020 / 3Q-Fire UPS Charges 08/25/2020 11.98 169 7550 Miscellaneous Expenses 3610 Emergency Medical Products Inc 2208873 12 Cases Nitrile Gloves 1,994.80 64,451.49 170 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 126.71 126.71 64,883.20 435,910.11 171 6145 Custodial Services 8073 Crystal Maintenance Services Corporation 27094 Cleaning Services - November 2020 2,207.03 172 6150 City Maintenance 5399 Beary Landscape Management 175839 Valve/Head Repair, Clock Replace, Sys Insp-09/23/2020, R-15-20 3,775.00 173 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 4065075464 Metra Station Mat Service 10/21/2020 35.00 174 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 4065733933 Metra Station Mat Service 10/28/2020 35.00 175 6195 Miscellaneous Contractual Services 1931 Oui Oui Enterprises LLC 69862 Portable Restroom at Theatre 08/14-09/13/2020 95.00 176 6195 Miscellaneous Contractual Services 1217 Superior Road Striping 754520 Pavement Markings Refresh - Prairie Ave - 10/15/2020, R-88-20 4,268.70 177 6315 R&M Buildings & Structures 5972 Cobra Concrete Cutting Services Co 17179 Core Drilling at Theatre 09/30/2020 600.00 178 6315 R&M Buildings & Structures 8099 Hillstone Structural Services Inc 21-001-006 Structural Steel - Theater - 9/28- 10/14/2020, R-55-20 37,730.00 179 6315 R&M Buildings & Structures 8099 Hillstone Structural Services Inc 21-001-007 Structural Steel Purchase & Install- Theater-10/26/2020, R-55- 20 30,000.00 Total 100 - General Fund Fund: 201 - TIF #1 Downtown Fund Division: 720 - Fire Prevention Total 720 - Fire Prevention Total 70 - Fire Department Division: 710 - Emergency Services Total 710 - Emergency Services Page 11 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 180 6315 R&M Buildings & Structures 7146 JOS Services Inc 3286 Plumbing Labor at 1486 Miner St 08/07/2020 2,000.00 181 6315 R&M Buildings & Structures 7146 JOS Services Inc 3287 Plumbing Labor at Theatre 08/13/2020 2,000.00 182 6315 R&M Buildings & Structures 7146 JOS Services Inc 3319 Plumbing Labor at Theatre-Men's Bathroom 10/23/202 1,000.00 183 6315 R&M Buildings & Structures 8224 All-Tech Decorating Company 37903 Auditorium Painting - Theater - 10/05-10/30/2020, R-139-20 33,455.00 184 6315 R&M Buildings & Structures 8224 All-Tech Decorating Company 37903A Theatre Auditorium Partition Painting 10/19/2020 9,710.00 185 6315 R&M Buildings & Structures 8224 All-Tech Decorating Company 37948 Painting Exit Corridors at Theatre 10/23/2020 2,000.00 186 6315 R&M Buildings & Structures 7802 Western Specialty Contractors 81993 Parking Deck Repairs - Pay App #2 - 09/28-10/24/2020, R-145-20 44,362.80 187 6315 R&M Buildings & Structures 7717 Oak Brook Mechanical Services Inc 992506 Auditorium Ductwork Extensions at Theatre 10/21/2020 1,815.00 188 6315 R&M Buildings & Structures 8049 Cross Points Sales Inc P 77614 Des Plaines Theatre Fire Alarm Installation 10/22/2020 16,930.00 189 6325 R&M Street Lights 1044 H&H Electric Co 35649 Streetlight Repair - 1516 Miner - 09/23/2020, R-78-19 188.39 190 7045 Supplies - Building R&M 2028 Northwest Electrical Supply 17479747 PVC Conduit for Theatre 107.40 191 7045 Supplies - Building R&M 1709 Ziebell Water Service Products Inc 251678-000 Link Seal for Drainage Improvements - Theater 171.00 192 7045 Supplies - Building R&M 1709 Ziebell Water Service Products Inc 251768-000 PVC Fittings for Drainage Improvements - Theater 179.23 193 7045 Supplies - Building R&M 8283 Banner Plumbing Supply Company LLC 2669658 Plumbing Supplies Theatre 144.85 194 7045 Supplies - Building R&M 8283 Banner Plumbing Supply Company LLC 2670595 Carrier Drain Couplings for Theatre 184.99 195 7045 Supplies - Building R&M 1437 Des Plaines Material & Supply LLC 398506 PVC Pipe and Fittings for Theatre Drainage 378.03 196 7045 Supplies - Building R&M 1437 Des Plaines Material & Supply LLC 398514 PVC Coupling for Drainage Improvement 13.97 197 7045 Supplies - Building R&M 1437 Des Plaines Material & Supply LLC 398799 PVC Fittings for Theatre 193.05 198 7045 Supplies - Building R&M 1057 Menard Incorporated 67082 PVC Couplings and Lumber for Theatre 30.13 199 7045 Supplies - Building R&M 1057 Menard Incorporated 67155 PVC Primer/Cement/Coupler 10.01 200 7045 Supplies - Building R&M 1072 Prairie Material 889781591 Concrete for Theatre 1,060.00 201 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 9020689 PVC Conduit Theatre 48.19 202 7045 Supplies - Building R&M 1550 Addison Building Material Co 939281 PVC Conduit for Theatre 184.28 203 7045 Supplies - Building R&M 2313 City Electric Supply Company (CES) DEP/048169 PVC Conduit for Phone/Cable to Theatre 121.45 204 7045 Supplies - Building R&M 6992 Core & Main LP N093497 PVC Fittings for Theatre Drainage 1,467.00 205 7045 Supplies - Building R&M 6992 Core & Main LP N098281 PVC Fittings for Theatre Drainage 1,264.20 Page 12 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 206 7140 Electricity 1033 ComEd 0237106099- 10/20 Electricity Service 09/02- 10/02/2020 255.56 207 7140 Electricity 1033 ComEd 0392121005- 10/20 Electricity Service 09/02- 10/02/2020 145.81 208 7140 Electricity 1033 ComEd 0445091056- 10/20 Electricity Service 09/02- 10/02/2020 266.03 209 7140 Electricity 1033 ComEd 2901166089- 10/20 Electricity Service 09/02- 10/02/2020 630.56 210 7140 Electricity 1033 ComEd 5310657021- 10/20 Electricity Service 09/02- 10/02/2020 32.21 211 7140 Electricity 1033 ComEd 5310658082- 10/20 Electricity Service 09/02- 10/02/2020 28.05 212 7140 Electricity 1033 ComEd 6045062008- 10/20 Electricity Service 09/02- 10/02/2020 86.80 199,209.72 213 6330 R&M Traffic Signals 2032 Mount Prospect, Village of 2020-00550004 Wolf & Feehanville Traffic light & Maint 7/1-9/30/2020 667.57 214 6330 R&M Traffic Signals 1139 Cook County of Illinois 2020-3 Traffic Signal Maint - Potter 07/01- 09/30/2020 417.75 215 7140 Electricity 1033 ComEd 0193753007- 10/20 Electricity Service 09/11- 10/12/2020 74.85 216 7140 Electricity 1033 ComEd 0725000037- 10/20 Electricity Service 09/03- 10/05/2020 33.97 217 7140 Electricity 1033 ComEd 1273119011- 10/20 Electricity Service 09/03- 10/05/2020 2,435.69 218 7140 Electricity 1033 ComEd 1449127030- 10/20 Electricity Service 09/02- 10/02/2020 285.20 219 7140 Electricity 1033 ComEd 1521117181- 10/20 Electricity Service 09/02- 10/02/2020 294.95 220 7140 Electricity 1033 ComEd 2493112068- 10/20 Electricity Service 09/30- 10/02/2020 2.70 221 7140 Electricity 1033 ComEd 2644104014- 10/20 Electricity Service 09/01- 10/01/2020 219.24 222 7140 Electricity 1033 ComEd 2943015087- 10/20 Electricity Service 09/18- 10/19/2020 16,603.10 223 7140 Electricity 1033 ComEd 3471079047- 10/20 Electricity Service 09/02- 10/02/2020 35.03 21,070.05 224 6570 Subsidy - Residential Rehab 8143 Optima Construction & Abatement Inc HRP-67-10/26/20 Home Repair -B-19-MC-17-0009- EN 10/26/2020 20,899.00 225 6604 CDBG Care Act Program 1156 Wings Program Inc 09302030 Public Service Fin Assis -3/20- 6/30/20 - B-20-MW-17- CDBG-CV 1,209.45 22,108.45 226 6000 Professional Services 5778 Elite Appraisal Center LLC 0051421 HMPG - 1935 Big Bend Home Appraisal 10/21/2020 350.00 Fund: 250 - Grant Projects Fund Program: 2520 - Capital Grants Fund: 230 - Motor Fuel Tax Fund Total 230 - Motor Fuel Tax Fund Fund: 240 - CDBG Fund Total 240 - CDBG Fund Total 201 - TIF #1 Downtown Fund Page 13 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 227 6000 Professional Services 5778 Elite Appraisal Center LLC 0051558 HMPG- 329 Hawthorne Lane Home Appraisals 10/15/2020 350.00 228 6000 Professional Services 4001 Rick Hiton & Associates 09200096 Hazard Mitigation Prog 1935 Big Bend Home Appraisal 10/12/2020 350.00 229 6000 Professional Services 4001 Rick Hiton & Associates 10200018 HMPG - 329 Hawthorne Ln- Home Appraisal 10/12/2020 350.00 230 6000 Professional Services 1079 AECOM Technical Services Inc 200420803 62267-Consultant-River Rd Recon 08/29-9/25/2020 R-137-18 46,994.62 231 6000 Professional Services 1394 Gewalt Hamilton Associates Inc 5693.000-7 Construction Engr-Lee-Forest Signalization 08/31-09/27/2020 24,883.11 232 6005 Legal Fees 7723 Spadoro, Mark A 10178- Aug0LN0011 Legal Fees-Lee & Forest TL 1322 Lee 08/11-08/17/2020 551.00 233 6005 Legal Fees 7723 Spadoro, Mark A 10179- Aug0LN0017 Legal Fees-Lee & Forest TL 1181 Van Buren -8/13-08/21/2020 247.00 74,075.73 74,075.73 234 7300 Uniforms 1489 JG Uniforms Inc 77905 Uniforms- Ballistic Vest Cover- Sergeant 165.00 235 7300 Uniforms 1489 JG Uniforms Inc 77920 Uniforms- Alteration Ballistic Vest Cover- Sergeant 25.00 236 7300 Uniforms 1489 JG Uniforms Inc 77921 Uniforms-Ballistic Vest Cover- Officer 165.00 237 7300 Uniforms 1489 JG Uniforms Inc 77923 Uniforms- Ballistic Vest Cover- Sergeant 155.00 238 7320 Equipment < $5,000 1164 Uniform Den East Inc 70240 Stingerhawk Protective Eyewear for New TRT Officers (2) 195.35 705.35 705.35 239 6000 Professional Services 7564 Terra Consulting Group Ltd 0042867-IN Small Cell Review - 1600 E. Oakton St 10/16/2020 250.00 240 6000 Professional Services 7564 Terra Consulting Group Ltd 0042868-IN Small Cell Review-1990 Mannheim Rd 10/16/2020 250.00 241 6000 Professional Services 7564 Terra Consulting Group Ltd 0042869-IN Small Cell Review 1556 S. River Road 10/16/2020 250.00 242 6000 Professional Services 1079 AECOM Technical Services Inc 2000422069 Engr Svcs-Ballard Rd Water Main Relocation 08/15-09/11/2020 249.40 243 6000 Professional Services 1079 AECOM Technical Services Inc 200420803 62267-Consultant-River Rd Recon 08/29-9/25/2020 5,221.62 244 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 235.26 245 6165 Street Pavement Markings 1217 Superior Road Striping 754420 Pavement Markings Refresh - Var. Locations - 10/15/2020, R-88-20 12,709.11 Total 260 - Asset Seizure Fund Fund: 400 - Capital Projects Fund Total 250 - Grant Projects Fund Fund: 260 - Asset Seizure Fund Program: 2620 - DEA Total 2620 - DEA Total 2520 - Capital Grants Page 14 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 246 8100 Improvements 1086 Arrow Road Construction Company 2020-A-P3 R-125-20 2020 CIP Cont A St & ADA Improv 9/26-10/23/2020 634,024.04 653,189.43 247 6315 R&M Buildings & Structures 5982 Mr Duct Inc 00047695 Duct Cleaning - Food Pantry - 10/27/2020 885.00 248 6315 R&M Buildings & Structures 8049 Cross Points Sales Inc P 77581 Program Smoke Detectors at New Food Pantry 10/05/2020 358.00 249 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 1051080 Keys for Food Pantry 49.08 250 7045 Supplies - Building R&M 1043 WW Grainger Inc 9691376447 Bathroom Signs Food Pantry 25.84 1,317.92 251 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 78.42 78.42 252 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 642.76 253 6115 Licensing/Titles 8290 Ritthamel, Daniel Reimb 09/28/2020 CDL Reimbursement - Daniel Ritthamel - Exp 02/04/2023 30.00 254 6195 Miscellaneous Contractual Services 1467 HBK Water Meter Service Inc 200476 Meter Testing - 10/19/2020 331.00 255 6195 Miscellaneous Contractual Services 3781 Smith Ecological Systems Company 23030 CL2 Regulator Inspection & Repairs - 09/11/2020 7,505.45 256 6305 R&M Equipment 6598 Cummins Inc F2-95474 PM & Load Bank Test - Police Generator 6101 - 10/26/2020 700.90 257 7020 Supplies - Safety 1703 Prosafety Inc 2/873480 Steel Toe Hip Boots & 72 Pairs Gloves 240.75 258 7020 Supplies - Safety 1550 Addison Building Material Co 939546 Eye Wash Station - PW 60.29 259 7020 Supplies - Safety 1043 WW Grainger Inc 9690996724 Replacement Eyewash Bottles - PW 16.53 260 7030 Supplies - Tools & Hardware 1057 Menard Incorporated 66099 Tool Bag & 2 Blades 62.58 261 7035 Supplies - Equipment R&M 1520 Russo Power Equipment SPI10438965 Cap & O Rings - Water Stock 17.96 262 7040 Supplies - Vehicle R&M 6679 Olson's Ace Hardware 014233/3 Safety Bar - PW 9029 19.99 263 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-777209 Antifreeze - Water 9059 149.88 264 7070 Supplies - Water System Maintenance 1703 Prosafety Inc 2/873390 60 Cans Blue Locating Paint & 48 Cans Green Locating Paint 307.80 265 7070 Supplies - Water System Maintenance 1709 Ziebell Water Service Products Inc 251930-000 Valve Box Risers & Lids 165.00 Non Departmental Division: 510 - Engineering Total 510 - Engineering Division: 550 - Water Systems Fund: 430 - Facilities Replacement Fund Total 430 - Facilities Replacement Fund Fund: 500 - Water/Sewer Fund Total 400 - Capital Projects Fund Page 15 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 266 7070 Supplies - Water System Maintenance 1072 Prairie Material 889764931 1.5 Cu Yds Concrete - Sidewalk Repair - 10/15/2020 395.00 267 7070 Supplies - Water System Maintenance 6992 Core & Main LP N157317 144 Meters & Touchpads - 09/30/2020, R-4-20 37,694.00 268 7070 Supplies - Water System Maintenance 6992 Core & Main LP N179660 Valve, Curb Stops, & Saddles 1,945.00 269 7070 Supplies - Water System Maintenance 6992 Core & Main LP N197077 Ground Clamps & Rubber Washers 429.15 270 7070 Supplies - Water System Maintenance 6992 Core & Main LP N209263 6" Valve & Hymax Coupling 1,213.00 271 7070 Supplies - Water System Maintenance 6992 Core & Main LP N211811 6" Valve & Cut In Sleeve 1,213.00 272 7120 Gasoline 5415 Gas Depot Inc 84916 6,001 Gals Unleaded Gasoline - 10/21/2020, R-26-20 1,247.61 273 7130 Diesel 5415 Gas Depot Inc 84917 2,000 Gals Bio Diesel Fuel - 10/21/2020, R-26-20 285.75 274 7140 Electricity 1033 ComEd 0718079040- 10/20 Electricity Service 09/02- 10/02/2020 35.31 275 7140 Electricity 1033 ComEd 1602149012- 10/20 Electricity Service 09/01- 10/01/2020 44.67 276 7140 Electricity 1033 ComEd 2382141015- 10/20 Electricity Service 09/02- 10/02/2020 50.52 277 7140 Electricity 1033 ComEd 2902009038- 09/30 Electricity Service 08/31- 09/30/2020 44.65 278 7140 Electricity 1033 ComEd 3526170000- 09/30 Electricity Service 08/31- 09/30/2020 37.42 279 7140 Electricity 1033 ComEd 4436122006- 10/20 Electricity Service 09/11- 10/12/2020 4,981.67 280 7140 Electricity 1033 ComEd 5646761001- 09/30 Electricity Service 08/31- 09/30/2020 25.46 281 7140 Electricity 1033 ComEd 6152054027- 10/20 Electricity Service 09/01- 10/01/2020 4,237.10 282 7150 Water Treatment Chemicals 1082 Alexander Chemical Corporation 31300 7 CL2 Cylinders 1,067.63 65,197.83 283 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 255.92 284 6195 Miscellaneous Contractual Services 1647 RJN Group Inc 35460204 Manhole Inspections 10/22/2020 1,116.00 285 6305 R&M Equipment 6598 Cummins Inc F2-95474 PM & Load Bank Test - Police Generator 6101 - 10/26/2020 431.72 286 7020 Supplies - Safety 1437 Des Plaines Material & Supply LLC 396368 4 Rolls Caution Tape 37.56 287 7020 Supplies - Safety 1043 WW Grainger Inc 9690996724 Replacement Eyewash Bottles - PW 16.53 288 7035 Supplies - Equipment R&M 1564 EJ Equipment Inc P26002 Replacement Parts - Camera Transporter 516.10 Total 550 - Water Systems Division: 560 - Sewer Systems Page 16 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 289 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-776720 2 Mega Fuses - PW 8035 12.48 290 7040 Supplies - Vehicle R&M 1202 Standard Equipment Co P25383 Lever Gate Valve Assembly - PW 8020 660.05 291 7040 Supplies - Vehicle R&M 4328 Batteries Plus Bulbs (#490) P32173959 4 Batteries - Eng 2036, PW 5044, PW 5076, PW 8022 97.13 292 7075 Supplies - Sewer System Maintenance 1437 Des Plaines Material & Supply LLC 398961 Clean Out Plugs 19.73 293 7075 Supplies - Sewer System Maintenance 1057 Menard Incorporated 48798 Mortar Mix 234.64 294 7075 Supplies - Sewer System Maintenance 6992 Core & Main LP N074710 Rubber Check Valve - Fire Station #61 1,095.00 295 7120 Gasoline 5415 Gas Depot Inc 84916 6,001 Gals Unleaded Gasoline - 10/21/2020, R-26-20 612.72 296 7130 Diesel 5415 Gas Depot Inc 84917 2,000 Gals Bio Diesel Fuel - 10/21/2020, R-26-20 409.22 297 7140 Electricity 1033 ComEd 0096017042- 10/20 Electricity Service 09/02- 10/02/2020 679.22 298 7140 Electricity 1033 ComEd 0575134020- 09/30 Electricity Service 08/31- 09/30/2020 101.29 299 7140 Electricity 1033 ComEd 0640144010- 10/20 Electricity Service 09/02- 10/02/2020 43.77 300 7140 Electricity 1033 ComEd 0762050019- 10/20 Electricity Service 09/03- 10/05/2020 19.96 301 7140 Electricity 1033 ComEd 2038128006- 09/30 Electricity Service 08/31- 09/30/2020 44.24 302 7140 Electricity 1033 ComEd 2148094073- 10/20 Electricity Service 09/03- 10/05/2020 54.74 303 7140 Electricity 1033 ComEd 3461136053- 10/20 Electricity Service 09/01- 10/01/2020 30.01 304 7140 Electricity 1033 ComEd 3526009006- 10/20 Electricity Service 09/02- 10/02/2020 57.87 305 7140 Electricity 1033 ComEd 3657136067- 10/20 Electricity Service 09/02- 10/02/2020 78.45 306 7140 Electricity 1033 ComEd 4995025051- 10/20 Electricity Service 09/01- 10/01/2020 26.91 307 7140 Electricity 1033 ComEd 5060090016- 10/20 Electricity Service 09/03- 10/05/2020 88.79 308 7140 Electricity 1033 ComEd 5814097012- 10/20 Electricity Service 09/02- 10/02/2020 26.91 309 7140 Electricity 1033 ComEd 6331089024- 09/30 Electricity Service 08/31- 09/30/2020 174.05 310 7320 Equipment < $5,000 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 114.98 7,055.99 311 6000 Professional Services 2506 Trotter & Associates Inc 17544 Professional Services - UPS Maple - 08/31-09/30/2020 102.50 312 6000 Professional Services 2506 Trotter & Associates Inc 17545 Water System Study - 08/31- 09/30/2020, R-31-20 22,773.25 Division: 580 - CIP - Water/Sewer Total 560 - Sewer Systems Page 17 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 313 6000 Professional Services 2506 Trotter & Associates Inc 17546 Construction Admin - Algonquin LS - 08/31-09/30/2020, R-16-20 102.50 314 6000 Professional Services 2506 Trotter & Associates Inc 17547 TO #4 Topographic Survey - Maple St - 08/31-09/30/2020, R-16-20 6,402.00 315 6000 Professional Services 2506 Trotter & Associates Inc 17548 TO #3 Elec Modifications - Maple St - 08/01-09/30/2020, R-16-20 1,845.00 316 6000 Professional Services 1647 RJN Group Inc 35460203R Task Order #2 – Sewer System Evaluation 08/29-10/02/2020 R- 112-20 44,470.58 317 8100 Improvements 1281 Des Plaines Park District DPPark-101620 Prairie Lakes North Pond Sediment Removal 09/08- 10/25/2020 R-149-20 89,610.00 165,305.83 237,638.07 318 6015 Communication Services 1552 Verizon Wireless 9864875388 Communication Service 09/14- 10/13/2020 63.62 319 6025 Administrative Services 7615 Sebis Direct Inc 30923 Utility Bill Rendering Serv - Bill Drop Dates 10/16 & 10/22/2020 898.66 962.28 238,600.35 320 6320 R&M Parking Lots 2350 Anderson Elevator Co INV-33912-P8D0 Metro Square Elevator Phone Repair 10/15/2020 511.00 321 7060 Supplies - Parking Lots 2028 Northwest Electrical Supply 17476276 Receptacle Cover and Photocell Library Deck 16.71 322 7060 Supplies - Parking Lots 1057 Menard Incorporated 65976 Pump Sprayer for Cleaning Stairwells at Parking Decks 24.99 323 7140 Electricity 1033 ComEd 0354464001- 10/20 Electricity Service 09/02- 10/02/2020 1,340.03 324 7140 Electricity 1033 ComEd 2239082030- 10/20 Electricity Service 09/02- 10/02/2020 986.39 325 7140 Electricity 1033 ComEd 4722388001- 10/20 Electricity Service 09/02- 10/02/2020 19.37 326 7140 Electricity 1033 ComEd 4791127023- 10/20 Electricity Service 09/02- 10/02/2020 1,029.86 327 7140 Electricity 1033 ComEd 4974385007- 10/20 Electricity Service 09/08- 10/07/2020 23.44 328 7140 Electricity 1033 ComEd 5310303000- 10/20 Electricity Service 09/02- 10/02/2020 172.74 4,124.53 329 7140 Electricity 1033 ComEd 5310666002- 10/20 Electricity Service 09/02- 10/02/2020 786.92 786.92 Fund: 510 - City Owned Parking Fund Total 510 - City Owned Parking Fund Fund: 520 - Metra Leased Parking Fund Total 520 - Metra Leased Parking Fund Department: 30 - Finance Total 30 - Finance Total 500 - Water/Sewer Fund Total 580 - CIP - Water/Sewer Total 00 - Non Departmental Page 18 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account 330 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 2740273 051064 MICA Claim Deductible 02/18/2019 L002740273 58.50 331 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 3079167 051065 MICA Claim Deductible 06/26/2020 L003079167 1,000.00 332 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 3143972 051066 MICA Claim Deductible 08/14/2020 L003143972 1,000.00 333 5570 Self Insured P&L Expense 1113 Action Fence Contractors Inc 29927 Risk Repair Claim Backyard Fencing 09/15/2020 895.00 2,953.50 334 2235 Escrow - Mayors Initiatives 1050 Journal & Topics Newspapers 184438 10/14/2020 Restaurant Week Ad 500.00 335 2460 Refundable Bonds 8295 Syjuco, Regina Refund - 10/16 Bond Refund - 2020-00600266 - Permit Issued 7/30/20 5,000.00 336 2493 Escrow - CED Development 1050 Journal & Topics Newspapers 184415 Legal Notice for 11/10/20 PZB Meeting Published 10/14/20 164.45 337 2493 Escrow - CED Development 1050 Journal & Topics Newspapers 184453 Public Notice for 11/10/20 PZB Meeting Published 10/21/20 - Rev 155.79 5,820.24 1,659,872.30 Total 700 - Escrow Fund Grand Total Fund: 600 - Risk Management Fund Total 600 - Risk Management Fund Fund: 700 - Escrow Fund Page 19 of 22 Line #Vendor Invoice Invoice Description Amount 338 7110 Natural Gas 1064 Nicor 10/15/20 x507801 Natural Gas Service 09/14- 10/12/2020 122.03 339 7110 Natural Gas 1064 Nicor 10/16/20 x318161 Natural Gas Service 09/15- 10/15/2020 122.15 244.18 340 6195 Miscellaneous Contractual Services 7631 T-Mobile USA Inc 965199112-Oct 20 Vehicle Positioning System 09/21-10/20/2020 252.00 252.00 252.00 341 6015 Communication Services 1032 Comcast 10/18/2020 x6724 Internet/Cable Service Nov 2020 81.40 81.40 81.40 342 6015 Communication Services 1032 Comcast 10/11/2020 x1141 Internet/Cable Service 10/18- 11/17/2020 434.62 343 6015 Communication Services 1032 Comcast 10/20/20 x6732 Internet/Cable Service Nov 2020 68.53 344 6015 Communication Services 1032 Comcast 10/21/20 x0683 Internet/Cable Service 10/25- 11/24/2020 298.30 345 6015 Communication Services 1533 Wide Open West LLC 11526044Oct202 0A Internet/Cable Service x6044 10/21-11/20/2020 661.37 346 6015 Communication Services 1533 Wide Open West LLC 11526044Oct202 0B Internet/Cable Service x1245 10/21-11/20/2020 1,575.92 347 6015 Communication Services 1533 Wide Open West LLC 11526044Oct202 0C Internet/Cable Service x1246 10/21-11/20/2020 1,139.50 4,178.24 4,755.82 348 7110 Natural Gas 1064 Nicor 10/13/20 x550488 Natural Gas Service 09/12- 10/11/2020 38.93 349 7110 Natural Gas 1064 Nicor 10/13/20 x603131 Natural Gas Service 09/12- 10/11/2020 38.93 77.86Total 201 - TIF #1 Downtown Fund Total 90 - Overhead Total 100 - General Fund Fund: 201 - TIF #1 Downtown Fund Total 610 - Uniformed Patrol Total 60 - Police Department Department: 90 - Overhead Total 50 - Public Works & Engineering Police Department Division: 610 - Uniformed Patrol Division: 535 - Facilities & Grounds Maintenance Total 535 - Facilities & Grounds Maintenance Division: 540 - Vehicle Maintenance Total 540 - Vehicle Maintenance City of Des Plaines Warrant Register 11/16/2020 Account Fund: 100 - General Fund Public Works & Engineering Manual Payments Page 20 of 22 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 11/16/2020 Account Manual Payments 350 8030 Land 1139 Cook County of Illinois 0M70009 1507 Rand Rd-Simple Title & Temp Easement-Proj 14- 00221-00-BT R-140-19 70,000.00 70,000.00 70,000.00 351 6115 Licensing/Titles 8293 Mill Creek WB LLC LRC-2020-526 Permit Fee-Wetland/Rand Rd Sidepath-Central Rd-Elk Blvd Project 1,000.00 1,000.00 352 6015 Communication Services 1533 Wide Open West LLC 11526044Oct202 0D Internet/Cable Service x0573 10/21-11/20/2020 420.00 420.00 420.00 76,253.68Grand Total Fund: 250 - Grant Projects Fund Program: 2520 - Capital Grants Total 2520 - Capital Grants Total 250 - Grant Projects Fund Fund: 500 - Water/Sewer Fund Division: 550 - Water Systems Total 550 - Water Systems Total 500 - Water/Sewer Fund Fund: 400 - Capital Projects Fund Total 400 - Capital Projects Fund Page 21 of 22 Amount Transfer Date Automated Accounts Payable 1,659,872.30$ **11/16/2020 Manual Checks 76,253.68$ **10/30/2020 Payroll 1,365,048.50$ 11/6/2020 -$ Electronic Transfer Activity: JPMorgan Chase Credit Card -$ Chicago Water Bill ACH -$ Postage Meter Direct Debits -$ Utility Billing Refunds 1,304.83$ 10/22/2020 Debt Interest Payment -$ IMRF Payments 137,430.02$ 11/6/2020 Employee Medical Trust 693,639.19$ 11/2/2020 Total Cash Disbursements:3,933,548.52$ * Multiple transfers processed on and/or before date shown ** See attached report Adopted by the City Council of Des Plaines This Sixteenth Day of November 2020 Ayes ______ Nays _______ Absent _______ Jennifer L. Tsalapatanis, City Clerk Matthew J. Bogusz, Mayor City of Des Plaines Warrant Register 11/16/2020 Summary RHS Payout Page 22 of 22 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: November 5, 2020 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Michael McMahon, Community and Economic Development Director Subject: Class 6b Request – Chicago Industrial Portfolio Owner LLC, 1794 S. Winthrop Dr. (5th Ward) Issue: The current property owner of 1794 S. Winthrop Drive, has filed a Class 6b Property Tax Incentive Application, which requests a new Class 6b property tax incentive, based on abandoned property with special circumstances and substantial rehabilitation. Analysis: Chicago Industrial Portfolio Owner LLC, owner of the 104,610 square foot building, which is situated on a 4.7-acre property, has a potential end user willing to occupy the entire building contingent on obtaining a Cook County Class 6b Property Tax Abatement. The new proposed tenant is Kranze Technology Solutions, Inc. (KTS). The previous proposed tenant, ERC Midwest, received City Council approval for a 6b property tax incentive in March 2020. For business reasons, ERC Midwest canceled the lease agreement and withdrew plans to locate to this site. KTS provides contract support services, design, development, and manufacturing/assembly of Digital Interoperability equipment for the US Armed Forces. KTS’s primary customers have been the United States Marine Core (USMC) and Special Operations Command (SOCOM), to which they provide a range of services from test and evaluation of Infrared Countermeasure Systems to design and development of encrypted aviation networking solutions. KTS designs and develops all software for these devices on site. KTS plans to utilize the Subject Property primarily for design, assembly and distribution of airborne networking equipment. All sub-assemblies are procured from vendors, including machined parts, various circuit cards, connectors, and cables. Once these components are received, they are assembled into the final components and go through a series of tests. KTS is a certified woman owned small business that has been in operation since 2008. KTS currently leases a roughly 45,000 square foot industrial building located at 742 Pinecrest Drive in Prospect Heights. The company currently employs 91 full time and 1 part time employee in Cook County. KTS plans to transfer all 92 employees, and look to hire a number of additional employees over the course of the 6b. This building was last occupied by Metsovo Banking Company in 2016, and has been vacant since due to the unique size and ceiling height of the building. Since 2019, the Applicant has invested almost $1,000,000 in repairs and upgrades to the facility to make it suitable for an industrial user. The Applicant is still in the process Page 1 of 29 NEW BUSINESS #2A. of receiving bids, but plans on investing approximately $2,963,400 on tenant improvements, including a partial demo and rebuild 20,000 square feet of office, full AC to the warehouse, demising walls and distribute electrical, warehouse lighting, fill eight docks and deliver all mechanicals in working order. As part of the existing and proposed level of investment, the tax scenarios below show how the Class 6b would apply to the subject property. Assessment of Annual Property Taxes Tax Impact Scenarios: 1. With $2,963,400 of property improvements and a Class 6b: $276,864 2. With $2,963,400 of property improvements and without a Class 6b: $692,159 3. Without improvements,100% vacant, and without a Class 6b: $177,167 Therefore, should the Class 6b be approved, the subject property would generate approximately $1,611,655 additional real estate taxes over the life of the Class 6b Tax Incentive. Cook County Class 6b Property Tax Incentives are eligible for 12-year property tax abatement which will lower the assessed value on the eligible portions of the property to a 10% assessment. In the 11th year of the incentive, the property will be assessed at 15%, the 12th year, 20% and then at the end of the incentive, the assessment will go back up to 25% of market valuation. Recommendation: I recommend that the City Council approve Resolution R-194-20 supporting and consenting to a Class 6b for 1794 S. Winthrop Drive under abandoned property with special circumstances and substantial rehabilitation. Attachments: Attachment 1: Class 6b Application Attachment 2: Estimated 12-Year Tax Projections Attachment 3: Location Map Attachment 4: Floor and Site Plan Attachment 5: Site Context Photos Resolution R-194-20 Exhibit A: Legal Description Page 2 of 29 A t t a c h m e n t 1 P a g e 3 o f 2 9 A t t a c h m e n t 1 P a g e 4 o f 2 9 CLASS 6B ELIGIBILITY APPLICATION Carefully review the Class 6B Eligibility Bulletin before completing this Application. For assistance, please contact the Assessor’s Office, Development Incentives Department (312) 603 -7529. This application, a filing fee of $500.00, and supporting documentation (except drawings and surveys) must be filed as follows: This application must be filed PRIOR TO the commencement of New Construction or PRIOR TO the commencement of Substantial Rehabilitation Activities or PRIOR TO the commencement of Reoccupation of Abandoned Property. Applicant Information Name: ____________________________________ Telephone: ( ______) __________________ Address: _________________________________________________________________________ City: ________________________________ State: ______ Zip Code: _________________ Contact Person (if different than the Applicant) Name: ____________________________________ Telephone: ( ______ ) _________________ Address: _________________________________________________________________________ City: ________________________________ State: ______ Zip Code: _________________ Email: ___________________________________________________________________________ Property Description (per PIN) If you are applying for more than three different PINs, please submit the additional PIN information in an attachment. Street Address: (1)_____________________________________________________________ Permanent Real Estate Index Number: _________________________________ (2)_____________________________________________________________ Permanent Real Estate Index Number: _________________________________ (3)_____________________________________________________________ Permanent Real Estate Index Number: _________________________________ City: ________________________________ State: ______ Zip Code: _________________ Township: ____________________________ Existing Class: ____________________________ Attach legal description, site dimensions and square footage and building dimensions and square footage. Chicago Industrial Portfolio Owner, LLC 200 West Street, 3rd Floor New York NY 10282 1794 Winthrop Drive 09-30-101-027-0000 Des Plaines IL 600018 Maine 5-93 Dirk Degenaars 200 West Street, 3rd Floor New York NY 10282 dirk.degenaars@gs.com 212 357-6819 212 357-6819 Attachment 1 Page 5 of 29 Identification of Person Having an Interest in the Property Attach a complete list of all owners, developers, occupants and other interested parties (including all beneficial owners of a land trust) identified by names and addresses, and the nature and extent of their interest. Industrial Use Attach a detail description of the precise nature and extent of the intended use of the subject property, specifying in the case of the multiple uses the relative percentages of each use. Include copies of materials, which explain the occupant’s business, including corporate letterhead, brochures, advertising material, leases, photographs, etc. Nature of Development Indicate nature of proposed development by checking the appropriate space: [ ] New Construction (Read and Complete Section A) [ ] Substantial Rehabilitation (Read and Complete Section A) Incentive only applied to the market value attributable to the rehabilitation [ ] Occupation of Abandoned Property - No Special Circumstance (Read and Complete Section B) [ ] Occupation of Abandoned Property - With Special Circumstance (Read and Complete Section C) [ ] Occupation of Abandoned Property - (TEERM Supplemental Application) (Read and Complete Section C) SECTION A (NEW CONSTRUCTION/SUBSTANTIAL REHABILITATION) If the proposed development consists of New Construction or Substantial Rehabilitation, provide the following information: Estimated date of construction commencement (excluding demolition, if any): ___________________________ Estimated date of construction completion: _____________________________ Attach copies of the following: 1.Specific description of the proposed New Construction or Substantial Rehabilitation 2.Current Plat of Survey for subject property 3.1st floor plan or schematic drawings 4.Building permits, wrecking permits and occupancy permits (including date of issuance) 5.Complete description of the cost and extent of the Substantial Rehabilitation or New Construction (including such items as contracts, itemized statements of all direct and indirect costs, contractor’s affidavits, etc) ASAP ASAP Attachment 1 Page 6 of 29 SECTION B (ABANDONED PROPERTY WITH NO SPECIAL CIRCUMSTANCE) If the proposed development consists of the reoccupation of abandoned property, purchased for value, complete (1) and (2) below: 1.Was the subject property vacant and unused for at least 24 continuous months prior to the purchase for value? [ ] YES [ ] NO When and by whom was the subject property last occupied prior to the purchase for value? ______________________________________________________________________________ ______________________________________________________________________________ Attach copies of the following documents: (a)Sworn statements from person having personal knowledge attesting to the fact and the duration of vacancy and abandonment (b)Information (such as statements of utility companies) which demonstrate that the property was vacant and unused and indicate duration of such vacancy 2.Application must be made to the Assessor prior to occupation: Estimated date of reoccupation: _________________________ Date of Purchase: _________________________ Name of purchaser: _________________________ Name of seller: _________________________ Relationship of purchaser to seller: _________________________ Attach copies of the following documents: (a)Sale Contract (b)Closing Statement (c)Recorded Deed (d)Assignment of Beneficial Interest (e)Real Estate Transfer Declaration Attachment 1 Page 7 of 29 SECTION C (SPECIAL CIRCUMSTANCES) If the applicant is seeking special circumstances to establish that the property was abandoned for purposes of the Incentive where there was a purchase for value, but the period of abandonment prior to purchase was less than 24 months, complete section (1). If the applicant is seeking special circumstances to establish that the property was abandoned for purposes of the Incentive where there was no purchase for value, but the period of abandonment prior to the application 24 continuous months or greater, complete section (2). If the applicant is seeking special circumstances to establish that the property was abandoned for purposes of the Incentive where there was no purchase for value, but the period of abandonment prior to the application was greater than 12 continuous months and less than 24 continuous month, complete section (2) and the TEERM Supplemental Application. 1.How long was the period of abandonment prior to the purchase for value? ________________ When and by whom was the subject property last occupied prior to the purchase for value? ____________________________________________________________________________ ____________________________________________________________________________ Attach copies of the following documents: (a)Sworn statements from persons having personal knowledge attesting to the fact and the duration of the vacancy and abandonment (b)Information (such as statements of utility companies) which demonstrate that the property was vacant and unused and indicate duration of vacancy (c)Include the finding of special circumstances supporting “abandonment” as determined by the municipality, or the County Board, if located in an unincorporated area. Also include the ordinance or resolution from the Board of Commissioners of Cook County stating its approval for less than 24-month abandonment period. Application must be made to the Assessor prior to the commencement of reoccupation of the abandoned property. Estimated date of Reoccupation: ____________________________ Date of purchase: ____________________________ Name of purchaser: ____________________________ Name of seller: ____________________________ Relationship of purchaser to seller: ____________________________ Attach copies of the following documents: (a)Sale Contract (b)Closing Statement (c)Recorded Deed (d)Assignment of Beneficial Interest (e)Real Estate Transfer Declaration Attachment 1 Page 8 of 29 2.How long has the subject property been unused? [ ] 24 or greater continuous months (Eligible for Special Circumstance) [ ] 12 continuous months but less than 24 continuous months (Eligible for Special Circumstance under TEERM) - Complete TEERM Supplemental Application [ ] Less than 12 continuous months (Not Eligible for Special Circumstance) When and by whom was the subject property last occupied prior to the filing of this application? ____________________________________________________________________________ ____________________________________________________________________________ Attach copies of the following documents: (a)Sworn statements from persons having personal knowledge attesting to the fact and the duration of the vacancy and abandonment (b)Information (such as statements of utility companies) which demonstrate that the property was vacant and unused and indicate duration of vacancy (c)Include the finding of special circumstances supporting “abandonment” as determined by the municipality, or the County Board, if located in an unincorporated area. Also include the ordinance or resolution from the Board of Commissioners of Cook County stating its approval for lack of a purchase for value. Application must be made to Assessor prior to the commencement of reoccupation of the abandoned property. Estimated date of reoccupation: ____________________________ Metsovo Baking Company was the last occupant of the Subject Property. Metsovo vacated in September, 2016 ASAP Attachment 1 Page 9 of 29 TEERM SUPPLEMENTAL APPLICATION (This form will ONLY be utilized for applicants who specifically elect for TEERM) This supplemental eligibility application is for properties that have been abandoned (due to special circumstances) for at least 12 continuous months and less than 24 continuous months with no purchase taking place. Under the TEERM Program, qualifying industrial real estate would be eligible for the Class 6B level of assessment from the date of substantial re-occupancy of the abandoned property. Properties receiving Class 6B will be assessed at 10% of market value for the first 10 years, 15% in the 11th year and 20% in the 12th year. The terms of this program are Not Renewable. I __________________________________ applicant/representative hereby specifically elect to submit this Supplemental Application for the TEERM program. Further affiant sayeth not. __________________________________________ ___________________________________ Agent’s Signature Agent’s Name & Title __________________________________________ ___________________________________ Agent’s Mailing Address Agent’s Telephone Number __________________________________________ ___________________________________ Applicant’s Name Applicant’s Mailing Address __________________________________________ Applicant’s e-mail address Subscribed and sworn before me this _____ day of ________________ , 20 _____ _____________________________________________________________________ Signature of Notary Public Attachment 1 Page 10 of 29 EMPLOYMENT OPPORTUNITIES How many construction jobs will be created as a result of this development? ___________ How many new permanent full-time and part-time employees do you now employ in Cook County? Full-time: ________ Part-time: _________ How many new permanent full-time jobs will be created as a result of this proposed development? ______ How many new permanent full-time jobs will be created as a result of this proposed development? ______ LOCAL APPROVAL A certified copy of a resolution or ordinance from the municipality in which the real estate is l ocated (or the County Board, if the real estate is located in an unincorporated area) should accompany this Application. The ordinance or resolution must expressly state that the municipality supports and consents to this Class 6B Application and that it finds Class 6B necessary for development to occur on the subject property. If a resolution is unavailable at the time the application is filed, a letter from the municipality or the County Board, as the case may be, stating that a resolution or ordinance supporting the incentive has been requested may be filed with this application instead. If the applicant is seeking to apply based on the reoccupation of abandoned property and will be seeking a finding of “special circumstances” from the municipality, in addition to obtaining a letter from the municipality confirming that a resolution or ordinance supporting the incentive has been requested, the applicant must file a letter from the County Board confirming that a resolution validating a municipal finding of special circumstances has been requested. If, at a later date, the municipality or the County Board denies the applicant’s request for a resolution or ordinance, the applicant will be deemed ineligible for the Class 6B incentive, whether or not construction has begun. In all circumstances, the resolution must be submitted by the time the applicant files an “Incentive Appeal”. I, the undersigned, certify that I have read this Application and that the statements set forth in this Application and in the attachments hereto are true and correct, except as those matters stated to be on information and belief and as to such matters the undersigned certifies that he/she believes the same to be true. __________________________________________ ___________________________________ Signature Date __________________________________________ ___________________________________ Print Name Title 02/10/ 2020 0 0 Dirk Degenaars Agent Approx. 20 part 90+ TBD 10/12/20 Attachment 1 Page 11 of 29 A t t a c h m e n t 1 P a g e 1 2 o f 2 9 A t t a c h m e n t 1 P a g e 1 3 o f 2 9 A t t a c h m e n t 1 P a g e 1 4 o f 2 9 A t t a c h m e n t 1 P a g e 1 5 o f 2 9 A t t a c h m e n t 1 P a g e 1 6 o f 2 9 EDS AFFIDAVIT I, Dirk De me s as agent for Chicago Industrial Portfolio Owner, LLC (the "Applicant") does hereby certify that it would attest to the following facts as required by Sections 74-46 and 74-62 through 74-73 of the Cook County Code if called to testify: That I am a duly authorized agent for Applicant, who is owner of the property located at located at 1794 Winthrop Drive, Des Plaines IL 60018 (PINs: 09-30-101-027-0000) (the "Subject Property"). 2. The Applicant does not own any other property in Cook County: 3. Applicant's ownership is as follows: Goldman Sachs & Co., — 100°Io 200 West Street, 3`a Floor New York, NY 10282 4. To my knowledge and after reviewing the Applicant's records, Applicant is not delinquent in the payment of any property taxes administered by Cook County or by a local municipality. Further Affiant Sayeth Not Date: ~/ Subscribed and sworn before me This day of /~~, 2020 1 U ~I ~ 1 Signature of Notary Public NADINE G SHEINESSNotary Public, State of New YorkRegistration #01 SH6387163qualified In Suitolk CountyCommission Expires Fab. 4, 2023 Attachment 1 Page 17 of 29 Attachment 1 Page 18 of 29 EXHIBIT C & D Site and Building Square Footage The total land area of the subject parcel located at 1794 Winthrop Dr., Des Plaines, IL 60018 (PIN: 09-30-101-027-0000) is approximately 205,529 square feet, and the total building area of the existing structure located thereon is approximately 104,610 square feet. The building was constructed approximately 48 years ago. The previous occupant of the subject property was Metsovo Baking Company, which ceased operating at the subject property around September 2016. The subject property has been 100% vacant and unused since this date. The Building is suffering from severe functional obsolescence. It is approximately 48 years old and was not constructed to modern standards. The Building’s interior is dilapidated and needs major investment for modernization. As a result of the dilapidated and obsolete nature of the property, the Applicant has had little success in finding a suitable tenant for the last four years. The Applicant has tried to grow the property’s land square footage by purchasing adjacent lots, but the owners of said lots have been unwilling to sell them. The Applicant had a new user under contract in the beginning of 2020, but unfortunately the COVID-19 pandemic killed said deal. Fortunately for the Applicant, they were able to recently find Kranze Technology Solutions, Inc. who was looking to expand. Since 2019, the Applicant has invested almost $1,000,000 in repairs and upgrades to the facility to make it suitable for an industrial user. If Kranze is secured as a tenant, the Applicant plans to spend an additional $2,963,400 on buildout and tenant improvements. Attached hereto, please find the legal description, aerial, pictures, site plan and a City of Des Plaines GIS information print-out of the site. Attachment 1 Page 19 of 29 Attachment 1 Page 20 of 29 Ta x Y e a r 20 1 9 T a x Ra t e 20 1 9 Mu l t i p l i e r Es t i m a t e d Ef f e c t i v e T a x Ra t e * Es t i m a t e d T a x e s a t Fu l l O c c u p a n c y , 20 2 0 I n i t i a l M a r k e t Va l u e o f $ 6 , 2 7 8 , 0 2 4 + $ 2 , 9 6 3 , 4 0 0 i n Im p r o v e m e n t s a n d no 6 b As s e s s m e n t Le v e l W i t h o u t Cl a s s 6 b Es t i m a t e d As s e s s e d V a l u e Wi t h o u t a C l a s s 6b Es t i m a t e d T a x Wi t h o u t a C l a s s 6b Es t i m a t e d T a x e s a t Fu l l O c c u p a n c y , 2 0 2 0 In i t i a l M a r k e t V a l u e o f $6 , 2 7 8 , 0 2 4 + $2 , 9 6 3 , 4 0 0 i n I mp r o v em e n t s a n d a 6b As s e s s m e n t Le v e l w i t h a Cl a s s 6 b * * Es t i m a t e d As s e s s e d V a l u e Wi t h a C l a s s 6 b Es t i m a t e d T a x Wi t h a C l a s s 6 b Es t i m a t e d M a r k e t Va l u e B a s e d o n t h e 20 2 0 C o o k C o u n t y Ma r k e t V a l u e a t F u l l Va c a n c y a n d N o Im p r o v e m e n t s * * * Ye a r o f Pr o p o s e d Ne w In c e n t i v e As s e s s m e n t Le v e l W i t h NO C l a s s 6 b Es t i m a t e d As s e s s e d V a l u e Wi t h o u t a C l a s s 6b Es t i m a t e d Ta x e s W i t h a Cl a s s 6 b 20 2 0 1 0 . 2 7 4 % 2 . 9 1 6 0 2 9 . 9 5 9 % $ 9 , 2 4 1 , 4 2 4 2 5 % $ 2 , 3 1 0 , 3 5 6 $6 9 2 , 1 5 9 $9 , 2 4 1 , 4 2 4 1 0 % $ 9 2 4 , 1 4 2 $2 7 6 , 8 6 4 $2 , 3 6 5 , 4 6 1 1 s t 2 5 % $ 5 9 1 , 3 6 5 $1 7 7 , 1 6 7 20 2 1 1 0 . 2 7 4 % 2 . 9 1 6 0 2 9 . 9 5 9 % $ 9 , 2 4 1 , 4 2 4 2 5 % $ 2 , 3 1 0 , 3 5 6 $6 9 2 , 1 5 9 $9 , 2 4 1 , 4 2 4 1 0 % $ 9 2 4 , 1 4 2 $2 7 6 , 8 6 4 $2 , 3 6 5 , 4 6 1 2 n d 2 5 % $ 5 9 1 , 3 6 5 $1 7 7 , 1 6 7 20 2 2 1 0 . 2 7 4 % 2 . 9 1 6 0 2 9 . 9 5 9 % $ 9 , 2 4 1 , 4 2 4 2 5 % $ 2 , 3 1 0 , 3 5 6 $6 9 2 , 1 5 9 $9 , 2 4 1 , 4 2 4 1 0 % $ 9 2 4 , 1 4 2 $2 7 6 , 8 6 4 $2 , 3 6 5 , 4 6 1 3 r d 2 5 % $ 5 9 1 , 3 6 5 $1 7 7 , 1 6 7 20 2 3 1 0 . 2 7 4 % 2 . 9 1 6 0 2 9 . 9 5 9 % $ 9 , 2 4 1 , 4 2 4 2 5 % $ 2 , 3 1 0 , 3 5 6 $6 9 2 , 1 5 9 $9 , 2 4 1 , 4 2 4 1 0 % $ 9 2 4 , 1 4 2 $2 7 6 , 8 6 4 $2 , 3 6 5 , 4 6 1 4 t h 2 5 % $ 5 9 1 , 3 6 5 $1 7 7 , 1 6 7 20 2 4 1 0 . 2 7 4 % 2 . 9 1 6 0 2 9 . 9 5 9 % $ 9 , 2 4 1 , 4 2 4 2 5 % $ 2 , 3 1 0 , 3 5 6 $6 9 2 , 1 5 9 $9 , 2 4 1 , 4 2 4 1 0 % $ 9 2 4 , 1 4 2 $2 7 6 , 8 6 4 $2 , 3 6 5 , 4 6 1 5 t h 2 5 % $ 5 9 1 , 3 6 5 $1 7 7 , 1 6 7 20 2 5 1 0 . 2 7 4 % 2 . 9 1 6 0 2 9 . 9 5 9 % $ 9 , 2 4 1 , 4 2 4 2 5 % $ 2 , 3 1 0 , 3 5 6 $6 9 2 , 1 5 9 $9 , 2 4 1 , 4 2 4 1 0 % $ 9 2 4 , 1 4 2 $2 7 6 , 8 6 4 $2 , 3 6 5 , 4 6 1 6 t h 2 5 % $ 5 9 1 , 3 6 5 $1 7 7 , 1 6 7 20 2 6 1 0 . 2 7 4 % 2 . 9 1 6 0 2 9 . 9 5 9 % $ 9 , 2 4 1 , 4 2 4 2 5 % $ 2 , 3 1 0 , 3 5 6 $6 9 2 , 1 5 9 $9 , 2 4 1 , 4 2 4 1 0 % $ 9 2 4 , 1 4 2 $2 7 6 , 8 6 4 $2 , 3 6 5 , 4 6 1 7 t h 2 5 % $ 5 9 1 , 3 6 5 $1 7 7 , 1 6 7 20 2 7 1 0 . 2 7 4 % 2 . 9 1 6 0 2 9 . 9 5 9 % $ 9 , 2 4 1 , 4 2 4 2 5 % $ 2 , 3 1 0 , 3 5 6 $6 9 2 , 1 5 9 $9 , 2 4 1 , 4 2 4 1 0 % $ 9 2 4 , 1 4 2 $2 7 6 , 8 6 4 $2 , 3 6 5 , 4 6 1 8 t h 2 5 % $ 5 9 1 , 3 6 5 $1 7 7 , 1 6 7 20 2 8 1 0 . 2 7 4 % 2 . 9 1 6 0 2 9 . 9 5 9 % $ 9 , 2 4 1 , 4 2 4 2 5 % $ 2 , 3 1 0 , 3 5 6 $6 9 2 , 1 5 9 $9 , 2 4 1 , 4 2 4 1 0 % $ 9 2 4 , 1 4 2 $2 7 6 , 8 6 4 $2 , 3 6 5 , 4 6 1 9 t h 2 5 % $ 5 9 1 , 3 6 5 $1 7 7 , 1 6 7 20 2 9 1 0 . 2 7 4 % 2 . 9 1 6 0 2 9 . 9 5 9 % $ 9 , 2 4 1 , 4 2 4 2 5 % $ 2 , 3 1 0 , 3 5 6 $6 9 2 , 1 5 9 $9 , 2 4 1 , 4 2 4 1 0 % $ 9 2 4 , 1 4 2 $2 7 6 , 8 6 4 $2 , 3 6 5 , 4 6 1 1 0 t h 2 5 % $ 5 9 1 , 3 6 5 $1 7 7 , 1 6 7 20 3 0 1 0 . 2 7 4 % 2 . 9 1 6 0 2 9 . 9 5 9 % $ 9 , 2 4 1 , 4 2 4 2 5 % $ 2 , 3 1 0 , 3 5 6 $6 9 2 , 1 5 9 $9 , 2 4 1 , 4 2 4 1 5 % $ 1 , 3 8 6 , 2 1 4 $4 1 5 , 2 9 6 $2 , 3 6 5 , 4 6 1 1 1 t h 2 5 % $ 5 9 1 , 3 6 5 $1 7 7 , 1 6 7 20 3 1 1 0 . 2 7 4 % 2 . 9 1 6 0 2 9 . 9 5 9 % $ 9 , 2 4 1 , 4 2 4 2 5 % $ 2 , 3 1 0 , 3 5 6 $6 9 2 , 1 5 9 $9 , 2 4 1 , 4 2 4 2 0 % $ 1 , 8 4 8 , 2 8 5 $5 5 3 , 7 2 7 $2 , 3 6 5 , 4 6 1 1 2 t h 2 5 % $ 5 9 1 , 3 6 5 $1 7 7 , 1 6 7 $8 , 3 0 5 , 9 1 0 $ 3 , 7 3 7 , 6 6 0 $ 2 , 1 2 6 , 0 0 4 17 9 4 W i n t h r o p D r i v e 12 Y e a r T a x E s t i m a t e s Es t i m a t e d T a x e s a t F u l l V a c a n c y a n d N o 6 b To t a l E s t i m a t e d T a x e s ( 2 0 1 9 t o 2 0 3 0 ) Es t i m a t e d T a x e s a t F u l l O c c u p a n c y , 2 0 2 0 I n i t i a l Ma r k e t V a l u e o f $ 6 , 2 7 8 , 0 2 4 + $ 2 , 9 6 3 , 4 0 0 i n Im p r o v e m e n t s a n d n o 6 b Es t i m a t e d T a x e s a t F u l l O c c u p a n c y , 2 0 2 0 I n i t i a l Ma r k e t V a l u e o f $ 6 , 2 7 8 , 0 2 4 + $ 2 , 9 6 3 , 4 0 0 i n Im p r o v e m e n t s a n d a 6 b To t a l E s t i m a t e d T a x e s ( 2 0 1 9 t o 2 0 3 0 ) To t a l E s t i m a t e d T a x e s ( 2 0 1 9 t o 2 0 3 0 ) ** * A 2 0 % o c c u p a n c y f a c t o r w a s a p p l i e d t o t h e 2 0 2 0 A s s e s s o r B u i l d i n g A s s e s s e d V a l u e , w h i c h w a s t h e n a d d e d t o t h e 2 0 2 0 A s s e s s o r La n d A s s e s s e d V a l u e t o cr e a t e a r e v i s e d 2 0 2 0 A s s e s s e d V a l u e w i t h T o t a l V a c a n c y R e d u c t i o n . T h e r e v i s e d 2 0 2 0 A s s e s s e d V a l u e w i t h T o t a l V a c a n c y R e d u c t i o n w a s t h e n m u l t i p l i e d b y 4 t o cr e a t e t h e " E s t i m a t e d M a r k e t V a l u e B a s e d o n t h e 2 0 2 0 C o o k C o u n t y A s s e s s e d V a l u e a t F u l l V a c a n c y a n d N o I m p r o v e m e n t s " No t e s : Th e a b o v e e s t i m a t e s a r e s p e c u l a t i v e , a n d s h o u l d b e t r e a t e d a s s u c h . Es t i m a t e d T a x e s B a s e d o n : Es t i m a t e d T a x e s a t F u l l O c c u p a n c y , 2 0 2 0 I n i t i a l M a r k e t V a l u e o f $ 6 , 2 7 8 , 0 2 4 + $ 2 , 9 6 3 , 4 0 0 i n I m p r o v e m e n t s a n d n o 6 b Co m p a r e d t o Es t i m a t e d T a x e s a t F u l l O c c u p a n c y , 2 0 2 0 I n i t i a l M a r k e t V a l u e o f $ 6 , 2 7 8 , 0 2 4 + $ 2 , 9 6 3 , 4 0 0 i n I m p r o v e m e n t s a n d a 6 b Co m p a r e d t o 2 0 2 0 C o o k C o u n t y M a r k e t V a l u e a t F u l l V a c a n c y a n d n o C l a s s 6 b i n c e n t i v e (P I N : 0 9 - 3 0 - 1 0 1 - 0 2 7 - 0 0 0 0 ) De s P l a i n e s , I l l i n o i s * * T h e a b o v e i s b a s e d o n t h e a s s u m p t i o n t h a t t h e C l a s s 6 b T a x I n c e n t i v e f o r t h e s u b j e c t p r o p e r t y w i l l b e g r a n t e d i n 2 0 2 0 a n d a ct i v a t e d i n 2 0 2 1 Pr o p e r t y T a x R e v e n u e G e n e r a t e d f r o m t h e P r o p e r t y ' s C l a s s 6 b T a x I n c e n t i v e : $ 1 , 6 1 1 , 6 5 5 * T h e 2 0 1 9 E f f e c t i v e T a x R a t e ( t h e 2 0 1 9 t a x r a t e x t h e 2 0 1 9 m u l t i p l i e r ) w a s u s e d . I t d o e s n o t t a k e i n t o a c c o u n t a n y i n c r e a s e s o r d e c r e a s e s i n t h e E f f e c t i v e T a x R a t e be t w e e n 2 0 2 0 a n d 2 0 3 1 . Attachment 2 Page 21 of 29 Attachment 3 Page 22 of 29 4,308 SF OFFICE 22’ CEILING HEIGHT 16 LOADING DOCKS MATTHEW J. STAUBER, SIOR 847 698 8236 matthew.stauber@colliers.com THOMAS C. RODENO 847 698 8231 tom.rodeno@colliers.com JONATHAN D. KOHN 847 698 8279 jonathan.kohn@colliers.com Floor Plan TRAILER PARKING INTERIOR TRUCK DOCKS (4) EXTERIOR TRUCK DOCKS (4) INTERIOR TRUCK DOCKS (8) FOR MORE INFORMATION, PLEASE CONTACT: BRITT CASEY Vice Chairman +1 847 518 3280 britt.casey@cushwake.com AL CARUANA Senior Director +1 847 720 1326 al.caruana@cushwake.com ERIC FISCHER Managing Director +1 847 720 1369 eric.fischer@cushwake.com FLOOR PLAN A t t a c h m e n t 4 P a g e 2 3 o f 2 9 UP TO 37 TRAILER PARKING STALLS UP TO 194 AUTOMOBILE PARKING SPACES 5-ACRE PROPERTY INTERIOR TRUCK DOCKS (4) EXTERIOR TRUCK DOCKS (4) INTERIOR TRUCK DOCKS (8) FOR MORE INFORMATION, PLEASE CONTACT: BRITT CASEY Vice Chairman +1 847 518 3280 britt.casey@cushwake.com AL CARUANA Senior Director +1 847 720 1326 al.caruana@cushwake.com ERIC FISCHER Managing Director +1 847 720 1369 eric.fischer@cushwake.com SITE PLAN A t t a c h m e n t 4 P a g e 2 4 o f 2 9 PROPERTY PHOTOS A t t a c h m e n t 5 P a g e 2 5 o f 2 9 1 CITY OF DES PLAINES RESOLUTION R - 194 - 20 A RESOLUTION SUPPORTING AND CONSENTING TO APPROVAL OF CLASS 6b CLASSIFICATION FOR THE PROPERTY LOCATED AT 1794 S. WINTHROP DRIVE, DES PLAINES, ILLINOIS. WHEREAS, Chicago Industrial Portfolio Owner, LLC ("Applicant") is the owner of that certain property commonly known as 1794 S. Winthrop Drive in the City and legally described on Exhibit A attached to, and by this reference made a part of, this Resolution ("Subject Property"); and WHEREAS, the Subject Property consists of an approximately 4.7-acre site improved with an approximately 104,610-square-foot industrial facility, which has been vacant since 2016; and WHEREAS, the Applicant, along with the proposed occupant, intends to make improvements to the Subject Property ("Proposed Improvements") and plans to lease the renovated facility to an industrial user (“Proposed Use”); and WHEREAS, the Applicant and the Proposed Use has invested or will invest approximately $2,963,400 for the Proposed Improvements, which will constitute substantial rehabilitation of the Subject Property; and WHEREAS, the Proposed Use will generate approximately 91 new full-time positions; and WHEREAS, pursuant to Section 74-62(b) of the Cook County Real Property Assessment Classification Ordinance ("County Classification Ordinance"), the Applicant intends to file with the Office of the Assessor of Cook County an application for Class 6b classification of the Subject Property under the eligibility criteria of “substantial rehabilitation” and reutilization of “abandoned property with special circumstances”; and WHEREAS, the Class 6b classification temporarily reduces the property tax assessment of qualifying properties in order to promote industrial projects which would not be economically feasible without assistance; and WHEREAS, the Applicant would be unable to justify the additional investments necessary to complete the Proposed Improvements and cause the Subject Property to be reoccupied for Proposed Use but for the classification of the Subject Property as Class 6b under the Classification Ordinance; and WHEREAS, in order to qualify for the 6b Classification, the Applicant must receive the consent of the City in the form of a resolution from the City Council; and Page 26 of 29 2 WHEREAS, as part of the Class 6b application filed with the City for the Subject Property, the Applicant filed a Cook County compliant Economic Disclosure Statement with the City; and WHEREAS, the City Council hereby find that it is in the best interest of the City and the public to provide its consent and approval to the Applicant’s request for a Class 6b classification for the Subject Property and to support Cook County’s exercise of its home rule authority to grant the Class 6b classification. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: DETERMINATION OF ELIGIBILITY AND APPROPRIATENESS. The City Council hereby finds and determines that: (a) the Subject Property is appropriate for the Class 6b classification pursuant to the Classification Ordinance; (b) Class 6b classification of the Subject Property is necessary for the substantial rehabilitation and reoccupation of the Subject Property; and (c) the new construction of the Proposed Improvements on the Subject Property constitutes an extraordinary and special circumstance warranting the grant of the Class 6b classification. SECTION 3: SUPPORT AND CONSENT TO CLASS 6b CLASSIFICATION. Pursuant to the County Classification Ordinance, the City Council hereby approves, consents to, and supports the classification of the Subject Property as Class 6b property, subject to the conditions set forth in Section 4 of this Resolution. SECTION 4: CONDITIONS OF CITY’S CONSENT; REVOCATION. The consent granted in Section 3 of this Resolution is expressly conditioned upon the occurrence and/or satisfaction by the Applicant of the following conditions: A. The Applicant will complete construction of the Proposed Improvements no later than November 16, 2022; B. The Applicant has evidenced the proposed occupant will employ at least 50 full- time workers within the Subject Property no later than November 16, 2022; and C. The Applicant and the Proposed Use has evidenced a commitment to construct the Proposed Improvements in the amount of no less than $2,963,400. The Applicant agrees and acknowledges that if either of the conditions set forth in this Section 4 have not been satisfied by November 16, 2022, the City Council shall have the option, in its sole and exclusive discretion, to revoke the consent granted in Section 3 by resolution duly adopted in accordance with the procedures set forth in Section 74-73 of the Cook County Code of Ordinances. In the event that the City Council revokes its consent, the City Clerk is directed to promptly deliver Page 27 of 29 3 notice of such revocation to the Board of Commissioners of Cook County and the Office of the Cook County Assessor along with certified copies of the revoking resolution. SECTION 5: DELIVERY. The City Clerk is hereby directed to transmit a certified copy of this Resolution to the Applicant. The Applicant shall be responsible for presenting such certified copy to the Board of Commissioners of Cook County and filing such certified copy with the Office of the Cook County Assessor. SECTION 6: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law and the satisfaction of the conditions set forth in Section 4 above. PASSED this _____ day of ____________, 2020. APPROVED this _____ day of _____________, 2020. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Supporting Class 6b Classification 1794 Winthrop Dr - KTS Page 28 of 29 EXHIBIT A LEGAL DESCRIPTION OF SUBJECT PROPERTY LOT 1 IN IRVING M. FOOTLIK RESUBDIVISION IN THE NORTH HALF OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN ACCORDING TO THE PLAT OF RESUBDIVISION RECORDED APRIL 24, 1969 AS DOCUMENT NO. 20821057 IN BOOK 789 OF PLATS, PAGE 33 IN THE RECORDER’S OFFICE IN COOK COUNTY, ILLINOIS. Commonly known as 1794 S. Winthrop Drive, Des Plaines, Illinois 60018 PIN : 09-30-101-027-0000 Exhibit A Page 29 of 29 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: October 7, 2020 To: Michael G. Bartholomew, MCP, LEED AP, City Manager From: Michael McMahon, Director of Community and Economic Development Jonathan Stytz, Planner Subject: Consideration of a Preliminary Planned Unit Development, Tentative Plat of Subdivision, Map Amendment, and Conditional Use for the proposed construction of a 449-unit multiple-family residential development with a freestanding commercial out-lot in the M-1 zoning district at 414 E. Golf Road. Case #20-031-PPUD-TSUB-CU-MAP Issue: The petitioner is requesting the following items: (i) a Preliminary Planned Unit Development under Section 12-3-5-1 of the 1998 Des Plaines Zoning Ordinance, as amended, to allow for the construction of a 449-unit multiple-family residential development with a free-standing commercial out-lot; (ii) a Tentative Plat of Subdivision under Section 13-2-2 of the Subdivision Regulations to resubdivide the existing three lots into one consolidated lot; (iii) a Map Amendment under Section 12-3-7(E) of the 1998 Des Plaines Zoning Ordinance, as amended, to rezone the existing property from M-1, Limited Manufacturing to C-3, General Commercial; and (iv) a Conditional Use under Section 12-7-3(K) of the 1998 Des Plaines Zoning Ordinance, as amended, to allow a mixed use Planned Unit Development in the C-3, General Commercial district at 414 E. Golf Road. Analysis: Owner: Cumberland Crossing, LLC, 1007 North Orange Street, Wilmington, DE 19801 Petitioner: Cumberland Crossing, LLC, 1007 North Orange Street, Wilmington, DE 19801 Case Number: 20-031-PPUD-TSUB-CU-MAP Real Estate Index Numbers: 09-07-316-001-0000; 09-18-200-008-000; -009 Ward: #4, Artur Zadrozny Existing Zoning: M-1, Limited Manufacturing District MEMORANDUM Page 1 of 87 NEW BUSINESS #2B. Existing Land Use: Manufacturing and Drive Aisle to Metra Station Parking Lot Surrounding Zoning: North: C-1, Neighborhood Shopping, and C-3, General Commercial South: C-3, General Commercial and R-1, Single-Family Residential East: C-3, General Commercial, R-1, Single-Family Residential, and R-3, Townhouse Residential West: R-1, Single-Family Residential Surrounding Land Use North: Metra Railroad, Multi-Tenant Office Building, Auto Service Establishment, Cumberland Metra Station, Church and Restaurant South: Single Family Residences, Towing Business, and Roofing Business East: Townhouses and Auto Service Establishment West: Single Family Residences Street Classification Golf Road and Wolf Road are classified as arterial streets. Comprehensive Plan Designation The Comprehensive Plan designates this property as Higher Density Urban Mix with Residential Preliminary Planned Unit Development Project Description The petitioner is proposing a full redevelopment of the existing Feather Factory manufacturing building property at 414 E. Golf Road with a 449-unit apartment building with amenities and a commercial out-lot. The petitioner also plans to relocate an existing commercial cell tower facility to another portion of the subject property. The subject property currently consists of three separate lots totaling 6.49-acres containing the 2-story, 106,846-square foot Feather Factory building, 78 space surface parking area, commercial cell tower facility with enclosure, and public access road to the Metra commuter parking lot. The existing public access road to the Metra parking lot is located partially within the boundaries of the subject property and partially on the Union Pacific Railroad right-of-way pursuant to an existing easement agreement between the Union Pacific Railroad and subject property owner. This easement agreement will be renegotiated and presented at time of Final Planned Unit Development. The developer will also be reconstructing the Golf Road/Wolf Road/Seegers Road intersection at its own expense as part of this development project. The proposed development will consist of: - A six-story, 449-unit apartment building, 494 parking spaces (441 internal and 53 surface), and multiple activity areas for residents; - A one-story, 2,000-square foot commercial building with patio area, drive- through, and thirteen parking spaces; and - A relocated cell tower area with an approximate 30-foot by 40-foot enclosure. The entire project will be broken into two phases: - Phase 1, scheduled between May 2021 and December 2022, includes a portion of the 6-story apartment building with 284 apartments, 292 internal parking spaces, ground floor lobby area, second floor amenity areas totaling around 394,678-square feet, approximately one acre of near term Page 2 of 87 open space for use of residents until the start of Phase 2, surface parking areas including the separate 19-space main entry and 34 space surface parking lots, 0.5-acre open space for residents, and the one-story commercial out-lot area. Phase 1 also includes the relocation of the existing cell tower and realignment of the Golf Road/Wolf Road intersection with new-dedicated turn lanes into the site. - Phase 2, scheduled between September 2022 and October 2024, will include the rest of the 6-story apartment building totaling 165 apartment units with approximately sixteen studios, 114 one-bedroom apartments, and 35 two-bedroom units. At this time, the petitioner is requesting the following exceptions to the current Zoning Ordinance for mixed-use Planned Unit Developments: - A building height exception of 71’-4” where the maximum allowed is 45 feet for building within the C-3 zoning district. - A minimum lot area exception of 996-square feet per unit for Phase 1 and 630-square foot per unit for Phase 2 where the minimum lot area is 1,815- square feet per unit. The complete proposal includes the installation of 494 total parking spaces for the apartment building and thirteen parking spaces for the stand-alone commercial out-lot proposed to be a quick service food establishment. Pursuant to Section 12-9-7 of the Zoning Ordinance, a quick service food establishment commercial use, classified as a Class B restaurant, requires either one space for every 50-square feet of floor area or one space for every four seats, whichever is greater, plus one space for every three employees. Previously, all multiple- family dwellings were required to have a minimum of two spaces per dwelling unit with no delineation between dwelling unit type. However, in March 2020, Ordinance Z-9-20 lowered the required off-street parking requirements for efficiency, one-bedroom, one bedroom plus den, two-bedroom, and three or more bedroom units on C-3 Mixed-Use Planned Unit Development zoned lots that are within 2,500-feet of an operational passenger rail train station. The new parking standards are summarized below: Revised Parking Regulations for C-3 PUD Zoned Lots Residential Use Required Spaces Efficiency and one-bedroom units in the R-4, C-5 and C-3 Mixed-Use PUD lots 1 space per dwelling unit One-bedroom plus den and two-bedroom units in the R-4, C-5 and applicably zoned C-3 Mixed-Use PUD lots 1.5 spaces per dwelling unit Multi-Family dwelling units with three or more bedrooms in the R-4 and C-3 Mixed-Use PUD lots 2.25 spaces per dwelling unit Dwellings, multiple-family in all districts approved for such use, except the R-4, C-5, and C-3 Mixed-Use PUD lots 2 spaces per dwelling unit *The parking standards that apply to the proposed development are bolded and italicized. Page 3 of 87 Moreover, the total number of parking spaces required for the proposed development pursuant to Section 12-9-7 are 492 spaces for the multiple-family apartment development. At this time, the total number of parking spaces required for the proposed 2,000-square foot commercial building are not available since the end user for this building has not been finalized. However, the petitioner has proposed a total of thirteen spaces for the out-lot at this time. The total proposed parking counts provided by the petitioner are shown below: Residential Use Number of Units Proposed Spaces Dwelling, Efficiency (Studio) 65 units 65 (1 per unit) Dwelling, One Bedroom 299 units 299 units (1 per unit) Dwelling, Two Bedroom 85 units 128 spaces (1.5 per unit) Commercial Building Class B Restaurant 13 spaces (6.5 per 1,000-sq. ft. of gross floor area) The attached traffic statement discusses the parking and trip generation for the apartment development and commercial out-lot in more detail (Attachment 7). Map Amendment & Conditional Use Project Description: The petitioner has requested a map amendment to rezone the subject property from M-1, Limited Manufacturing to C-3, General Commercial to accommodate the proposed apartment development and commercial out-lot on the subject property. It is appropriate to rezone the subject property from M-1 to C-3 to accommodate both uses since mixed-use Planned Unit Developments are allowed as a conditional use in the C-3 zoning district pursuant to Section 12-3-5-1. The petitioner has requested an exception to the bulk regulation for building height since the proposed apartment building will exceed the 45-foot maximum height restriction in the C-3 district. However, the proposed apartment building will meet all other C-3 bulk regulations as conceptually shown in the table below: Bulk Regulations for Proposed Restaurant Building Yard Required Proposed Front Yard (South) 5 Feet 10 – 25 Feet Rear Yard (North) 25 Feet 30 Feet Side Yard (East) 5 Feet 12 – 20 Feet Side Yard (West) 5 Feet > 5 Feet Building Height 45 Feet 71 Feet (six-stories) *The petitioner has requested an exception to the building height regulation for the C-3 zoning district. Tentative Plat of Subdivision Project Description: The petitioner has submitted a Tentative Plat of Subdivision request in order to consolidate the existing three lots into one lot of record to reflect the Page 4 of 87 redevelopment proposal of this property. The new, single lot of record will encompass the entire proposed apartment development with its amenities, commercial out-lot, cell tower enclosure, and retain the existing public access road to the Metra parking lot as shown in the Tentative Plat of Subdivision drawings (Attachment 5). There are existing easements in the subject property today that will need to be addressed to accommodate this new development proposal. The existing access easements under Document #T1997027 allowing public access to the Cumberland Metra Station along Northwest Highway and commuter parking lot will need to be altered to allow for the realignment of this roadway in coordination with the proposed Golf Road/Wolf Road/Seegers Road intersection reconstruction. There is also a sanitary district easement under Document #T1427055 for a large combined sewer line located along portions of the north/northwest property line. The petitioner has noted that this easement will not be altered or affected in any way from the proposed development. Additionally, there is an unrecorded use and access easement for the existing cell tower located on the northwest side of the Feather Factory building. The proposal includes the relocation of this cell tower on site or in the immediate vicinity with a revised easement agreement. Compliance with the Comprehensive Plan There are several parts of the City of Des Plaines’ 2019 Comprehensive Plan that align with the proposed project. Those portions are as follows: • Under Future Land Use Map: o The property is marked for higher density urban mix with residential use. The proposed development will take advantage of a well-located site next to Cumberland Metra Station, abutting main arterial corridors in Des Plaines, and general proximity to established residential neighborhoods. o The proposal would satisfy the goal to expand mixed-use developments in the Cumberland Metra Station and provide increased density and mixed uses within this area. • Under Economic Development: o The Comprehensive Plan recognizes the economic vitality of the surrounding area and its importance to the broader region. The proposed redevelopment of this site would be in keeping with prior development efforts and transform a currently vacant building into a new development center for the surrounding area. o This proposal would also provide additional housing options for residents, especially those who utilize Metra to commute to and from work, and create a new Transit-Oriented Development hub in a portion of the City where there currently is none. Compliance with the Cumberland Station Area TOD Plan There are several parts of the City of Des Plaines’ 2010 Cumberland Station Area TOD Plan that align with the proposed project. Those portions are as follows: • This proposal coincides with the top-priority goal to reconfigure the Golf Road/Wolf Road/Seegers Road intersection, as this is a main component of the new development. • This proposal also transforms an existing property that is characterized of being more auto-oriented into a transit-oriented development focused around high-density residential units and an accessory commercial component. • The proposal also facilitates a better environment for pedestrian access and circulation by improving access to and from the Cumberland Metra Station and parking lot. Page 5 of 87 Conditional Use and PUD Findings As required, the proposed development is reviewed below in terms of the findings contained in Section 3.5-5 of the Zoning Ordinance: A. The extent to which the Proposed Plan is or is not consistent with the stated purpose of the PUD regulations in Section 12-3.5-1 and is a stated Conditional Use in the subject zoning district: Comment: A PUD is a listed conditional use in the C-3 zoning district. The proposed project meets the stated purpose of the PUD. Additionally, the redevelopment of the subject parcels will enhance the neighboring area, but also be cognizant of nearby land uses. Please also see the responses from the applicant. B. The extent to which the proposed plan meets the prerequisites and standards of the planned unit development regulations: Comment: The proposed development will be in keeping with the City’s prerequisites and standards regarding planned unit development regulations. Please also see the responses from the applicant. C. The extent to which the proposed plan departs from the applicable zoning and subdivision regulations otherwise applicable to the subject property, including, but not limited to the density, dimension, area, bulk, and use and the reasons why such departures are or are not deemed to be in the public interest: Comment: The proposed project is in-line with the intent of a PUD as there are exceptions being requested to accommodate the scale of the proposed apartment building and the variety of uses planned for this mixed- use development. Additionally, some of the proposed exceptions are being requested to cover existing improvements such as the building height and the minimum lot areas for the variety of dwelling unit types. Please also see the responses from the applicant. D. The extent to which the physical design of the proposed development does or does not make adequate provision for public services, provide adequate control of vehicular traffic, provide for, protect open space, and further the amenities of light and air, recreation and visual enjoyment: Comment: All provisions for public services, adequate traffic control and the protection of open space are being accommodated in the proposed development. Moreover, the reconfigured Golf Road/Wolf Road/Seegers Road intersection will help guide motorists and pedestrians onto the new development and address many of the existing traffic concerns in this area. Please also see the responses from the applicant. E. The extent to which the relationship and compatibility of the proposed development is beneficial or adverse to adjacent properties and neighborhood: Comment: The proposed development complements existing development to the north and extends the commercial and residential development mix intended for the higher density urban mix with residential future land use, which is designated for this property. Additionally, considerations will be made to reduce any impact on the nearby residential uses from light and noise pollution. Please also see the responses from the applicant. F. The extent to which the proposed plan is not desirable to physical development, tax base and economic well-being of the entire community: Comment: The proposed project will contribute to an improved physical appearance within the City by constructing a new apartment building and commercial out-lot with several amenities and open space, which will contribute positively to the tax base and economic well-being of the community. Please also see the responses from the applicant. G. The extent to which the proposed plan is in conformity with the recommendations of the 2019 Comprehensive Plan: Page 6 of 87 Comment: The proposed development meets the goals, objectives and recommendations of the 2019 Comprehensive Plan. Please also see the responses from the applicant. Planning and Zoning Board Review: The Planning and Zoning Board met on September 22, 2020 to consider the requests for a Preliminary Planned Unit Development, Tentative Plat of Subdivision, Map Amendment, and Conditional Use for the proposed mixed use development proposal at 414 E. Golf Road. The petitioner and members of the project team provided an in-depth and detailed presentation with visual aids to describe the concept and features of the proposed mixed use development. The petitioner provided a background of the development team behind the mixed-use development proposal. He described the current conditions, uses, zoning, and hardships of the subject property before providing an overview of the components of the proposed project as a whole. The petitioner described how the proposal was in-line with the 2019 Comprehensive Plan and 2010 Cumberland Station Area TOD Plan. He elaborated on the Planned Unit Development exceptions for building height and minimum dwelling unit size that were being requested based on the size and scale of the proposed development in addition to variations for the relocated cell tower height and setbacks. Other team members described that Phase 1 of the development would include roughly half of the total proposed development including resident amenities, open space, cell tower relocation, realignment of access road to the Cumberland Station, and commercial out-lot for the site. It was reiterated that Phase 2 would not be implemented immediately and that roughly one acre of near term open space in the area designated for Phase 2 would be available to residents for use in the meantime. Members of the project team described that the proposed structures are positioned and designed to allow for interconnectivity and direct access between common areas, parking, and dwelling units. The drop-off aisle and visitor parking area proposed in front of the main entrance of the building would provide space for both visitor vehicles and drop-off of residents as needed. The proposed amenities were discussed in detail and shown in visual aids during the presentation. The proposed building material types and color schemes were touched on to provide a sense of the finished product when completed. Site buffering was discussed along the south and southwestern portions of the building to adequately screen the development from surrounding properties and to screen the relocated cell tower from view as much as possible. Landscaping was discussed as another component that would be installed throughout the site while still providing necessary sight lines along Golf Road, Wolf Road, and at the intersection of the UP Railroad and Golf Road. The team members discussed site access and circulation for motorists and pedestrians indicating the improved pedestrian and bicycle access along Golf Road/Wolf Road, intersection improvements at Wolf Road/Golf Road/Seegers Road, and realignment of the existing Cumberland Metra Station access road. The petitioner concluded with an overview of the market analysis done where he discussed the size, density, and type of dwelling units of multi-family developments constructed in the region. The petitioner claimed that these types of developments are comparable to the current proposal both in unit type, scale, and amenities provided to its residents. The Planning and Zoning Board (PZB) Members asked if the development firm has a local office and, if so, its location; the proposed range of monthly rent; if the proposal would include any three-bedroom units; if there was a finalized end user for the quick service commercial establishment; how the management company of the site would address Metra commuter parking on their property; at how emergency vehicles traveling eastbound on Golf Road would access the property; if the development team has plans to accommodate children in school; if there are any plans in place to address residents being dropped-off on the property; if the development team considered adding condos in lieu of apartments to this type of development; if the petitioner had any concerns with vacancy in existing apartment complexes and/or the new apartment developments being constructed or opening soon; if the petitioner is concerned about a saturation of apartment complexes in Des Plaines; what the proposed traffic signal cycle time for the eastbound Golf Road left turn lane would be; how a motorist would access the site from different directions on Golf Road/Wolf Road; how large the Feather Factory company was and its estimated number of employees; when the traffic study was done; if one bedroom apartments with a den were a part of the proposal; if there was sufficient open-space for Page 7 of 87 the residents; if the development team would consider constructing a taller building in Phase 1 and getting rid of the development proposed for Phase 2; and how residents will enter the garages. The Community and Economic Development Department presented a summary of the items requested by the petitioner, the process and reasoning for the multiple requests, the regulations required by the Zoning Ordinance, and the conditions imposed by staff for the proposed development. Staff also read several letters submitted by residents in opposition of the proposed development verbatim to the Planning and Zoning Board for the record. These letters addressed resident concerns surrounding traffic volume, pedestrian and motorist safety, crime, noise pollution, declining property values, aesthetics and size, type of development, train fatalities, privacy, and carbon footprint of the proposed development. They also suggested alternative uses for the property such as restaurants, sports facility, retirement community, animal shelter, and religious building. Several members of the public were in attendance, asked questions, expressed concerns, and spoke in opposition of the proposed development. The first individual from the public was concerned about Des Plaines’ high COVID-19 cases, that there are not many jobs available in Des Plaines, and that the City needs more businesses, not more apartments. The second individual was concerned that school children were not counted in the traffic study February 2020 due to the current pandemic. The third individual had concerns with traffic volumes generated from the proposed development with the typical traffic during rush hour, and flooding/drainage into her neighborhood from the proposed development. The fourth individual was concerned about the access to the Cumberland Metra Station and that new businesses should be there instead of the proposed development. The fifth individual was concerned about walkability as well as children walking and young adults driving in the area with the traffic volumes and proposed development. The sixth and final individual who spoke was concerned about the cell tower relocation, walkability, that the scale and size of the proposed development is too large, and that the proposed development would create additional traffic and accidents in the area. The Planning and Zoning Board recommended (5-2) that the City Council approve the request with the five conditions in the Staff Report. Recommendations: I recommend approval of Ordinance Z-23-20 to approve a Preliminary Planned Unit Development, Tentative Plat of Subdivision, Map Amendment from M-1 to C-3, and Conditional Use for a mixed-use Planned Unit Development in the C-3 zoning district subject to the following conditions: Conditions of Approval 1. That a full traffic study, including all site access points and required content approved by IDOT, shall be provided at time of Final Planned Unit Development. 2. That a 10-foot wide side path should be constructed along the Golf Road and Wolf Road frontages within the public right-of-way, tying into the Cumberland Metra parking lot at the north. 3. That the governing documents for the subject parcels be reviewed and approved by the City Attorney prior to the recording of any Final PUD Plat or Final Plat of Subdivision. 4. A fire hydrant will be required within 100 feet of the fire department sprinkler connection at the proposed restaurant building. 5. All proposed improvements and modifications shall be in full compliance with all applicable codes and ordinances. Drawings may have to be modified to comply with current codes and ordinances. 6. The Petitioner must, as part of the Development, reconstruct at its cost and expense, the Golf Road/ Wolf Road/Seegers Road intersection when adding a fourth leg to accommodate northbound and southbound traffic on Wolf Road. The Final Engineering Plans and Final Plat of PUD shall incorporate plans depicting the reconstruction of this intersection and shall be approved by all agencies having jurisdiction over the roads connecting to the intersection. Page 8 of 87 Attachments: Attachment 1: Project Narrative Attachment 2: Petitioner’s Standards for Conditional Use Attachment 3: Plat of Survey Attachment 4: Tentative Plat of Subdivision Attachment 5: Traffic Statement for Proposed Apartment Building and Commercial Out-lot Attachment 6: Preliminary Auto-Turn Diagrams Attachment 7: Locati on Map Attachment 8: Site and Context Photos Attachment 9: Chairman Szabo Letter from Planning & Zoning Board to the Mayor and City Council Attachment 10: Draft Excerpt from the September 22, 2020 Planning and Zoning Board Meeting Ordinance Z-23-20 Exhibit A: Proposed Preliminary Plat of PUD Page 9 of 87 7/24/2020 5 PROJECT NARRATIVE PROJECT DESCRIPTION The following is a narrative summary for the initial application of a Preliminary Planned Unit Development (PUD) for the subject property (“Site”) located at 414 E. Golf Road in the City of Des Plaines. The development site is currently occupied by a vacant industrial facility and is zoned M-1 Limited Manufacturing. The applicant is proposing a new multi-family residential development, accompanied by a free-standing commercial use bisected by a reconstructed access drive that will align with the intersection of N. Wolf Road and E. Golf Road. The proposed residential development – branded as Cumberland Crossing – will be built in two subsequent phases, with both phases ultimately combining as one building with common lobby and amenity spaces. 284 apartment units are proposed in Phase 1, with an additional 165 units in Phase 2, totaling 449 units upon full build out. The proposed parking count is 494 spaces, with a cumulative ratio of 1.1 spaces per unit, which meets current code requirements for a mixed-use development in a Transportation Overlay District. The site is immediately adjacent to the Cumberland Metra Station parking lot to the (north). Access to the Metra parking lot is provided by an access road that is partially located on the subject property, with the remaining portions of the access drive located on Union Paciϐic right-of-way. Site Context Map Attachment 1 Page 10 of 87 6 CUMBERLAND CROSSING | PRELIMINARY PUD SUBMISSION SITE CONTEXT The Site is 6.49 acres, and is currently occupied by a vacant 106,900 square foot industrial/warehouse building. Surface parking lots are located along the southern portions of the property line along the Golf/Wolf Road frontage. A truck loading and fenced-in storage area is located on the north/northwest side of the existing buildings, which has little other improvements aside from an existing cellular tower that is proposed to be replaced or relocated. The western edge of the property is bound by an existing access road off of Golf Road, which provides access to the onsite parking areas, loading areas, and the Cumberland Metra station and commuter parking lot to the north. This access road is partially located on the subject property and subject to easement agreements, noted in further detail below. Including the above-mentioned access road, vehicular circulation routes exist on all sides of the property, with no occupiable land uses immediately adjacent. The Cumberland Metra Station commuter parking lot is located to the immediate north of the site, which provides access to the Cumberland Metra Station just north of the parking lot. The south/southeast sides of the property are bound by Golf Road and Wolf Road, respectively, with a mix of multi-family residential, single-family residential, and commercial and automotive service beyond opposite those roadways. The Wolf Road frontage has a notable grade separation due to an existing retaining wall that increases in height towards the east corner of the property. The west side of the property is adjacent to a Union Paciϐic freight line, which includes a portion of the existing site access drive. Beyond the freight rail line is an existing single-family residential neighborhood, which largely faces way from the subject property. Upon completion, the proposed residential building will be roughly 150 feet from the nearest single-family property line, and roughly 180 to 230 feet from the closest single-family structures. Easements and Use Agreements There are several easements and use agreements in place on the Site today, which will need to revised or redrafted as part of this development proposal. • Easements allowing public access to the Cumberland Metra Station and commuter parking lot (per Document T1997027) will remain, but will require amendment to accommodate the proposed access drive realignment. This effort is anticipated to involve the Site owner, City of Des Plaines, Metra, and Union Paciϐic. Union Paciϐic also owns/controls portions of the access road, which is bisected by both UP land and the subject property line. • A Sanitary District easement runs along substantial portions of the north/northwest property line, which will remain in place (per Document T1427055). This easement contains and provides access to a substantial MWRDGC combined sewer line, and will not be encumbered by the proposed development. • A cellular tower exists on the northwest side of the existing building, which is covered by an unrecorded use and access agreement. This tower will be necessarily relocated or replaced with a new location and apparatus on Site or in the immediate vicinity. Further coordination on this matter with the property owner, tower operator, and City of Des Plaines is anticipated in advance of the Final PUD application. Attachment 1 Page 11 of 87 7/24/2020 7 Legal Description LOTS 2, 3, 6 AND 7 ȍTAKEN AS A TRACTȎ ȍEXCEPT THAT PART THEREOF DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE SOUTHERLY RIGHT OF WAY LINE OF CHICAGO AND NORTHWESTERN RAILWAY COMPANY AND THE WESTERLY LINE OF WOLFǧGOLF ROAD PRODUCED; THENCE SOUTHWESTERLY ALONG THE WESTERLY LINE OF WOLFǧGOLF ROAD PRODUCED, 110.55 FEET; THENCE NORTHWESTERLY PARALLEL TO THE SAID SOUTHERLY RIGHT OF WAY LINE OF THE CHICAGO AND NORTHWESTERN RAILROAD COMPANY TO THE EASTERLY RIGHT OF WAY LINE OF THE WEST WYE TRACT OF SAID CHICAGO AND NORTHWESTERN RAILWAY COMPANY; THENCE NORTHWESTERLY ALONG SAID EASTERLY LINE OF SAID WYE TRACT TO THE NORTHWESTERLY LINE OF LOT 3 IN SEEGERS SUBDIVISION THENCE NORTHEASTERLY ALONG THE NORTHWESTERLY LINE OF LOT 3, 76.13 FEET TO THE SAID SOUTHERLY RIGHT OF WAY LINE OF SAID CHICAGO AND NORTHWESTERN RAILWAY COMPANY; THENCE SOUTHEASTERLY 909.89 FEET ALONG SAID SOUTHERLY RIGHT OF WAY LINE TO THE PLACE OF BEGINNING; AND ALSO EXCEPT THAT PART THEREOF DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SECTION 18; THENCE SOUTH ALONG THE WEST LINE OF SAID SECTION 18, FOR A DISTANCE OF 1185.2 FEET; THENCE EASTERLY ALONG A LINE WHICH FORMS AN ANGLE OF 102 DEGREES 23 MINUTES TO THE LEFT WITH A PROLONGATION OF THE LAST DESCRIBED COURSE FOR A DISTANCE OF 2437.1 FEET; THENCE NORTHEASTERLY ALONG A LINE WHICH FORMS AN ANGLE OF 51 DEGREES 35 MINUTES TO THE LEFT WITH A PROLONGATION OF THE LAST DESCRIBED COURSE FOR A DISTANCE OF 126.1 FEET TO THE POINT OF BEGINNING WHICH IS ON THE NORTH RIGHT OF WAY LINE SEEGER ROAD; THENCE EASTERLY ALONG SAID NORTHERLY RIGHT OF WAY LINE WHICH FORMS AN ANGLE OF 45 DEGREES 05 MINUTES TO THE RIGHT WITH A PROLONGATION OF THE LAST DESCRIBED COURSE FOR A DISTANCE OF 84.7 FEET TO A POINT; THENCE NORTHEASTERLY ALONG A LINE WHICH FORMS AN ANGLE OF 45 DEGREES 05 MINUTES TO THE LEFT WITH A PROLONGATION OF THE LAST DESCRIBED COURSE FOR A DISTANCE OF 430.2 FEET TO A POINT WHICH IS ON THE CHICAGO AND NORTHWESTERN RAILWAY RIGHT OF WAY LINE; THENCE NORTHWESTERLY ALONG SAID RIGHT OF WAY LINE WHICH FORMS AN ANGLE OF 84 DEGREES 22 MINUTES TO THE LEFT WITH A PROLONGATION OF THE LAST DESCRIBED COURSE, FOR A DISTANCE OF 120.6 FEET TO A POINT; THENCE SOUTHWESTERLY ALONG A LINE WHICH FORMS AN ANGLE OF 95 DEGREES 38 MINUTES TO THE LEFT WITH A PROLONGATION OF THE LAST DESCRIBED COURSE FOR A DISTANCE OF 549.8 FEET TO A POINT ON THE AFORESAID NORTH RIGHT OF WAY LINE OF SEEGER ROAD; THENCE EASTERLY ALONG SAID NORTH RIGHT OF WAY LINE WHICH FORMS AN ANGLE OF 45 DEGREES 05 MINUTES TO THE LEFT WITH A PROLONGATION OF THE LAST DESCRIBED COURSE FOR A DISTANCE OF 84.7 FEET MORE OR LESS TO THE POINT OF BEGINNING; AND ALSO EXCEPTING FROM SAID TRACT THAT PART THEREOF LYING SOUTHEASTERLY OF THE SOUTHEASTERLY LINE OF THE RIGHT OF WAY OF WOLFǧGOLF ROADȎ; IN SEEGERS SUBDIVISION OF PART OF THE SOUTH 1/2 OF FRACTIONAL SECTION 7 AND PART OF THE NORTH 1/2 OF FRACTIONAL SECTION 18, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,ILLINOIS. PARCEL 2: NONǧEXCLUSIVE EASEMENT FOR USE AND OPERATION OF A ROADWAY AS ESTABLISHED BY GRANT FOR CHICAGO AND NORTHWESTERN RAILWAY COMPANY TO AMERICAN NATIONAL BANK AND TRUST COMPANY OF CHICAGO, AS TRUSTEE UNDER TRUST NUMBER 13454 RECORDED AS DOCUMENT NO. LR1997027, AND THE TERMS AND CONDITIONS THEREOF. Attachment 1 Page 12 of 87 8 CUMBERLAND CROSSING | PRELIMINARY PUD SUBMISSION POLICY CONTEXT The proposed development directly conforms with a number of the City’s top policy and economic development goals, informed by several studies and extended planning processes – and represents a unique opportunity for strategic implementation and advancement of stated goals. 2019 Comprehensive Plan As proposed, the plan for 414 E. Golf Road is supported by the top two “Overarching Principles” noted of the Comprehensive Plan (page 8), which directly reference the Cumberland Metra Station and surrounding district. This includes the priority to: • Expand Mixed-Use Development – The City should focus its efforts on expanding mixed-use developments in the Downtown, near the Cumberland Metra Station, and along the Oakton Street Corridor. Mixed-use developments encourage development within compact areas of land, reduce trafϔic and pollution, and contribute to the creation of a pedestrian-friendly environment. • Provide a Range of Housing Options – In addition to mixed-use development, the City should be open to the development of high-quality townhomes and other multiple-unit residences that would provide convenient access to shopping, civic uses, and open space. Downtown Des Plaines and the stretch of Northwest Highway near the Cumberland Metra Station are already home to a variety of housing types; these units provide valuable housing options for the community and allow people to live within close walking distance of several amenities… Future Land Use In addition to advancing top policy objectives, the Site is speciϐically identiϐied in the community’s Future Land Use Map on page 14, as a location for ‘High Density Urban Mix with Residential’ (HDUMR), the same land use designation as shown within the downtown core. Furthermore, the site is by far the largest property within the Cumberland Station’s HDUMR cluster, as well as the most proximate to the station. Combined, these factors present the City with the single most impactful opportunity to implement new multi-family development at suitable density and volume to help realize it’s envisioned land use and economic development goals. Attachment 1 Page 13 of 87 7/24/2020 9 Other associated land use policies in support of the proposed development include: • Land Use Plan, Residential (page 11) – A primary goal of the Des Plaines Comprehensive Plan is to preserve and enhance established single-family neighborhoods, while expanding denser housing options. To accomplish this, the Land Use Plan underscores the desire for attached Single-Family and multifamily developments in the Downtown, near the Cumberland Metra Station, and along the Oakton Street Corridor. • Multifamily (page 12) – The Land Use Plan supports the development of high quality multifamily housing located in denser areas near multi-modal facilities... Transportation The proposed plan also incorporates and helps to implement several of the transportation goals and Recommended Priority Improvements identiϐied in the Comprehensive Plan. These include the realignment and enhancement of bike & pedestrian facilities at the Golf & Wolf Road intersection, and completion of a critical northern link of the proposed Wolf Road Bikeway connecting Cumberland Metra Station to Maine West High School (Items E & 3 – Recommended Pedestrian and Bike Improvements map on page 38). 2010 Cumberland Station Area TOD Plan The Cumberland Station TOD Plan analyzed the Cumberland station area and provided guidance on how to attract transit-supportive development and establish a range of pedestrian improvements within a ¼ mile of the station. Ultimately, the plan identiϐied a range of Key Initiatives for implementation in both short- and long-term, of which several are of directly relevance to the subject Site. Notable examples include: • Reconϔiguration of the Golf/Wolf/Seegers Intersection. This enhancement was identiϐied as a top short- term priority, and is now included as an essential component of the proposed plan for the Site. • Facilitation of private-driven redevelopment of large auto-oriented sites into transit-supportive uses. This key long-term initiative reϐlects the desire to redevelop the subject property, primarily as a dense, residential development. Another aspect of the envisioned long-range master plan concept includes a small new commercial use in the immediate proximity of the realigned Golf/Wolf intersection, which is also included in the proposed Site Plan. While the current proposal enables the substantial realization and implementation of the Cumberland Station Area TOD Plan there are a few departures from the envisioned development concept, which was prepared in 2010 and have since been determined to be infeasible based on current market trends and conditions. Examples include the subdivision of the property by a new central access drive, resulting in a dramatic reduction in land use efϐiciency; inclusion of lower-density building types that are not able to adequately support the land and infrastructure costs associated with the envisioned development; and inclusion of condominiums, which are not considered feasible under current conditions. A market snapshot has been provided as part of this application and summarized later in this narrative, which identiϐies the range of densities and unit types that are more appropriately suited to modern transit-oriented development projects – and supported by the current real estate market. Attachment 1 Page 14 of 87 10 CUMBERLAND CROSSING | PRELIMINARY PUD SUBMISSION ZONING The proposed zoning for the Site would replace the current M-1 Limited Manufacturing zoning with C-3 General Commercial zoning, with conditional use as a Mixed-Use Development. The underlying C-3 designation is consistent with neighboring C-3 zoned properties to the immediate south and east, and with the bulk of the Cumberland Station Area properties located along the north side of Northwest Highway. Conditional use as a Mixed Use Development is supported by the site’s proximity to the Cumberland Metra Station and intended character and use identiϐied in the City’s Comprehensive Plan and Cumberland Station Area TOD Plan as outlined above. A property with existing multi-family residential uses is located to immediate east of the Site across Golf Road, which is zoned R-3 Townhouse Residential. An R-1 Single Family Residential district is located to the southeast of the Site beyond the Golf/Wolf/Seeger intersection. To the west of the site is an existing neighborhood with R-1 Single-Family zoning, however these properties are not immediately adjacent and separated from the Site by an existing Union Paciϐic freight line. !9 !14 ^ ^ Wellers Creek W e l l e r s C r e e k S I X T H A V E M E Y E R C T FLET CHER DR R A KELN C U M B E R L A N D P K Y YAL ECT SA NBOR N S T RA D C L I F F E A V E HARVEY A V E COLUMBIAAVE AN I T A S T S PE C T R D HAR VEY A V E COLUM BIAAVE ON R D C U M B HARVE Y A V E COLU MBIA AVE AVE OX F O R D R D COL UMB IA AVE W OO D BR I D GE R D W O L F R D SE E G ER S R D S E V E N T H A V E NO R T H W E S T H W Y HA RV EY A V E B R O A D W A Y S T G OL F R D W A R R I N G T O N R D DAV IS C T JO S E P H I N E C T GAN O BRIEN S T STATE S T ST R A T F O DR AKELN A RD MO R F I F T H A V E TH I RD A V E NO R T H W E S T H W Y MO U N T P R O S P E C T R D VIL L A G E C T IN N E R C I R C L E D R WE S T G AT E R D GO LF RD FO U R T H A VE EI G H T H A V E YA LE CT YA LE CT GOLF R D SEEGE R S R D HANB URYDR H A N B U R Y D R HA N B U RY D R Un i o n P a c i f i c R a i l r oa d Un i o n P a c i f i c R a i l r o a d ( N W L i n e ) BLACKHAWK PARK CORNELL PARK TETON PARKKUTCHEN PARK NORTHSHIRE PARK NORT DE S CHIPPEWA POOL YA L ECTPA RK Current Zoning Map Institutional InstitutionalI-1 Other Planned Unit Development^ Manufacturing Special ManufacturingM-3 General ManufacturingM-2 Limited ManufacturingM-1 Commercial Neighborhood ShoppingC-1 Limited Office CommercialC-2 General CommercialC-3 Regional ShoppingC-4 Central BusinessC-5 Casino DistrictC-6 C-7 High Density Campus Commercial Single Family Residential Single Family ResidentialR-1 Multi Family Residential R-3 Mobile HomeM-H Townhouse Residential Central Core ResidentialR-4 Two Family ResidentialR-2 Attachment 1 Page 15 of 87 7/24/2020 11 C-3 Mixed Use Proposed Site Area 282,762 SF (6.49 AC) Building Coverage 106,900 SF Existing (37.8%)142,225 SF (50.3%) combined total Residential 140,225 SF Commercial 2,000 SF D. Site Specifi cations 1. Minimum Lot Area 1,815 SF/Unit Phase 1: 996 SF/Unit Phase 2: 630 SF/Unit (total build out) 2. Minimum Yards a. Front Yard From back of sidewalk on proposed access drive 5 ft.10 ft. – 25’ b. Side Yard Provided (Wolf Road)5 ft.12 ft. – 20 ft. c. Rear Yard 25 ft.30 feet 3. Maximum Height 45 ft. 71 ft. - 4 in. F. Parking Requirements Within 2,500' of rail station Proposed Residential 449 total units 492 required 494 total (1.10/unit) Studio 65 units 1 space/unit 65 spaces (1/unit) 1 Bedroom 299 units 1 space/unit 299 spaces (1/unit) 2 Bedroom 85 units 1.5 spaces/unit 128 spaces (1.51/unit) Proposed Commercial 2,000 SF (gross) Class B Restaurant 13 spaces (6.5 / 1,000 SF) Zoning Regulations Table Variations to Bulk Standards The following major variations to the City's bulk standards for development within a C-3 General Commercial District and/or as a conditional use as a Mixed Use Development within a C-3 General Commercial District are anticipated: • Minimum Lot Area – the proposed residential development exceeds minimum lot area requirements of 1,815 square feet per unit (24 units/acre) for C-3 Mixed Use developments. Proposed densities are consistent with comparable TOD projects within the City and surrounding region. See the Real Estate Market Conditions section of this narrative for additional information about relevant examples. • Height – the proposed height of 71'-4" exceeds the maximum permitted height of 45’. The proposed development is six-stories tall, including ϐive ϐloors of residential use over one ϐloor of podium parking. Attachment 1 Page 16 of 87 12 CUMBERLAND CROSSING | PRELIMINARY PUD SUBMISSION PROPOSED DEVELOPMENT PLAN The plan for the redevelopment of 414 E. Golf as Cumberland Crossing – a new mixed use, transit-supportive development – will pursue a two-phased approach to redevelopment of the Site, where the bulk of site and access improvements are provided in the ϐirst phase, alongside the substantial completion of the proposed residential building and retail out lot. Phase 2 will occur upon successful completion and substantial lease up of the Phase 1 building. While this phased approach provides an added degree of ϐlexibility to adapt to future market conditions and timing, the proposed residential development is designed in a manner that allows for the ϐinal product to both appear and function as a cohesive whole. Furthermore, the proposed plan ensures that the bulk of site and neighborhood facing improvements are provided as part of the ϐirst phase, while also minimizing perceived external impacts through strategic Phase 1 building placement – ultimately enabling a more gradual transition of density and intensity of use over time. An outline of the proposed plan metrics, and more detailed overview of the proposed building and site enhancements is outline below – and in the attached plan exhibits. Residential Phase 1 Phase 2 Total Units 284 165 449 Parking Internal 294 147 347 Surface 53 0 53 347 147 494 Commercial Units 2,000 Parking 13 Stacking 6–8 Proposed Development Summary Proposed Cumberland Crossing Site Plan Attachment 1 Page 17 of 87 7/24/2020 13 Residential Development The proposed two phase, transit-oriented multi-family development will consist of a six story podium-style building with ground ϐloor covered parking and ϐive ϐloors of apartments above podium level, split into two buildings. In addition to parking, the ground ϐloor will include a common two-story lobby, leasing ofϐices, mailroom, bicycle storage, and trash collection rooms. Phase I parking garage will include approximately 294 parking spaces and Phase II parking garage will include 147 parking spaces. When completed, internal parking between Phase I and Phase II will be connected through common drive aisles. An additional 53 outdoor parking spaces will be provided for a total of 494 spaces. Two loading areas for move-ins/move-outs will be provided. Phase I loading space is located in the parking lot at the northwest portion of the site and Phase II loading/drop-off space is located along the main entry circular drive. A portion of the second ϐloor will be occupied by an approximately 7,000 sf amenity space, which will include a lounge area, community kitchen, event room, game room, ϐitness and yoga, as well as common restrooms. The centrally located amenity area will be directly accessible from an approximately 34,678 sf Phase I green roof/terrace and 11,545 sf Phase II green roof/terrace. The terrace will include a pool, spa, outdoor grilling area, sitting areas, yoga lawn, event lawn, and outdoor theater. Second ϐloor apartment units facing the green roof will include private patios. Luxury apartment units will occupy the remaining portion of second ϐloor as well as ϐloors three through six. A mix of studios, one- and two-bedroom units will be provided. Phase I will consist of approximately 49 studios, 185 one-bedroom units, and 50 two-bedroom units, for a Phase I total of 284 units. Phase II will consist of approximately 16 studios, 114 one-bedroom units, and 35 two-bedroom units, for a Phase II total of 165 units. Phase I and II combined will house 449 apartment units. Apartment amenities will include 9 foot ceilings, stainless steel appliances, tile backsplash, quartz counters, tile shower surrounds, smart thermostats, balconies, window treatments, wide plank vinyl ϐlooring, in-unit laundry, high speed internet access and keyless apartment entry locks. Bird's Eye Illustration of Proposed Residential Building - looking east. Attachment 1 Page 18 of 87 14 CUMBERLAND CROSSING | PRELIMINARY PUD SUBMISSION The contemporary building design will feature a complimentary mix of utility size face brick and preϐinished wood grain texture ϐiber cement panels and siding. Two brick and three ϐiber cement colors are proposed. The podium level will consist primarily of brick with louvered, and spandrel glass openings, accented by ϐiber cement siding at corners and building insets. The upper portion of the building consists primary of ϐiber cement siding and panels with brick extending up to and including the ϐifth ϐloor at prominent elements. A decorative metal canopy is proposed at the roof level to accentuate building corners. Floor to ceiling windows and hanging metal balconies, tied back to building complete the design. Commercial Development A small, 1-story commercial use of roughly 2,000 square feet is proposed in the southern portion of the Site, in close proximity to the realigned intersection of Wolf and Golf Roads. The location and orientation of this use is intended to take advantage of the intersection’s high visibility and convenience for daily commuters coming and going from the Cumberland Metra Station – and for residents living within walking distance of the Site. A speciϐic tenant has not yet been conϐirmed at the time of this application, however the desired intent of the use is for a limited service and convenience-oriented food & beverage provider such as a coffee shop. Drive-thru service and ease of access are critical operational features. Indoor seating is expected to be limited in response to both the size and nature of the anticipated service model. The Site Plan shows 13 head-in/angled parking spaces, along with six to eight stacking spaces associated with the drive thru to support the anticipated use – all of which would be accessed through a one-way loop off of the realigned access drive. Some outdoor seating and decorative landscaping is also included as part of the proposed plan. Though the speciϐic location and design are not yet determined, building signage and a free-standing sign element along Golf Road are anticipated. Proposed Commercial Use ConceptWhile the building’s architectural style and character will be largely inϐluenced by the future tenant’s corporate design standards. However, it is expected that the building’s design and aesthetic qualities will also complement the proposed residential development and adequately reϐlect the important and highly visible location at the ‘front door’ of the Cumberland Crossing project site and Cumberland Metra Station beyond it. Attachment 1 Page 19 of 87 7/24/2020 15 Site Access & Circulation Vehicular Access As noted previously, the proposed development will be loaded off of the existing Metra Station access drive, which will be partially realigned to connect with the intersection of Wolf & Golf Roads. Additional study of the intersection realignment’s geometrics and coordination with associated agencies – including the City of Des Plaines, IDOT, and Union Paciϐic – is required, however the proposed plan is directly supported by numerous policy recommendations and past site and area planning efforts. This improvement will provide greater control and visibility to cars entering and travelling through the Site, while also increasing the distance between the primary access point and existing at- grade rail crossing at Golf Road a the southern end of the property. Upon entering the Site the primary access drive will generally follow the course of the existing road, which will be enhanced with streetscape furnishings – including new decorative lighting and street trees located within a tree lawn, providing a buffer between the road and adjacent sidewalk. A minimum curb to curb width of 26 feet is proposed in accordance with recommendations provided by the City during the Technical Review process in order to ensure adequate access for ϐire and safety services. The existing access drive connection at Golf Road is currently shown as remaining in the proposed site plan, however it is anticipated that this entrance will be converted to limited access – allowing for only right-in/right-out, right-out only, or emergency access only – if not removed. Further study of this access point is expected and will be supported by the development team’s trafϐic and engineering consultants, as well as input from City, IDOT, and Union Paciϐic. Additional information regarding projected trafϔic impacts is provided in the attached Trafϔic Impact Statement prepared by KLOA. Building Access Two vehicular entry and exit points are planned for the parking garage, one for Phase I and a second for Phase II, both accessed from a common circle drive located at the western portion of the site. The circle drive will feature decorative landscaping and paving and provided additional loading/drop-off areas in close proximity to the building’s main entrance. In addition to the main entrance, additional pedestrian access points are provided on the west, north, and east sides of the building, which will be controlled to ensure security. The northern building entrance is located to allow direct, convenient access to the Metra Station, and will feature decorative landscaping and lighting, and a commuter lobby that further enhance the project’s transit-supportive nature. Bike & Pedestrian Circulation The proposed plan will enable pedestrian circulation around all sides of the building, providing multiple routes and linkages for both residents of the new development and the surrounding neighborhoods. These routes will be improved with decorative landscaping and lit to ensure safety and comfort and align with essential street crossings. The existing sidewalk along the east side of the site – along the Golf and Wolf Road frontages – will also be widened to ten feet to allow for a new multi-use path in support of City and County efforts to implement a network of local and regional bike trails. To support this use, an improved and expanded bike parking area is proposed at the easternmost corner of the subject property and on the Metra Commuter lot (southeast corner). The strategic location of this facility is intended to allow for convenient access from the proposed bike route, while also helping to mitigate conϐlicts with pedestrian activity in closer proximity to the station platform entrance and discourage potentially dangerous crossing behavior of the tracks. Further coordination with the City, Metra, and Union Paciϐic is required in designing and implementing this facility. Attachment 1 Page 20 of 87 16 CUMBERLAND CROSSING | PRELIMINARY PUD SUBMISSION Landscaping & Open Space Similar to the building’s architecture, the proposed Site landscaping employs a ‘four-sided’ approach where all sides of the proposed building feature high-quality perimeter landscaping. The planting plan will include a mix of canopy, evergreen, and ornamental trees, as well as an array of seasonal and perennial planting beds that meet the City’s landscape standards while also complementing the aesthetic character of the building. Special attention will be paid to landscaping at the main entrance and at the commuter entrance on the north side of the building, which will be highly visible from the Metra commuter lot. Open Spaces The proposed building includes a substantial amount of open space in the form of a second-story green-roof and amenity deck. Upon completion of both phases, the roof deck will total over 1 acre in size, and provide building residents and guests with a wide range of on-site amenities and activities. An additional half-acre of passive open space is provided in the northwest corner of the property, whose use may change over time to support the interests of the building’s residents. In Phase 1, the extents of the Phase 2 building envelope will be utilized as additional ground-level open space, providing an additional acre of ϐlexible use space for residents. In whole, the proposed plan incorporates roughly 2.3 acres of usable open space in Phase 1 and 1.5 acres of space upon the completion of Phase 2. Site Buffering While the intention of the landscape plan is to enhance views and connectivity between the Site, surrounding streets and commuter lot, additional landscape buffering is proposed along the western edge of the site between the main access drive and neighboring Union Paciϐic freight line. This buffer, which would include new evergreens and canopy trees will help to minimize visual and auditory impacts to both residents of the new building and of the existing single-family neighborhood to the west. Similarly, the location and layout of the proposed building allows for both increased sun exposure for on-site amenity spaces and units, while also effectively avoiding reductions of sun exposure on any nearby or neighboring homes. Grading & Drainage Based on an analysis of the property and proposed site development plan, the majority of stormwater detention will be provided by a constructed vault located below portions of the Phase 1 building footprint. Site volume control will be primarily addressed through the use of CA-7 stone within the aforementioned detention vault, through capture and inϐiltration on portions of the second story green roof, and with permeable pavers located on residential building's main entrance drive. A preliminary approach to stormwater management has been prepared by Spaceco (see attached Preliminary Grading and Utility Plan). Attachment 1 Page 21 of 87 7/24/2020 17 REAL ESTATE MARKET CONDITIONS SB Friedman Development Advisors has been commissioned to develop a market analysis of the Site and associated development proposal – including a special focus on market rate apartment trends and standards. A thorough review of ϐindings is included with this application, however key ϐindings from their analysis include: • The overall unit density for Cumberland Crossing is comparable to recently delivered apartment projects in the market. As shown in the chart below, the proposed ϐinal density of 69.2 units per acre (du/ac) falls within the range of comparable projects within the region (ranging from 42 du/ac to 87 du/ac). Furthermore, the proposed Phase 1 density is 43.8 du/ac, which sits at the lowest end of the comparable project range. By carrying out the development in the phased manner as proposed, the plan allows for the Site to be initially implemented at a minimum market threshold and then be increased in density over time as the Cumberland Station Area matures. • Cumberland Crossing’s proposed unit mix favors studio and one-bedroom apartment units. The balance of unit types proposed has been tailored in response to leasing trends at other nearby comparable projects, including Buckingham Place. As a result, over 80% of the proposed units are studios or one-bedroom apartments, which is a higher proportion than other apartment projects in the market. This approach is based on observed market trends which show a shift towards smaller apartment units in new apartment projects, which have been more successful in leasing up smaller end units. Attachment 1 Page 22 of 87 18 CUMBERLAND CROSSING | PRELIMINARY PUD SUBMISSION DEVELOPMENT SCHEDULE The following preliminary schedule has been outlined for proceeding with the entitlements, permitting, construction, and occupancy of the proposed Cumberland Crossing Development. Further reϐinement and coordination is anticipated as the project advances through the PUD application review process. Entitlements • Preliminary PUD Application & Review July 24, 2020 – Late August 2020 • Final PUD Submittal Preparation, Application & Review September 2020 – December 2020 Design • Schematic, Design Development, Construction Documents Begin October 2020 – February 2021 Permitting February 2021 – April 2021 Construction • Phase 1 May 2021 – December 2022 • Phase 2 (including Design, Permitting & Construction) September 2022 – October 2024 Attachment 1 Page 23 of 87 414 E. Golf Road – Cumberland Crossing Standards of Conditional Use Responses Responses to the City’s Standards for Conditional Use are provided below. 1. The proposed conditional use is in fact a conditional use established within the specific zoning district involved;The proposed mixed-use development for 414 E. Golf Road is a permitted conditional use as stated in the City’s Municipal Code under Section 12-3-5-1: Mixed Use Developments, under sub-section C. Special Uses; and meets the purpose and intent of sub-section A. A.Statement Of Purpose: The purpose and intent of these provisions is to permit the construction of residential dwelling units on the same zoning lot as commercial developments. C.Special Uses: 1.Mixed use developments are allowed as a conditional use in the C-3 general commercial zoning districts. 2. The proposed conditional use is in accordance with the objectives of the city's comprehensive plan and this title;The proposed development accomplishes the objectives of allowing a mixed-use development as a conditional use, which are stated in 12-3-5-1.B: 1.Contribute to the economic viability of existing commercial areas; and 2.Encourage the implementation of innovative housing options, by providing alternatives to the typical detached single-family dwelling unit.The proposed development would contribute substantially to the viability of nearby businesses and efforts to attract new businesses by both providing an increase in the local population, and serving as a highly-visible, landmark development that anchors the City’s efforts to promote the Cumberland Metra Station Area as a transit-oriented district. The proposed development also provides a range of multi-family residential unit types and sizes, with a unit mix that has been purposefully designed to fully satisfy the housing needs of people seeking to live in Des Plaines and is consistent with other transit-oriented development projects within the City and surrounding region. Overall, the proposed development fulfills the City’s long-time land use, economic development, and transportation goals for both the site and surrounding district, and is consistent with ‘High Density Urban Mix with Residential’ future land use designation identified for the site in the City’s Comprehensive Plan. AUGUST 19, 2020 Attachment 2 Page 24 of 87 Page 2 3. The proposed conditional use is designed, constructed, operated, and maintained so as to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity; The proposed development is indicative of a modern transit-oriented development, which aims to increase residential density and overall activity within close proximity to regional transit infrastructure. The scale, style, and four-sided architectural design of the proposed residential building lend prominence to the site on par with its strategic location within the Cumberland Station Area District, and as a northern gateway into the community. 4. The proposed conditional use is not hazardous or disturbing to existing neighboring uses; The proposed development is consistent with best practices for mixed-use and multi-family residential development within a transit-oriented district, and satisfies a number of the City’s stated land use and economic development goals. In developing the property, a range of streetscape and public realm enhancements will be implemented throughout the site that help to improve pedestrian access, safety, and comfort – most notably for Metra commuters. Landscape enhancements will also greatly improve conditions along the perimeter of the site, and provide increased buffering between the Metra Station, proposed building(s) and nearby residential neighborhoods. In addition, the traffic improvements will also benefit the surrounding neighborhood. 5. The proposed conditional use is to be served adequately by essential public facilities and services such as highways, streets, police and fire protection, drainage structures, refuse disposal, water and sewer, and schools; or the persons or agencies responsible for the establishment of the proposed conditional use shall provide adequately any such services; The design of the proposed site and building plans provide adequate provision for public services, control over vehicular traffic, provide and protect common open areas for building residents, and further amenities of light, air, recreation, and visual enjoyment. Where modifications to essential public facilities are proposed – such as the partial realignment and enhancement of the existing Metra Station access drive – the applicant will work with the City and other associated stakeholders and agencies to ensure that adequate and appropriate use of public facilities are maintained. 6. The proposed conditional use does not create excessive additional requirements at public expense for public facilities and services and not be detrimental to the economic welfare of the community; The proposed mixed-use development realizes a number of long-term goals for the City ranging from the 2010 Cumberland Station Area TOD Plan to the 2019 Comprehensive Plan update. This includes a number of substantial site improvements that will enhance conditions for future residents, Metra commuters, and the community at-large. Notable examples include a realignment and improvement of the Metra Station access drive at the intersection of Wolf & Golf Roads; enhanced pedestrian access, safety, and comfort around all sides of the property; and a partial completion of the Evanston-Elgin Regional Bikeway proposed by the Northwest Municipal Council. Attachment 2 Page 25 of 87 Page 3 7. The proposed conditional use does not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors; The proposed development – consistent with standards and guidelines for mixed-use and multi-family residential developments – does not involve or include detrimental uses or activities. Furthermore, the proposed use is consistent the City’s own stated land use goals for the site and represents a substantial improvement from the property’s past use as a light manufacturing facility. It is anticipated that the location of the property immediately adjacent to the Metra train station will increase Metra ridership and reduce congestion. 8. The proposed conditional use provides vehicular access to the property designed that does not create an interference with traffic on surrounding public thoroughfares; Adequate provisions will be made for the safe ingress and egress and minimal disruption of traffic based on the findings and recommendations of the traffic study included with the Preliminary PUD Application. Notably, the proposal includes a partial reconstruction of the existing Cumberland Metra Station access drive to enable alignment and completion of the Golf & Wolf Road intersection. This enhancement would provide a safer, more controlled entrance to the site for both pedestrians and vehicles, and complete a long-standing priority of the City as noted in both the Comprehensive Plan and 2010 Cumberland Station TOD Plan. In respect to the proposed multi-family residential building, the development meets the City’s access and circulation requirements as determined during an initial review by the City’s Technical Review Board in November 2019. 9. The proposed conditional use does not result in the destruction, loss, or damage of a natural, scenic, or historic feature of major importance; and No natural, scenic, or historical features of major importance exist on the property, which is currently occupied by a now vacant light-manufacturing facility, access road, surface parking lot, and truck loading area. 10. The proposed conditional use complies with all additional regulations in this title specific to the conditional use requested The proposed development complies with all additional regulations in this title as well as the applicable standards within a C-3 General Commercial District, with the exception of any variances identified and described in the applicant’s Responses to PUD Standards submitted as part of the initial Preliminary PUD application to the City on July 24th, 2020. Attachment 2 Page 26 of 87 7/24/2020 19 RESPONSES TO PUD STANDARDS E. Findings: The planning and zoning board and the city council, in their review of planned unit development applications, shall review the particular facts and circumstances of each proposed planned unit development and recommend or authorize approval, approval with modiϐications, or disapproval of the planned unit development in terms of the following ϐindings to the extent applicable: 1. The extent to which the proposed plan is or is not consistent with the stated purpose of the planned unit development regulations set forth in subsection A of this section; The proposed Cumberland Crossing Planned Unit Development (PUD) is consistent with the stated purpose of Section 12-3-5A – most notably in allowing for both a more efϐicient and more creative approach to the use of land resulting in a better character and quality of design. In doing so, the proposal will also provide enhanced access to the neighboring Cumberland Metra Station and associated commuter parking lot, including site, streetscape, and public safety improvements far exceeding the current conditions of the site. In addition, the proposed development is consistent with the stated objectives of the City’s Mixed Use Development standards (Section 12-3-5-1B); while also supporting the community’s stated future land use goals of establishing a transit- oriented development hub on surrounding lands to further bolster economic development. 2. The extent to which the proposed plan meets the requirements and standards of the planned unit development regulations; The proposed Cumberland Crossing Planned Unit Development is currently under uniϐied control and ownership of Cumberland Crossing, LLC and at roughly 6.49 acres is larger than the minimum lot size of 2 acres as required under C-3 General Commercial district zoning. 3. The extent to which the proposed plan departs from the zoning and subdivision regulations otherwise applicable to the subject property, including, but not limited to, the density, dimension, area, bulk and use and the reasons why such departures are or are not deemed to be in the public interest; The proposed development meets or exceeds the following applicable regulations for the C-3 General Commercial District and/or conditional use requirements as a Mixed Use Development within a C-3 General Commercial District: • The minimum size for a PUD in a C-3 District is 2 acres, the subject property is 6.49 acres. • Setbacks – All proposed setbacks exceed the minimum standards for front (5’), side (5’), and rear yards (25’). The minimum building setback for the proposed residential building (primary use) is 12 feet - provided along the N. Wolf Road frontage and portions of the adjacent access drive on the southwest & west sides of the proposed building. The northern (rear) building setback, adjacent to the Metra commuter parking lot is 30 feet. • Compatibility – the uses proposed for the site – multi-family residential and limited fast casual food & beverage service – are typical of transit-oriented development sites and consistent with other neighboring uses. Multi-family residential uses exist to the immediate east of the site across Wolf Road with commercial & light industrial uses located to the south and east as well. The location of proposed uses within the PUD would generally match these facing uses and feature street-level commercial use adjacent to the intersection of Wolf & Golf Roads. Single-family uses to the west are separated from the new development by both an existing freight rail corridor and enhanced access drive, in addition to new landscaping buffering around the perimeter of the PUD STANDARDS Attachment 2 Page 27 of 87 20 CUMBERLAND CROSSING | PRELIMINARY PUD SUBMISSION site. The Metra commuter lot to the north would be enhanced by adjacent perimeter landscaping, increased pedestrian connectivity, and increased visibility, lighting, and building security measures. • Parking – The proposed development meets the City’s on-site parking requirements for Mixed Use Developments. • Trafϐic – Adequate provisions will be made for the safe ingress and egress and minimal disruption of trafϐic based on the ϐindings and recommendations of the trafϐic study included with the Preliminary PUD Application. Notably, the proposal includes a partial reconstruction of the existing Cumberland Metra Station access drive to enable alignment and completion of the Golf & Wolf Road intersection. This enhancement would provide a safer, more controlled entrance to the site for both pedestrians and vehicles, and complete a long-standing priority of the City as noted in both the Comprehensive Plan and 2010 Cumberland Station TOD Plan. • General Design – the general design of the building is anticipated to provide substantial improvements to the current conditions of the site and surrounding vicinity. A ‘four-sided’ approach to architectural design has been pursued, with each side of the proposed residential building featuring façade detailing and ornamentation. Exceptions requested for: • Density - the proposed residential development exceeds minimum lot area requirements of 1,815 square feet per unit (24 units/acre) for C-3 Mixed Use developments, which is inconsistent with similar transit-oriented development sites within the City and surrounding market area and therefore believed to be an undue burden. The proposed minimum lot area for the total project is 630 square feet per unit (69.2 units/acre), however in Phase 1 the proposed lot area is 996 square feet per unit (43.8 units/acre). Further examination of comparable densities is provided in the Real Estate Market Conditions section of the Development Narrative. • Height – the proposed height of 71'-4" exceeds the maximum permitted height of 45’. 4. The extent to which the physical design of the proposed plan does or does not make adequate provision for public services, provide adequate control over vehicular trafϔic, provide for and protect designated common open space, and further the amenities of light and air, recreation and visual enjoyment; The design of the proposed site and building plans provide adequate provision for public services, control over vehicular trafϐic, provide and protect common open areas for building residents, and further amenities of light, air, recreation, and visual enjoyment. The proposal incorporates a number of substantial site improvements that enhance conditions for future residents, Metra commuters, and the community at-large. Notable examples include: • Existing access road realignment and improvement to allow for a better controlled access point to the site and greatly enhanced experience for commuters, buildings residents, and visitors alike, while also increasing sight lines and distance from the existing Union Paciϐic freight line crossing at Golf Road. This enhancement has been identiϐied as an important infrastructure priority in multiple plans adopted by the City. • The proposed access road, existing Metra parking lot access lane, and proximity to Wolf Road allows for adequate ϐire and emergency service access on all sides of the residential building. • The plan increases pedestrian access and connectivity on and around the site, providing substantial enhancements to the experience, comfort, and safety of people traveling by foot to both the proposed development and Cumberland Metra Station. • The sidewalk along the North Wolf Road and Golf Road frontages has been increased in width to 10 feet, enabling an essential segment of the Northwest Municipal Council’s planned Evanston-Elgin Regional Attachment 2 Page 28 of 87 7/24/2020 21 Bikeway. This connection also helps to advance the proposed Wolf Road bikeway – of the City’s ‘Priority Improvements’ identiϐied in the Comprehensive Plan • Upon completion, the proposed building plan provides new residents with just over one acre of common open and amenity space, as well as another ½ acre of surface level open space. During Phase 1 of implementation, the site would include an additional acre of surface-level open space. The majority of proposed amenity deck open areas are aligned with a north-south axis providing increased sun exposure. 5. The extent to which the relationship and compatibility of the proposed plan is beneϔicial or adverse to adjacent properties and neighborhood; The proposed development is indicative of a modern transit-oriented development, which aims to increase residential density and overall activity within close proximity to regional transit infrastructure. The scale, style, and four-sided architectural design of the proposed residential building lend prominence to the site on par with its strategic location within the neighborhood and as a northern gateway into the community. In addition, substantial streetscape and perimeter landscaping enhancements on all sides of the development would greatly enhance current conditions, and broadly promote walkability and pedestrian comfort and safety within the surrounding neighborhoods and overall Cumberland Metra TOD Area district. Furthermore, the proposed phased building approach also provide more a smoother land use transition over time with Phase 1 building enhancements located primarily along the northern portions of the property adjacent to the Cumberland Metra Station parking lot. The near-term impact of the project is also tempered by inclusion of an additional one acre open space area in and lower density count in Phase 1 of the project. The majority of physical site and community enhancements would also be implemented as part of Phase 1, substantially reducing risk of not completing broader community goals, such as enhancing intersection and bike/pedestrian trail connectivity. 6. The extent to which the proposed plan is not desirable to the proposed plan to physical development, tax base and economic well being of the entire community; The proposed plan fulϐills a number of the City’s long-time land use, economic development, and transportation goals, and offers a substantial improvement to property values and the tax base over the existing use – a vacant, functionally obsolete light industrial facility. The development would provide a substantial beneϐit to local businesses and the community’s efforts to attract new businesses. Furthermore, the development would provide a boost to transit ridership and support the long-term viability of the Cumberland Metra Station, 7. The extent to which the proposed plan is not in conformity with the recommendations of the comprehensive plan. The proposed development is consistent with the ‘High Density Urban Mix with Residential’ future land use designation identiϐied for the site in the City’s Comprehensive Plan. Furthermore, the proposed PUD supports the implementation of one of the City’s top ‘Overarching Principles’ of ‘Expanding Mixed-Use Development, recommending to: “… focus its efforts on expanding mixed-use developments in the Downtown, near the Cumberland Metra Station, and along the Oakton Street Corridor. Mixed-use developments encourage development within compact areas of land, reduce trafϔic and pollution, and contribute to the creation of a pedestrian-friendly environment”. Attachment 2 Page 29 of 87 24 CUMBERLAND CROSSING | PRELIMINARY PUD SUBMISSION N: \ P r o j e c t s \ 1 0 8 9 1 \ S U R V E Y \ 1 0 8 9 1 A L T A - 0 1 . d g n D e f a u l t U s e r = c d u a r t e PLAT OF SURVEY Attachment 3 Page 30 of 87 N: \ P r o j e c t s \ 1 0 8 9 1 \ S U R V E Y \ 1 0 8 9 1 T E N T _ S U B - 0 1 . d g n D e f a u l t U s e r = g p t a s i n s k a At t a c h m e n t 4 Page 31 of 87 N: \ P r o j e c t s \ 1 0 8 9 1 \ S U R V E Y \ 1 0 8 9 1 T E N T _ S U B - 0 1 . d g n S H E E T 2 U s e r = g p t a s i n s k a At t a c h m e n t 4 Page 32 of 87 N: \ P r o j e c t s \ 1 0 8 9 1 \ S U R V E Y \ 1 0 8 9 1 T E N T _ S U B - 0 1 . d g n S H E E T 3 U s e r = g p t a s i n s k a At t a c h m e n t 4 Page 33 of 87 N: \ P r o j e c t s \ 1 0 8 9 1 \ S U R V E Y \ 1 0 8 9 1 T E N T _ S U B - 0 1 . d g n S H E E T 4 U s e r = g p t a s i n s k a At t a c h m e n t 4 Page 34 of 87 KLOA, Inc. Transportation and Parking Planning Consultants 9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018 p: 847-518-9990 | f: 847-518-9987 MEMORANDUM TO: Mike Kritzman The Lakota Group FROM: Andrew Bowen Consultant Luay R. Aboona, PE, PTOE Principal DATE: July 21, 2020 SUBJECT: Traffic Impact Statement Proposed Cumberland Crossing Development Des Plaines, Illinois This memorandum summarizes the results and findings of a site traffic evaluation conducted by Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA, Inc.) for Cumberland Crossing, a transit-oriented development (TOD) to be located on the north side of Golf Road (Illinois Route 58) at its signalized intersection with S. Wolf Road in Des Plaines, Illinois. As proposed, the site, which currently contains a vacant industrial building, will be redeveloped with a six-story apartment building with 449 units and an internal parking garage and a 2,000 square-foot fast casual restaurant with a drive-through lane. Primary access to the development will be provided via a proposed full movement access road that will form the fourth (north) leg of the signalized intersection of Golf Road with S. Wolf Road. The Union Pacific Northwest (UPNW) Metra commuter railway’s Cumberland station is located approximately 200 feet north of the site and the primary commuter parking lot serving the station borders the site to the north. As part of the development, the existing access roadway that connects the parking lot to Golf Road will combined with the proposed access system allowing vehicles to access the Metra commuter parking via the proposed access drive opposite Wolf Road. Further, at its intersection with Golf Road, the access road will be restricted to right-turn outbound only movements. The purpose of this impact statement is to evaluate the trip generation characteristics of the proposed development and the adequacy of the proposed access drive. Figure 1 shows an aerial view of the site. Existing Traffic Conditions The following provides a detailed description of the physical characteristics of the roadways including geometry and traffic control and average daily traffic volumes along the adjacent area roadways. Attachment 5 Page 35 of 87 Aerial View of Site Figure 1 Attachment 5 Page 36 of 87 Golf Road (Illinois Route 58) is generally an east-west, other principal arterial roadway that. provides two lanes in each direction generally divided by a raised median. Between its intersections with S. Wolf Road and State Street/Broadway Street/North Wolf Road, Golf Road operates in a northeast-southwest direction. At its signalized intersection with S. Wolf Road, Golf Road provides two through lanes and an exclusive right-turn lane on the eastbound approach and an exclusive left-turn lane and two through lanes on the westbound approach. At its unsignalized intersection with the Metra commuter parking lot access road, Golf Road provides two through lanes in each direction and no exclusive turn lanes. Golf Road is under the jurisdiction of the Illinois Department of Transportation (IDOT), carries an annual average daily traffic (AADT) volume of 28,100 vehicles (IDOT 2019) and has a posted speed limit of 35 miles per hour. South Wolf Road is a north-south, minor arterial roadway that extends south from Golf Road and provides two lanes in each direction generally divided by two-way left-turn lane. At its signalized intersection with Golf Road, S. Wolf Road provides a left-turn lane and a right-turn lane. S. Wolf Road is under the jurisdiction of IDOT, carries an AADT volume of 9,650 vehicles (IDOT 2018) and has a posted speed limit of 35 miles per hour. Traffic Characteristics of the Proposed Development The plans call for developing the site with a six-story apartment building with 449 units and an internal parking garage and an approximately 2,000 fast causal restaurant with a drive-through lane. Parking for the apartments will be provided via 439 spaces within the internal parking garage and 54 surface parking spaces and parking for the restaurant will be provided via 13 surface parking spaces. Primary access to the site will be provided via a full movement access road that will form the fourth (north) leg of the signalized intersection of Golf Road with S. Wolf Road. This access drive will provide two inbound lanes and two outbound lanes striped to provide a shared through/left-turn lane and an exclusive right-turn lane. As part of the development, a westbound right-turn lane and an eastbound left turn lane will be provided on Golf Road serving the proposed access road. As previously mentioned, as part of the development the access road serving the Metra commuter parking will be combined with the proposed access system. At its intersection with Golf Road, the access road will be restricted to right-turn outbound only movements. Development Traffic Generation The estimates of traffic to be generated by the development are based upon the proposed land use type and size. The volume of traffic generated for the transit-oriented development was estimated using data published in the Institute of Transportation Engineers (ITE) Trip Generation Manual, 10th Edition. As previously indicated, the proposed transit-oriented development is located 200 feet south of the Cumberland Station serving the UPNW Metra Commuter Railway. As such, many of the residents will utilize public transportation to get to work. Based on census data provided for households located within one-quarter mile of the Westmont Metra Station, approximately 15 percent of residents utilize public transportation to travel to/from work. As such, the trips estimated to be generated by the proposed apartment units were reduced by 15 percent due to the proximity of public transportation. Table 1 summarizes the trips projected to be generated by the proposed development. Attachment 5 Page 37 of 87 Table 1 ESTIMATED PEAK HOUR DEVELOPMENT-GENERATED TRAFFIC VOLUMES Size Weekday Morning Peak Hour Weekday Evening Peak Hour Average Daily Traffic Land Use In Out Total In Out Total Multi-Family Housing (Mid-Rise) LUC 221 449 Units 42 120 162 121 77 198 2,444 15% Public Transportation Reduction -6 18 -24 -18 -12 -30 -366 New Residential Trips 36 102 138 103 65 168 2,078 Fast Casual Restaurant LUC 930 2,000 s.f.3 1 4 15 13 28 630 Total New Trips 39 103 142 118 78 196 2,708 Traffic Analysis The following provides an evaluation conducted for the existing, Year 2026 no-build, and Year 2026 total projected traffic volumes at the intersection of Golf Road with S. Wolf Road. Analysis for the intersections was performed for the weekday morning peak hour (7:15 A.M. to 8:15 A.M.) and weekday evening peak hour of traffic (5:00 P.M. to 6:00 P.M.) as determined by peak period traffic counts conducted by KLOA, Inc. on Thursday, February 27, 2020. To determine the Year 2026 no build volumes, existing traffic volumes were increased by a regional growth factor to account for the increase in existing traffic related to regional growth in the area (i.e., not attributable to any particular planned development). Based on AADT projections provided by the Chicago Metropolitan Agency for Planning (CMAP), the existing traffic volumes were increased by a compound annual growth rate of 0.43 percent per year for six years (buildout year plus five years) for a total of 2.6 percent. To determine the Year 2026 total projected volumes, the estimated weekday morning and evening peak hour traffic volumes that will be generated by the proposed development were assigned to the roadway system in accordance with a directional distribution based on existing travel patterns, as determined from the traffic counts. Further, the existing traffic utilizing the Metra access road was reassigned to the proposed access road. The development-generated traffic was added to the Year 2026 no-build traffic volumes to determine the Year 2026 total projected traffic volumes. The traffic analyses were performed using the methodologies outlined in the Transportation Research Board’s Highway Capacity Manual (HCM), 6th Edition and analyzed using the Synchro/SimTraffic 10 software. The analysis for the traffic-signal controlled intersection of Golf Road with S. Wolf Road were accomplished using field measured cycle lengths and phasings to determine the average overall vehicle delay and levels of service. Attachment 5 Page 38 of 87 The ability of an intersection to accommodate traffic flow is expressed in terms of level of service, which is assigned a letter from A to F based on the average control delay experienced by vehicles passing through the intersection. The Highway Capacity Manual definitions for levels of service and the corresponding control delay for signalized intersections and unsignalized intersections are included in the Appendix of this report. Summaries of the traffic analysis results showing the level of service and overall intersection delay (measured in seconds) for the existing, Year 2026 no-build and Year 2026 total projected conditions are presented in Table A, included in the Appendix. Summary sheets for the capacity analyses are included in the Appendix. Evaluation The results of the capacity analysis indicate that overall the intersection of Golf Road with S. Wolf Road currently operates at LOS C during the weekday morning and weekday evening peak hour. As can be seen, all movements at the intersection currently operate at LOS E or better during both peak hours. Further, through movements on Golf Road operate at LOS C or better during the peak hours. Under Year 2026 no build conditions, this intersection is projected to continue operating at LOS C during both peak hours with increases in delay of less than two seconds. Furthermore, all of the approaches are projected to continue operating at existing levels of service. As previously indicated, as part of the proposed development a full movement access road serving the development will be provided in alignment with S. Wolf Road forming the fourth (north) leg of this intersection. This access drive will provide two inbound lanes and two outbound lanes striped to provide a shared through/left-turn lane and an exclusive right-turn lane. Further, an eastbound left turn lane and a westbound right-turn lane will be provided on Golf Road serving this access drive. When analyzing projected conditions, the following assumptions were made: •All traffic generated by the development as well as the Metra commuter lot was assumed to use the proposed access road opposite S. Wolf Road. •S. Wolf Road was assumed to be restriped to provide a shared through/left-turn lane and an exclusive right-turn lane •All approaches provide an exclusive right-turn lane and were assumed to continue to provide a right-turn overlap phase •When determining future traffic signal phasing and green times splits, adequate time was assigned to Golf Road through movements to ensure through movements operated at LOS C or better as Golf Road is an SRA route. •Northbound Wolf Road was given a protected lead phase in order to ensure northbound left-turn movements are able adequate time to turn on to Golf Road. Attachment 5 Page 39 of 87 Under Year 2026 projected conditions, and given the above assumptions, this intersection is projected to continue to operate at LOS C during the weekday morning and weekday evening peak hours. In addition, the northbound through/left-turn movement is projected to operate at LOS D during the peak hours with 95th percentile queues of less 210 feet, which can be accommodated within the existing turn lane. While southbound movements out of the site are projected to operate at LOS E, this is primarily the result of the long cycle length (140 seconds) and the fact that Wolf Road and Golf Road are major roadways and will continue to receive the majority of the green time. Further, southbound 95th percentile queues are not projected to exceed four to five vehicles which will be able to exit with each green phase. As such, Golf Road and Wolf Road will be able to continue to operate efficiently even with the addition of the proposed fourth leg. Conclusion Based on the proposed development plan and the preceding evaluation, the following conclusions and recommendations are made: •A full movement access road serving the proposed development as well as the existing Metra commuter parking lot is proposed off Golf Road opposite S. Wolf Road and will form the fourth (north) leg of the signalized intersection. •As part of the development, an eastbound left-turn lane and a westbound right-turn lane will be provided on Golf Road serving the proposed access road. •The existing access drive off Golf Road will be maintained and will be restricted to right turns outbound movements under stop sign control. •Assuming the provision of the recommended improvements, the intersection of Golf Road with S. Wolf Road will continue to operate at a good LOS with through movements on Golf Road continuing to operate at LOS C or better. Attachment 5 Page 40 of 87 15 19 DATE:JOB NO:FILENAME: 9575 W. Higgins Road, Suite 700, Rosemont, Illinois 60018 Phone: (847) 696-4060 Fax: (847) 696-4065 10891_ATURN 10891 AUTOTURN EXHIBIT- CUMBERLAND CROSSING DES PLAINES, ILLINOIS 09/01/2020 D e s P l a i n e s F i r e 3 C u s t o m D e s Pl ai n e s Fir e 3 C u st o m (c) 2 0 2 0 Transoft Solutions, Inc. All rig hts reserved. D e s P l a i n e s F i r e 3Custom(c ) 2020 Tr an soft So l utio ns , In c. A ll ri gh ts r es er ve d. NORTH N SCALE 1" = 20' 0 20 40 Lock to Lock Time Track Width : : : feet Des Plaines Fire 3 6.0 8.17 8.17 24.0012.08 47.17 Steering Angle 45.0: VEHICLE BODY ENVELOPE REAR TIRE PATH FRONT TIRE PATH VEHICLE ENVELOPES N:\Projects\10891\EXHIBITS\10891ATURN-exh.dgn ATURN__NORTH User=jckapustiak Attachment 6 P a g e 4 1 o f 8 7 712 DATE:JOB NO:FILENAME: 9575 W. Higgins Road, Suite 700, Rosemont, Illinois 60018 Phone: (847) 696-4060 Fax: (847) 696-4065 10891_ATURN 10891 AUTOTURN EXHIBIT- CUMBERLAND CROSSING DES PLAINES, ILLINOIS 09/01/2020 SOUTH NSCALE 1" = 20'0 20 40 Lock to Lock Time Track Width : : : feet Des Plaines Fire 3 6.0 8.17 8.17 24.0012.08 47.17 Steering Angle 45.0: D e s P l a i n e s F i r e 3 C u s t o m D e s P l a i n e s F i r e 3 C u s t o m (c) 2 0 2 0 Transoft S oluti o n s, Inc. All rights res erved. Des Plaines F i r e 3 Custom(c) 2020 Transoft Solutions, Inc. All rights reserved. VEHICLE BODY ENVELOPE REAR TIRE PATH FRONT TIRE PATH VEHICLE ENVELOPES N:\Projects\10891\EXHIBITS\10891ATURN-exh.dgn ATURN_SOUTH User=jckapustiak Attachment 6 P a g e 4 2 o f 8 7 Attachment 7 Page 43 of 87 414 E. Golf Road – Public Notice 414 E. Golf Road – Looking West Along Street at Side of Building 414 E. Golf Road – Looking Northeast at Property 414 E. Golf Road – Looking Southeast at Rear of Property A t t a c h m e n t 8 P a g e 4 4 o f 8 7 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org September 23, 2020 Mayor Bogusz and Des Plaines City Council CITY OF DES PLAINES Subject: Planning and Zoning Board, 414 E. Golf Road, 20-031-PPUD-TSUB-MAP-CU, 4th Ward RE: Consideration of a Preliminary Planned Unit Development, Tentative Plat of Subdivision, Map Amendment, and Conditional Use for the proposed construction of a 449-unit multiple-family residential development with a freestanding commercial out-lot in the M-1 zoning district at 414 E. Golf Road. Honorable Mayor and Members of the Des Plaines City Council: The Planning and Zoning Board met on September 22, 2020 to consider the requests for a Preliminary Planned Unit Development, Tentative Plat of Subdivision, Map Amendment, and Conditional Use for the proposed mixed use development proposal at 414 E. Golf Road. 1.The petitioner and members of the project team provided an in-depth and detailed presentation with visual aids to describe the concept and features of the proposed mixed use development. The petitioner provided a background of the development team behind Cumberland Crossing, LLC and Terra Carta Partners, LLC which are both involved in the mixed-use development proposal. He mentioned that they are based out of Delaware both do have local branches in the Chicago region. He described the current conditions, uses, zoning, and hardships of the subject property before providing an overview of the components of the proposed project as a whole. The petitioner described how the proposal was in-line with the 2019 Comprehensive Plan and 2010 Cumberland Station Area TOD Plan by providing higher density development in close proximity to the existing Cumberland Metra Station. He elaborated on the Planned Unit Development exceptions for building height and minimum dwelling unit size that were being requested based on the size and scale of the proposed development in addition to variations for the relocated cell tower height and setbacks. Other team members discussed the two phases of the project, floor plan drawings, elevations, site buffering, the cell tower relocation, and site access and circulation for the proposed development. They described that Phase 1 of the development would include roughly half of the total proposed development including resident amenities, open space, cell tower relocation, realignment of access road to the Cumberland Station, and commercial out-lot for the site. It was reiterated that Phase 2 would not be implemented immediately and that roughly one acre of near term open space in the area designated for Phase 2 would be available to residents for use in the meantime. Members of the project team described that the proposed structures are positioned and designed to allow for interconnectivity and direct access between common areas, parking, and dwelling units. The covered parking lots proposed for the first floor would prevent residents from having to walk long distances or traverse through multiple building corridors to get to their apartments. The drop-off aisle and visitor parking area proposed in front of the main entrance of the building would provide space for both visitor vehicles and drop-off of residents as needed. The proposed amenities, including pool deck, outdoor kitchen and dining areas, event spaces, activity lawn, and programmed small group seating areas, were discussed in detail and shown in visual aids during the presentation. The proposed building material types and color schemes were touched on to provide a sense of the finished product when completed, making note of specific design aspects chosen for specific portions of the building. Site buffering was discussed along the south and southwestern portions of the building with the intent of adequately screen the development from the single-family residences located south of the development across the UP Railroad tracks and to screen the relocated cell tower from view as much as possible. Landscaping was discussed as another component that would be installed throughout the site while still providing necessary sight lines along Golf Road, Wolf Road, and at the intersection of the UP Railroad and Golf Road. The team members discussed site access and circulation for motorists and pedestrians indicating the improved pedestrian and bicycle access along Golf Road/Wolf Road, intersection improvements at Wolf Road/Golf Road/Seegers Road, and realignment of the existing Cumberland Metra Station access road. Attachment 9 Page 45 of 87 The petitioner concluded with an overview of the market analysis done which in part helped devise the mixed- use development proposal that they are bringing forward today. He discussed the size, density, and type of dwelling units of multi-family developments constructed in the region, including Wheeling, Mount Prospect, and the Buckingham Place and Ellison complexes currently located in Des Plaines. The petitioner claimed that these types of developments are comparable to the current proposal both in unit type, scale, and amenities provided to its residents. 2. The Planning and Zoning Board (PZB) Members asked if the development firm has a local office and, if so, its location; the proposed range of monthly rent; if the proposal would include any three-bedroom units; if there was a finalized end user for the quick service commercial establishment; how the management company of the site would address Metra commuter parking on their property; at how emergency vehicles traveling eastbound on Golf Road would access the property; if the development team has plans to accommodate children in school; if there are any plans in place to address residents being dropped-off on the property; if the development team considered adding condos in lieu of apartments to this type of development; if the petitioner had any concerns with vacancy in existing apartment complexes and/or the new apartment developments being constructed or opening soon; if the petitioner is concerned about a saturation of apartment complexes in Des Plaines; what the proposed traffic signal cycle time for the eastbound Golf Road left turn lane would be; how a motorist would access the site from different directions on Golf Road/Wolf Road; how large the Feather Factory company was and its estimated number of employees; when the traffic study was done; if one bedroom apartments with a den were a part of the proposal; if there was sufficient open-space for the residents; if the development team would consider constructing a taller building in Phase 1 and getting rid of the development proposed for Phase 2; and how residents will enter the garages. The petitioner responded that they do have local offices in Wheaton, Illinois and Madison, Wisconsin; that they do not have a finalized range of rent for any of the dwelling unit types at this time; that there are no three- bedroom units proposed; that there is no finalized end user for the commercial but they intend to pursue a small coffee shop type of business; that the property management group would address any parking issues as necessary but they were not concerned about Metra commuters parking in the private lots; that emergency vehicles coming eastbound on Golf Road would access the site via the intersection at Golf Road/Wolf Road/Seegers Road; that they have not reached out to local schools to address children living in this complex, but that the development is geared more towards single individuals and families without children; all visitors and residents will utilize the circular drive at the main entrance of the building to enter and exit the site as well as drop-off residents as needed; that the market analysis indicates a better trend and continued demand for apartment developments over condos; that the demand for apartment developments will be successful at this property even with the existing vacancy at existing complexes and new apartment developments in the area; that this is a market-driven development so the saturation of this use in Des Plaines is not expected; that the currently proposed cycle time for the eastbound Golf Road left turn lane into the site is ten seconds, but further analysis is needed; that motorists looking to access the site can drive straight at the intersection if traveling north on Wolf Road, utilize a new left turn only lane to turn left if traveling east on Golf Road, and utilize a new right turn only lane to turn right if traveling west on Golf Road; that the traffic study was completed in February 2020; that there would not be in one bedroom units with a den in this development; that there is a lot of programmable space throughout the development where residents can gather for various activities; that the proposal would not work with a taller building and no portion of the Phase 2 constructed based on construction costs and the market analysis; and that residents will utilize the circular drive in front of the main entrance to enter all garage areas. Staff added that the Feather Factory had a couple hundred employees when operational. 3. The Community and Economic Development Department presented a summary of the items requested by the petitioner, the process and reasoning for the multiple requests, the regulations required by the Zoning Ordinance, and the conditions imposed by staff for the proposed development. One condition requires a full traffic study to be submitted at time of Final Planned Unit Development application to ensure the trip generation from this development does not exceed capacity of the surrounding roadways. Another condition required the ten-foot wide side path to be installed along Golf Road/Wolf Road frontages for pedestrian access to and from the Cumberland Metra Station and the entire development. Staff also read several letters submitted by residents in opposition of the proposed development verbatim to the Planning and Zoning Board for the record. These letters addressed resident concerns surrounding traffic volume, pedestrian and motorist safety, crime, noise pollution, declining property values, aesthetics and size, type of development, train fatalities, privacy, and carbon footprint of the proposed development. They also suggested alternative uses for the property such as restaurants, sports facility, retirement community, animal shelter, and religious building. Attachment 9 Page 46 of 87 4. Several members of the public were in attendance, asked questions, expressed concerns, and spoke in opposition of the proposed development. The first individual from the public who spoke was concerned about Des Plaines’ high COVID-19 cases and that there are not many jobs available in Des Plaines. She stressed that the City needs more businesses, not more apartments. The second individual who spoke was concerned that school children were not counted in the traffic study due to the current pandemic and was afraid that the proposed development, if approved, could have a larger impact on traffic than the Traffic Study done in February 2020 concluded. The third individual who spoke had concerns with traffic volumes generated from the proposed development and typical traffic during rush hour. She mentioned that motorists utilize Warrington Road to cut through her neighborhood to avoid the traffic signals and traffic circle along Golf Road and Wolf Road. She also had flooding concerns, as her neighborhood does flood during heavy periods of rain, and wanted to know if the proposed development would add to that. The fourth individual who spoke mentioned that she used to be a commuter actively utilizing Metra for work and is concerned about the access to the Cumberland Metra Station. She stated that new businesses should be there instead of the proposed development. The fifth individual who spoke was concerned about children walking and young adults driving in the area with the traffic volumes and proposed development. She stated that there is no walkability in her area and mentioned that she did not want to see the proposed development on her commute or from her residence. The sixth and final individual who spoke mentioned that they are an active commuter of utilizing Metra for work and uses the Golf Road/Wolf Road/Seegers Road daily. She felt that the proposed development would create additional traffic and accidents in the area. She also mentioned that the scale and size of the proposed development is too large and felt that families would be driven out with the cell tower being relocated. She was concerned about walkability of this area, especially during the winter months. The petitioner responded to all resident concerns by explaining that while this project would represent a huge change in the area from how it looks today, the intent of the development proposal is to address existing traffic and walkability concerns in the area while also repurposing an existing underperforming property with a large vacant building. He stated that commercial development market is struggling and developing the entire site with commercial uses is not a viable or practical option at this time, especially for a property this size. He stressed that housing trends dictate that people do not necessary want to live in a high-rise building downtown, but also do not want to live in a location where they have to drive everywhere. He added that people are rather looking for housing with convenience and little to no maintenance, which is the type of housing found in apartment complexes similar to the mixed-up development they are proposing. A team member added that the cost of the proposed apartments, roughly estimated at $200-$235 a square foot at this time, will depend on the balance of the type of housing that is highly sought after and the amount of money an individual is willing to pay for this type of housing. 5. The Planning and Zoning Board recommended (5-2) that the City Council approve of the request with the five conditions in the Staff Report. Respectfully submitted, James Szabo, Des Plaines Planning and Zoning Board, Chairman Cc: City Officials/Aldermen Attachment 9 Page 47 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 2 OLD BUSINESS NEW BUSINESS 1.Address: 414 E. Golf Road Case Number: 20-031-PPUD-TSUB-CU-MAP The petitioner is requesting the following items: (i) a Preliminary Planned Unit Development under Section 12-3-5-1 of the 1998 Des Plaines Zoning Ordinance, as amended, to allow for a construction of a 449-unit multiple-family residential development with a free-standing commercial out lot; (ii) a Tentative Plat of Subdivision under Section 13-2-2 of the Subdivision Regulations to resubdivide the existing three lots into one consolidated lot; (iii) a Map Amendment under Section 12-3-7(E) of the 1998 Des Plaines Zoning Ordinance, as amended, to rezone the existing property from M-1, Limited Manufacturing to C-3, General Commercial; (iv) a Conditional Use under Section 12-7-3(K) of the 1998 Des Plaines Zoning Ordinance, as amended, to allow a mixed use Planned Unit Development in the C- 3, General Commercial district at 414 E. Golf Road; and approval of any other such variations, waivers, and zoning relief as may be necessary. PINs: 09-07-316-001-0000; 09-18-200-008-000; -009 Petitioner: Cumberland Crossing, LLC, 1007 North Orange Street, Wilmington, DE 19801 Owner: Cumberland Crossing, LLC, 1007 North Orange Street, Wilmington, DE 19801 Chairman Szabo swore in the following individuals: Andrew Odenbach, 1730 Dormant Ln, Orlando, FL representing Terra Carta; Mike Kritzman, 116 W Illinois St, Chicago, IL representing Lakota Group; and John Ladhaa, 222 S Morgan St, Chicago, those that were representing the owner, Cumberland Crossing, LLC. Mr. Odenbach provided an overview of the Terra Carta firm and their roots in the Chicago area. Mr. Kritzman presented a thorough overview of the Cumberland Crossing Development. Mr. Kritzman represents the Lakota Group, a design and architectural firm. Mr. Kritzman stated that the site has been studied for approximately 10 years for a transit-orientated development. The site was previously a former feather factory and located in the M-1 zoning district with an active cellular tower. The Petitioners provided a thorough presentation of the new Cumberland Crossing development and the requested zoning relief (preliminary planned unit development, tentative plat of subdivision, map amendment and conditional use). Chairman Szabo asked if the Board had any questions, the following questions were asked: Member Hofherr asked the following questions of the development team for the Petitioners: Do you have a local office, and if so, what is the location? The Lakota Group office is located in Chicago, the family office for Terra Carta is located in Wheaton. Attachment 10 Page 48 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 3 Do you have other projects in the Chicago area? Madison, WI What is the range of monthly rent that you expect to get for each type of unit? Will there be three bedroom units? Rent prices are unknown at this time. There will be studio, true one bedroom and two bedroom units, there will be no three bedroom units in the apartment complex. Example of a “quick service food establishment”. Will there by a “drive thru” service? An example would be a modern coffee shop with a small footprint and a drive thru facility. What will be done to prevent train passengers from parking in you lot? Cannot answer specifically at this time, based on site capacity. Will east bound Golf Rd traffic (including emergency vehicles) still be able to turn left into the drive aisle to Metra Station or will they have to go further east to the stop light at Wolf Rd and proceed thru your parking lot? If so, the west bound traffic on Golf Rd should have pavement markings on Golf Rd to prevent blocking the drive aisle when trains are crossing Golf Rd. The main access point is on the eastbound round. Mr. Hofherr had some concern over the left turn access. Are there plans to accommodate children? If so, have you advised local school districts? Development staff is not at that planning stage. Currently, the units are not catered towards those with children. Have you considered a covered or enclosed walkway from the driveway to the main entrance of building? Most of the parking is covered, there is a drop off point at the front of the building. Is there a reason why you are not making the building condos that people can purchase rather than rent. I would prefer that resident owners have a vested interest in Des Plaines. The development is being built with the intention of rentals, condos are not currently successful. As of Saturday, 9/19/20, the MLS (Multiple Listing Service) list shows that that there are 474 apartments available in Des Plaines and 280 Apartments in Mt Prospect. These numbers DO NOT include those that are privately listed. It also does not include new buildings under construction and expected to open in the next year or two. The Petitioners believe that the economy is trending upward, by 2024 the demand for these types of rentals should be high. On Saturday, I checked with Apartment buildings in Des Plaines and they advised me of their current occupancy level: 150 E River Rd, Monarch Apartments, 236 Apartments, 132 (56%) leased. 1555 Ellinwood St, Ellison Apartments, 113 Apartments, 93 Leased (6 units are listed in the MLS with monthly rents from $2,142/month to $2,991/month). The Petitioners state that this shows demand for luxury apartments. Attachment 10 Page 49 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 4 With new condo and apartment buildings being built or recently completed in Mt. Prospect, including one along the RR tracks that will include a grocery store and 87 units, another 73 units, another with 192 units and another with 65 units. There also is another development which has recently been approved with 250 units. Do you feel that this will have a deleterious effect on development? No, due to timing and the location of the development, not downtown and near easily accessible transportation, makes an ideal location. Questions for staff: At what point do you feel Des Plaines will reach a saturation point with apartment buildings? Director McMahon stated that staff has not done any analysis, apartment complexes are a market driven product. The City has sought a transit-orientated development in that location since 2010. The saturation point has not been met, there is a demand for transit-orientated development. On page 5, it is mentioned that a top-priority goal in to reconfigure the Golf Rd/Wolf Rd/Seegers Rd intersection. What, if any, changes will be made to Seegers Rd? The complicated intersection, many issues will need to be ironed out prior to final Planned Unit Development approval. Member Saletnik provided background information on the Golf Rd/Wolf Rd/Seegers Rd intersection. He expressed some concern about the traffic back-up on Golf Rd during rush hours times. Chairman Szabo swore in Brendan Maye from KLOA who provided information on the enhancements to the intersection. Mr. Maye stated that the left hand turn will allow 1-2 vehicles to turn per cycle. Member Saletnik expressed additional concern about the limited numbers or cars per cycle and pedestrian traffic. Mr. Kritzman stated that the enhancements should improve capacity and safety of the intersection. Director McMahon stated that the Petitioners included a traffic impact statement in the application materials. A full traffic study will be needed as part of the final development. Director McMahon also stated the Golf Road traffic circle is running quite efficiently, and that we most likely will not see the same kind of back-up as in the past. Member Catalano asked what the cycle length was for the eastbound left turn. The left turn light is approximately 10 seconds. Member Fowler asked that the Petitioner go over the flow of traffic. The Petitioner stated that the goal is to regularize the intersection. Mr. Kritzman went over the proposed flow of traffic, the entrance is at Golf Rd/Wolf Rd. Member Saletnik stated that the majority of freight traffic is in the evening, 9:00 p.m. or later. Several members of the public expressed displeasure in that statement. Chairman Szabo told the room that everyone would have the opportunity to speak at a later time with their concerns. Member Veremis inquired about the status of the previous building, the Feather Factory. Director McMahon stated that they had several hundred people. According to Member Saletnik, the previous Attachment 10 Page 50 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 5 building occupant, Phantom Books, had several hundred employees that worked and traffic was not an issue since the access road was along the railroad tracks. Member Fowler stated that the development is very attractive but has some concern about oversaturation of apartment in the surrounding area (not just Des Plaines). Member Fowler had two questions: 1) What happens if this becomes a one phase project? Is the project still successful? 2) What happens if there is no Phase 2? The Petitioner stated this is a build and hold project, the developer would move onto to Phase 2 when the market was right and allowed for further development. Member Fowler asked if the apartments could later be turned into condo units if the market changed. The Petitioner stated that the move to condo units has not been contemplated at this point. Member Fowler asked when the traffic study was completed. The Petitioner answered that it was completed in February 2020. Member Fowler asked about occupancy rates for the Buckingham development. Mr. Kritzman gave the following vacancy rates: 26% Studio, 5% 1 Bedroom, 10% 2 Bedroom, Unleased 3 Bedrooms. There are similar patterns elsewhere, the smaller units are renting quicker, with the lower price point and they have access to all the amenities. Member Veremis stated that she felt that people are moving out of the City [Chicago] and felt that access to the Metra station would provide those working in the City access. Member Veremis inquired about the green space, or lack thereof. Mr. Kritzman stated that the green space also includes open space and amenities. Member Veremis also about stormwater management, most of the storm water management concerns are addressed in the footprint of the building. Member Hofherr asked about the building materials; the Petitioner stated that the podium and precast would be made of steel, the remaining floors would be made of wood. Member Veremis inquired about the loading dock area. Mr. Kritzman stated that there is only one loading dock for move in/out, but multiple access points to enter the building for day to day activities, such as brining in groceries. Member Veremis asked about the height variance. Mr. Kritzman stated that they are asking for two additional stories. Member Fowler asked about scaling the development down to better match the space. The Petitioner recognizes that this is a lot of units, but is looking at a long term efficient approach. Member Fowler asked Mr. Stytz to compare this development to the 150 E River Rd. Director McMahon stated that he believed the 150 E River Rd building has approximately 300 units, the proposed property will have 449 new units. Member Fowler asked the Petitioners if they would reconsider the size of the development, going taller and not having a Phase 2. The Petitioner stated that the height and phases make the development a viable project. Director McMahon later clarified that the apartment building on 150 E River Rd has 236 units. Attachment 10 Page 51 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 6 Member Fowler asked about the number of garage doors. The Petitioner stated that there are two direct access garage doors. Chairman Szabo asked that the Staff Report be entered into record. Planner Stytz provided a summary of the following report: Issue: The petitioner is requesting the following items: (i) a Preliminary Planned Unit Development under Section 12-3-5-1 of the 1998 Des Plaines Zoning Ordinance, as amended, to allow for a construction of a 449-unit multiple-family residential development with a free-standing commercial out-lot; (ii) a Tentative Plat of Subdivision under Section 13-2-2 of the Subdivision Regulations to resubdivide the existing three lots into one consolidated lot; (iii) a Map Amendment under Section 12-3-7(E) of the 1998 Des Plaines Zoning Ordinance, as amended, to rezone the existing property from M-1, Limited Manufacturing to C-3, General Commercial; and (iv) a Conditional Use under Section 12-7-3(K) of the 1998 Des Plaines Zoning Ordinance, as amended, to allow a mixed use Planned Unit Development in the C-3, General Commercial district at 414 E. Golf Road. Analysis: Owner: Cumberland Crossing, LLC, 1007 North Orange Street, Wilmington, DE 19801 Petitioner: Cumberland Crossing, LLC, 1007 North Orange Street, Wilmington, DE 19801 Case Number: 20-031-PPUD-TSUB-CU-MAP Real Estate Index Numbers: 09-07-316-001-0000; 09-18-200-008-000; -009 Ward: #4, Artur Zadrozny Existing Zoning: M-1, Limited Manufacturing District Existing Land Use: Manufacturing and Drive Aisle to Metra Station Parking Lot Surrounding Zoning: North: C-1, Neighborhood Shopping, and C-3, General Commercial South: C-3, General Commercial and R-1, Single-Family Residential East: C-3, General Commercial, R-1, Single-Family Residential, and R-3, Townhouse Residential West: R-1, Single-Family Residential Surrounding Land Use North: Metra Railroad, Multi-Tenant Office Building, Auto Service Establishment, Cumberland Metra Station, Church and Restaurant South: Single Family Residences, Towing Business, and Roofing Business East: Townhouses and Auto Service Establishment West: Single Family Residences Street Classification Golf Road and Wolf Road are classified as arterial streets. Attachment 10 Page 52 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 7 Comprehensive Plan Designation The Comprehensive Plan designates this property as Higher Density Urban Mix with Residential Final Planned Unit Development Project Description The petitioner is proposing a full redevelopment of the existing Feather Factory manufacturing building property at 414 E. Golf Road with a 449- unit apartment building with amenities and a commercial out-lot. The petitioner also plans to relocate an existing commercial cell tower facility to another portion of the subject property. The subject property currently consists of three separate lots totaling 6.49-acres containing the 2-story, 106,846-square foot Feather Factory building, 78 space surface parking area, commercial cell tower facility with enclosure, and public access road to the Metra commuter parking lot. The existing public access road to the Metra parking lot is located partially within the boundaries of the subject property and partially on the Union Pacific Railroad right-of-way pursuant to an existing easement agreement between the Union Pacific Railroad and subject property owner. This easement agreement will be renegotiated and presented at time of Final Planned Unit Development. The proposed development will consist of: - A six-story, 449-unit apartment building, 494 parking spaces (441 internal and 53 surface), and multiple activity areas for residents; - A one-story, 2,000-square foot commercial building with patio area, drive-through, and thirteen parking spaces; and - A relocated cell tower area with an approximate 30-foot by 40-foot enclosure. The entire project will be broken into two phases: - Phase 1, scheduled between May 2021 and December 2022, includes a portion of the 6-story apartment building with 284 apartments, 292 internal parking spaces, ground floor lobby area, second floor amenity areas totaling around 394,678-square feet, approximately one acre of near term open space for use of residents until the start of Phase 2, surface parking areas including the separate 19-space main entry and 34 space surface parking lots, 0.5- acre open space for residents, and the one-story commercial out-lot area. Phase 1 also includes the relocation of the existing cell tower and realignment of the Golf Road/Wolf Road intersection with new- dedicated turn lanes into the site. - Phase 2, scheduled between September 2022 and October 2024, will include the rest of the 6-story apartment building totaling 165 apartment units with approximately sixteen studios, 114 one- Attachment 10 Page 53 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 8 bedroom apartments, and 35 two-bedroom units. At this time, the petitioner is requesting the following exceptions to the current Zoning Ordinance for mixed-use Planned Unit Developments: - A building height exception of 71’-4” where the maximum allowed is 45 feet for building within the C-3 zoning district. - A minimum lot area exception of 996-square feet per unit for Phase 1 and 630-square foot per unit for Phase 2 where the minimum lot area is 1,815-square feet per unit. The complete proposal includes the installation of 494 total parking spaces for the apartment building and thirteen parking spaces for the stand-alone commercial out-lot proposed to be a quick service food establishment. Pursuant to Section 12-9-7 of the Zoning Ordinance, a quick service food establishment commercial use, classified as a Class B restaurant, requires either one space for every 50-square feet of floor area or one space for every four seats, whichever is greater, plus one space for every three employees. Previously, all multiple-family dwellings were required to have a minimum of two spaces per dwelling unit with no delineation between dwelling unit type. However, in March 2020, Ordinance Z-9-20 lowered the required off-street parking requirements for efficiency, one-bedroom, one bedroom plus den, two-bedroom, and three or more bedroom units on C-3 Mixed-Use Planned Unit Development zoned lots that are within 2,500-feet of an operational passenger rail train station. The new parking standards are summarized below: Revised Parking Regulations for C-3 PUD Zoned Lots Residential Use Required Spaces Efficiency and one-bedroom units in the R-4, C-5 and C-3 Mixed- Use PUD lots 1 space per dwelling unit One-bedroom plus den and two-bedroom units in the R-4, C-5 and applicably zoned C-3 Mixed-Use PUD lots 1.5 spaces per dwelling unit Multi-Family dwelling units with three or more bedrooms in the R-4 and C-3 Mixed-Use PUD lots 2.25 spaces per dwelling unit Dwellings, multiple-family in all districts approved for such use, except the R-4, C-5, and C-3 Mixed-Use PUD lots 2 spaces per dwelling unit *The parking standards that apply to the proposed development are bolded and italicized. Moreover, the total number of parking spaces required for the proposed development pursuant to Section 12-9-7 are 492 spaces for the multiple- family apartment development. At this time, the total number of parking Attachment 10 Page 54 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 9 spaces required for the proposed 2,000-square foot commercial building are not available since the end user for this building has not been finalized. However, the petitioner has proposed a total of thirteen spaces for the out-lot at this time. The total proposed parking counts provided by the petitioner are shown below: Residential Use Number of Units Proposed Spaces Dwelling, Efficiency (Studio) 65 units 65 (1 per unit) Dwelling, One Bedroom 299 units 299 units (1 per unit) Dwelling, Two Bedroom 85 units 128 spaces (1.5 per unit) Commercial Building Class B Restaurant 13 spaces (6.5 per 1,000- sq. ft. of gross floor area) Map Amendment & Conditional Use Project Description: The petitioner has requested a map amendment to rezone the subject property from M-1, Limited Manufacturing to C-3, General Commercial to accommodate the proposed apartment development and commercial out-lot on the subject property. It is appropriate to rezone the subject property from M-1 to C-3 to accommodate both uses since mixed-use Planned Unit Developments are allowed as a conditional use in the C-3 zoning district pursuant to Section 12-3-5-1. The petitioner has requested an exception to the bulk regulation for building height since the proposed apartment building will exceed the 45-foot maximum height restriction in the C-3 district. However, the proposed apartment building will meet all other C-3 bulk regulations as conceptually shown in the table below: Bulk Regulations for Proposed Restaurant Building Yard Required Proposed Front Yard (South) 5 Feet 10 – 25 Feet Rear Yard (North) 25 Feet 30 Feet Side Yard (East) 5 Feet 12 – 20 Feet Side Yard (West) 5 Feet > 5 Feet Building Height 45 Feet 71 Feet (six-stories) *The petitioner has requested an exception to the building height regulation for the C-3 zoning district. Tentative Plat of Subdivision Project Description: The petitioner has submitted a Tentative Plat of Subdivision request in order to consolidate the existing three lots into one lot of record to reflect the redevelopment proposal of this property. The new, single lot of Attachment 10 Page 55 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 10 record will encompass the entire proposed apartment development with its amenities, commercial out-lot, cell tower enclosure, and retain the existing public access road to the Metra parking lot as shown in the Tentative Plat of Subdivision drawing. There are existing easements in the subject property today that will need to be addressed to accommodate this new development proposal. The existing access easements under Document #T1997027 allowing public access to the Cumberland Metra Station along Northwest Highway and commuter parking lot will need to be altered to allow for the realignment of this roadway in coordination with the proposed Golf Road/Wolf Road/Seegers Road intersection reconstruction. There is also a sanitary district easement under Document #T1427055 for a large combined sewer line located along portions of the north/northwest property line. The petitioner has noted that this easement will not be altered or affected in any way from the proposed development. Additionally, there is an unrecorded use and access easement for the existing cell tower located on the northwest side of the Feather Factory building. The proposal includes the relocation of this cell tower on site or in the immediate vicinity with a revised easement agreement. Compliance with the Comprehensive Plan There are several parts of the City of Des Plaines’ 2019 Comprehensive Plan that align with the proposed project. Those portions are as follows: • Under Future Land Use Map: o The property is marked for higher density urban mix with residential use. The proposed development will take advantage of a well-located site next to Cumberland Metra Station, abutting main arterial corridors in Des Plaines, and general proximity to established residential neighborhoods. o The proposal would satisfy the goal to expand mixed-use developments in the Cumberland Metra Station and provide increased density and mixed uses within this area. • Under Economic Development: o The Comprehensive Plan recognizes the economic vitality of the surrounding area and its importance to the broader region. The proposed redevelopment of this site would be in keeping with prior development efforts and transform a currently vacant building into a new development center for the surrounding area. o This proposal would also provide additional housing options for residents, especially those who utilize Metra to commute to and from work, and create a new Transit-Oriented Development hub in a portion of the City where there currently is none. Compliance with the Cumberland Station Area TOD Plan There are several parts of the City of Des Plaines’ 2010 Cumberland Station Area TOD Plan that align with the proposed project. Those portions are as follows: • This proposal coincides with the top-priority goal to reconfigure the Golf Road/Wolf Road/Seegers Road intersection, as this is a main component of the new development. Attachment 10 Page 56 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 11 • This proposal also transforms an existing property that is characterized of being more auto- oriented into a transit-oriented development focused around high-density residential units and an accessory commercial component. • The proposal also facilitates a better environment for pedestrian access and circulation by improving access to and from the Cumberland Metra Station and parking lot. Conditional Use and PUD Findings As required, the proposed development is reviewed below in terms of the findings contained in Section 3.5-5 of the Zoning Ordinance: A. The extent to which the Proposed Plan is or is not consistent with the stated purpose of the PUD regulations in Section 12-3.5-1 and is a stated Conditional Use in the subject zoning district: Comment: A PUD is a listed conditional use in the C-3 zoning district. The proposed project meets the stated purpose of the PUD. Additionally, the redevelopment of the subject parcels will enhance the neighboring area, but also be cognizant of nearby land uses. Please also see the responses from the applicant. B. The extent to which the proposed plan meets the prerequisites and standards of the planned unit development regulations: Comment: The proposed development will be in keeping with the City’s prerequisites and standards regarding planned unit development regulations. Please also see the responses from the applicant. C. The extent to which the proposed plan departs from the applicable zoning and subdivision regulations otherwise applicable to the subject property, including, but not limited to the density, dimension, area, bulk, and use and the reasons why such departures are or are not deemed to be in the public interest: Comment: The proposed project is in-line with the intent of a PUD as there are exceptions being requested to accommodate the scale of the proposed apartment building and the variety of uses planned for this mixed-use development. Additionally, some of the proposed exceptions are being requested to cover existing improvements such as the building height and the minimum lot areas for the variety of dwelling unit types. Please also see the responses from the applicant. D. The extent to which the physical design of the proposed development does or does not make adequate provision for public services, provide adequate control of vehicular traffic, provide for, protect open space, and further the amenities of light and air, recreation and visual enjoyment: Comment: All provisions for public services, adequate traffic control and the protection of open space are being accommodated in the proposed development. Moreover, the reconfigured Golf Road/Wolf Road/Seegers Road intersection will help guide motorists and pedestrians onto the new development and address many of the existing traffic concerns in this area. Please also see the responses from the applicant. E. The extent to which the relationship and compatibility of the proposed development is beneficial or adverse to adjacent properties and neighborhood: Comment: The proposed development complements existing development to the north and extends the commercial and residential development mix intended for the higher density urban mix with residential Attachment 10 Page 57 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 12 future land use, which is designated for this property. Additionally, considerations will be made to reduce any impact on the nearby residential uses from light and noise pollution. Please also see the responses from the applicant. F. The extent to which the proposed plan is not desirable to physical development, tax base and economic well-being of the entire community: Comment: The proposed project will contribute to an improved physical appearance within the City by constructing a new apartment building and commercial out-lot with several amenities and open space, which will contribute positively to the tax base and economic well-being of the community. Please also see the responses from the applicant. G. The extent to which the proposed plan is in conformity with the recommendations of the 2019 Comprehensive Plan: Comment: The proposed development meets the goals, objectives and recommendations of the 2019 Comprehensive Plan. Please also see the responses from the applicant. Recommendations: Staff supports the Preliminary Planned Unit Development; Tentative Plat of Subdivision, Map Amendment from M-1 to C-3, and Conditional Use for a mixed-use Planned Unit Development in the C-3 zoning district subject to the following conditions: 1) That a full traffic study, including all site access points and required content approved by IDOT, shall be provided at time of Final Planned Unit Development. 2) That a 10-foot wide side path should be constructed along the Golf Road and Wolf Road frontages within the public right-of-way, tying into the Cumberland Metra parking lot at the north. 3) That the governing documents for the subject parcels be reviewed and approved by the City Attorney prior to the recording of any Final PUD Plat or Final Plat of Subdivision. 4) A fire hydrant will be required within 100 feet of the fire department sprinkler connection at the proposed restaurant building. 5) All proposed improvements and modifications shall be in full compliance with all applicable codes and ordinances. Drawings may have to be modified to comply with current codes and ordinances. Planning and Zoning Board Procedure: The Planning and Zoning Board may vote to recommend approval, approval with modifications, or disapproval. The City Council has final authority over the Preliminary Planned Unit Development, the Tentative Plat of Subdivision, the Map Amendment, and the Conditional Use requests for 414 E. Golf Road. Planner Stytz stated that the following written communiques were received and entered into record: • Jerry Molepske <jpmolepske@gmail.com>, dated Monday, September 21, 2020 8:00 p.m. via email. To City of Des Plaines City Council, Attachment 10 Page 58 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 13 My wife and I are residents of the 4th ward in the Northshire neighborhood. We live in the same neighborhood she grew up in. We were pleased when the vacant bus lot was developed into a Mariano’s. This was great for both the residents of Des Plaines and the city itself. My wife and I are all for bringing revenue into the city and making Des Plaines a better place. With that being said, we oppose the idea of the size and scale of apartments planned to go into the vacant Pacific Feather and Down lot. This is wrong for so many reasons for the neighborhoods around. Some of the reasons are traffic, safety and privacy of the residents that live close to this location. We moved into this house/neighborhood because of the proximity to work and the Cumberland Metra Station as my wife was a commuter. The current traffic is manageable for the residents in these neighborhoods during non-peak times but during rush hour times, the traffic and safety of that intersection is freighting with the extra train traffic of commuters. If the size and scale of the planned apartments are built in this location the traffic will increase and the safety of those who walk to the train station will get worse. Those that live close by will lose their privacy with the planned height of the apartments. The tenants will be able to look into our backyards. We would like to see a smaller scale development of restaurants, cafés, or even townhomes which Des Plaines own development plan calls for. With these types of storefronts both the residents and the city will benefit. A place for neighborhood residents to go to and revenue for the city. As an example, look at a pre-covid weekend night at Mariano’s. The bar would be packed with neighbors. There are new rowhouses and condos on Northwest Hwy that are vacant still. The train noise is not going to be a selling point for anyone. If Des Plaines is set on building an apartment building, use the YMCA lot. This is more of an ideal location for this size and type of structure and a less congested intersection. I hope you listen to all the residents and hear the majority of us do not want this development at this location. Jerry Molepske • Steve Lindenmuth <Sjlindy19@Sbcglobal.net> dated Tuesday, September 22, 2020 8:49 a.m. via email. We're concerned about the traffic in this area! We're concerned about the effect that this will have on the schools! We're concerned about our property values continuing to drop vs. rise! We're concerned that this city is already saturated with apartments and condos! We're concerned that this city is already saturated with vacant apartments / condos and townhomes! We're concerned that this town can do nothing to attract anything other than apartment buildings! We're concerned that the leaders in this town are truly not thinking about making it better for the families that already live here! We're concerned that if families do move in to this complex there will be more train fatalities! Attachment 10 Page 59 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 14 We're concerned that this in another wrong decision made by this city! Other ideas for this area could be: Animal Shelter Retirement Community (ie: Brookdale - which would have a minimal effect traffic and non on our schools) Restaurants Sports facility (ie: Heritage Park in Wheeling; Mt. Prospect Ice Rink in Mt. Prospect; Play Ball, Mt. Prospect; The Ball Park, Mt. Prospect) Religious Building Another business (not condos/apartments) Other surrounding communities are thriving by adding these types of businesses to their town, which intern are attracting outsiders who then patronize their restaurants and other local businesses. Mt. Prospect is/has developed two residential facilities near their train station, which I guarantee will be sold out considering they are in the downtown area with other numerous restaurants, grocery store and other local establishments all within walking distance. PLEASE PLEASE PLEASE - do not put another development like this in Des Plaines! You are ruining this city! PLEASE THINK OUTSIDE THE BOX!! Thank you! Steve and Jill Lindenmuth 464 Pinehurst Drive Des Plaines • Richard Tyler <rtylerrt@sbcglobal.net> dated Tuesday, September 22, 2020 10:25 a.m. via email. Hi, I live near the United Feather and Down property. I am against the building of such a large apartment complex at Golf and Wolf. The area on both sides of the Metra railroad tracks are overwhelmingly single family homes. And the few apartments in a one-mile radius of Wolf and Golf are low-rise (about 2 stories and only about 20 units) such as the ones on Seegers Rd or the townhouses just east of Mt. Prospect Rd on Northwest Hwy. It needs to remain as a single family home area. Over 400 units is much too large for that property. Any large buildings would stand out (like a sore thumb!) if built there. And a 449 unit building would be adding a minimum of 1000 people Attachment 10 Page 60 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 15 (probably more) to that area. That is too many people in a quiet neighborhood. I can foresee property values of the single family homes in the area decreasing dramatically. A better use would be to keep it a commercial/light industrial use building or perhaps a better use would be for a senior residents type of building. The building that was propose near the railroad tracks north of downtown Des Plaines could work at Golf and Wolf. It, however, should be as tall as the present building, about 2 stories. It is interesting to note that the company proposing this building is from Delaware. The people at this company do not live in our area and once built, they are gone. We who live in the area will be stuck looking at this huge, out-of-place, complex and having many, many more people in the area. Keep the area single family homes!! Respect the wishes of the people in the area! Do not build this huge complex. Kris Tyler 4th Ward resident • Debra Swanson <debswan@comcast.net>, dated Tuesday, September 22, 2020 2:52 p.m. via email. In regard to the proposed apartment building at Golf and Wolf: 1. I feel this building would be an eyesore as well as a traffic nightmare in this location. I am definitely opposed to building such a large structure at that corner. 2. What is the current status of the Lattof YMCA property? Is the property for sale? If so, has there been any interest in the site, and by whom? Thanks, Deb Swanson 255 Woodbridge • Kenneth Burns <burns.kenneth.a@gmail.com>, dated Tuesday, September 22, 2020 3:05 p.m. via email. Very much against the proposed development of the old pillow factory. - traffic at the circle will be horrendous - increase in crime is certain - no longer a quiet residential neighborhood - property value will go down Please, no development Attachment 10 Page 61 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 16 Kenneth Burns • Lawrence and Carrie Kellogg Garbarek <ckgarbarek@aol.com>, dated Tuesday, September 22, 2020 4:10 p.m. via email. The proposed usage of this property seems extremely over-crowded and will add too many cars to an already congested section of Golf Road. We are astonished this project is being considered for such a small parcel of land. The back section has the Cumberland Train Station's parking lot which adds congestion briefly after trains in the evenings. Adding so many residents to a proposed multi-structured housing unit would make the area unsafe. How would they gain access to Golf Road, with a railroad crossing on one side and the Golf Road curve on the other? How will pedestrians/children cross Golf Road safely? Drivers traveling westbound cannot see the current exit to that property until they are immediately upon it, after passing through the light at Wolf Road. Another traffic light between Mt. Prospect Road and Wolf Road will congest Golf Road even during these sparse traffic Pandemic Days when Rush Hours are relaxed. There has to be a better use for this property with fewer complications. Lawrence and Carrie Kellogg Garbarek 421 Wilkins Drive Fourth Ward 847-803-8887 • The Rizzo Family <margaretrizzo17@gmail.com>, dated Tuesday, September 22, 2020 4:58 p.m. via email. We have lived in Des Plaines for 10 years now and have seen construction at that intersection in at least 4 of those years. I'm not looking forward to another construction project, or sitting in what is already a traffic nightmare at "The Circle." Imagine going southbound on Wolf Rd and having to wait for a freight train after sitting in that traffic circle! Additionally, the noise and traffic that would be produced by having such a large residential complex is really not something that I feel would be in the best interest of our community. From an environment perspective, I'm concerned about the carbon imprint that building would leave behind. I understand the need to generate revenue, but I think the disadvantages out way the short term advantages of increasing the number of residential buildings. This is not a good idea and it would make us reconsider staying in Des Plaines. The Rizzo family, Attachment 10 Page 62 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 17 Oxford Rd. Des Plaines, IL Chairman Szabo asked if there was anyone from the public that wanted to comment on the case; the following members from the public came forward: • Katie Peterson, 591 Columbia, Des Plaines Ms. Peterson stated that she has been living in Des Plaines for32 years, near the proposed site. Ms. Peterson expressed concern that the site does need improvements, but stated that Des Plaines was the number one suburb for Covid-19 fatalities, the lack of cars in the Metra parking lot, and the lack of the number of jobs available in Des Plaines. Ms. Peterson did not understand why someone would want to move here which the lack of availability in jobs and restaurants. She stated Des Plaines needs businesses, not another apartment complex. • Hannah Listopad, 238 S Cumberland Pkwy, Des Plaines Ms. Listopad stated that the traffic pattern study was conducted when the Chippewa and Cumberland students were being bussed in due to the construction of the circle. Students attending the pool were also bussed to the location. Ms. Listopad also made the comment that Des Plaines is a “big little city” and has such pride in the community; she suggested that the developers work on a plan to meld the ideals of the city with the proposed development. • Miranda Griff, 221 Washington St, Des Plaines Ms. Griff expressed concern over the traffic, she currently lives in the subdivision that is used as a cut-through to Mt. Prospect Road. The subdivision has expressed this complaint to her alderman. Ms. Griff also expressed flooding concerns. Ms. Griff has also expressed concern about the freight train traffic. Ms. Griff stated that she was not opposed to development at the location, but had logistical concerns about the size and scale of the development. • Sally Murphy, 45 N Warrington Rd, Des Plaines Ms. Murphy stated that she lives right behind the proposed development and was a commuter for several years, and agreed with Member Saletnik about the train turn signal. Ms. Murphy also expressed concern about the height and size of the proposed building, she suggested that a business move into the location and generate tax revenue. • Sue Dia, 11 S Meyer Ct, Des Plaines Ms. Dia lives in the Northshore subdivision and had concerns about traffic and walkability of the area. Ms. Dia stated that she moved to her current home because of the location and not in a “downtown” area. Ms. Dia expressed a concern over the maintenance of the property. Director McMahon stated that he was near the area the other day and it was maintained accordingly. Director McMahon stated that the property has been vacant for over a year and has been some storage and vehicle maintenance tenants. • Judy Sells, 491 Harvey Ave, Des Plaines Ms. Sells stated that the intersection of Golf/Road Rd is always a nightmare. Ms. Sells did a quick map of the area, the total area has approximately 1000 homes and the new development would bring over 400 units. Ms. Sells also expressed concerns over the proposed location of the Attachment 10 Page 63 of 87 Case 20-031-PPUD-TSUB-CU-MAP 414 E Golf Various Requests Case 20-02036-FPLAT 290 Cornell Ave Final Plat of Subdivision September 22, 2020 Page 18 new cell tower and displacement of the ducks. Chairman Szabo asked that the record reflect that 12 people were in opposition of the development. Mr. Kritzman responded to the comments. The development is a big change to the area, but it a goal of the compressive plan and will follow good design and planning practices. Member Catalano inquired about the maximum height in the M-1 District. Planner Stytz stated that the maximum height is 50 feet. Member Catalano also asked what the projected engineers construction estimate? The Petitioner stated that this project is just shy of $100 million dollars. Member Saletnik asked for the philosophical reason for spending $100 million dollars in Des Plaines. Mr. Odenbach stated that it is about striking a balance between the high rise in the city and a cul-de-sac in the suburbs, essentially creating convenience of lifestyle, which includes amenities of high rise facilities but life in the suburbs. Member Saletnik inquired about the “luxury rental”, Mr. Odenbach stated that the luxury features will include amenities and finishes (appliances). Mr. Odenbach provided ballpark rental prices of $200/$235 feet, the smaller units would range from $1,500-1,600 and the larger 2 bedroom units at approximately $3,000/month. The Petitioners stated that when they come back for final approval, a cost breakdown by unit and leasing strategy study will be provided. Member Fowler expressed concern over the size of the project and if this was an “all of nothing” project. The Petitioner stated that they are seeking approval for both phases, but understands if it takes several years to get Phase 2 based on market demands. Member Fowler further expressed concern over the accessibility and safety of the area. Chairman Szabo clarified that the Board can make a motion with modifications and recommend to City Council. The City Council is the final decision making body. A motion was made by Board Member Catalano, seconded by Board Member Saletnik to approve as presented. AYES: Catalano, Saletnik, Bader, Veremis and Szabo NAYES: Fowler and Hofherr ***MOTION CARRIES *** This case will be on the October 19, 2020 City Council meeting. Attachment 10 Page 64 of 87 CITY OF DES PLAINES ORDINANCE Z - 23 - 20 AN ORDINANCE APPROVING A PRELIMINARY PLANNED UNIT DEVELOPMENT, TENTATIVE PLAT OF SUBDIVISION, AND MAP AMENDMENT, FOR 414 E. GOLF ROAD. (Case #20-031-PPUD-TSUB-CU-MAP). WHEREAS, the Cumberland Crossing, LLC ("Petitioner") is the current record title holder of that certain real property consisting of approximately 6.49 acres, located in the M-1, Limited Manufacturing District, commonly known as 414 E. Golf Road, Des Plaines, Illinois (the "Subject Property"); and WHEREAS, the Subject Property is currently improved with a 106,846-square foot vacant industrial building, 78 space surface parking area, a commercial cell tower facility with enclosure, and public access road to the Metra commuter parking lot; and WHEREAS, the Petitioner intends to redevelop the Subject Property with (i) a six-story, 449-unit apartment building, served by 494 parking spaces (441 internal and 53 surface), and multiple activity areas for residents; and (ii) a one-story, 2,000-square foot commercial building with patio area and drive-through, served by thirteen parking spaces (collectively, the "Development"); and WHEREAS, the Petitioner also plans to relocate an existing commercial cell tower facility including the appurtenant equipment enclosure to another portion of the Subject Property pursuant to a revised easement agreement; and WHEREAS, pursuant to Sections 12-3-4, 12-3-6, 12-3-7 and 12-3-5 of the City of Des Plaines Zoning Ordinance ("Zoning Ordinance") and Title 13 of the City Code of the City of Des Plaines, as amended ("Subdivision Regulations"), the Petitioner filed, with the consent of the City, an application with the City for the approval of: (i) an application with the City for the approval of a map amendment to the “Zoning Map of the City of Des Plaines” ("Zoning Map") to rezone the Subject Property from the M-1 District to the C-3 General Commercial District ("C- 3 District") ("Proposed Map Amendment"); (ii) a tentative plat of subdivision for the entire Subject Property prepared by SPACECO Inc., consisting of four sheets, with a latest revision date of August 31, 2020 ("Proposed Tentative Plat of Subdivision"); (iii) a preliminary plat of planned unit development of the Development Parcel ("Proposed Preliminary Plat of PUD"), including certain proposed exceptions within the proposed planned unit development; and (iv) multiple PUD exceptions (collectively, the "Requested Relief"); and WHEREAS, within fifteen (15) days after the receipt thereof, the Petitioner’s application for the Requested Relief was referred by the Department of Community and Economic Development to the City’s Planning and Zoning Board ("PZB"); and WHEREAS, within ninety (90) days after the date of the Petitioner's application, a public Page 65 of 87 hearing was held by the PZB on September 22, 2020 pursuant to publication in the Journal & Topics on September 2, 2020; and WHEREAS, notice of the public hearing was mailed to all property owners within 300 feet of the Subject Property; and WHEREAS, during the public hearing the PZB heard competent testimony and received evidence with respect to how the Petitioner intended to satisfy and comply with the provisions of the Zoning Ordinance and the Subdivision Regulations; and WHEREAS, pursuant to Section 12-3-5 of the Zoning Ordinance, the PZB filed a written report with the City Council on September 23, 2020, summarizing the testimony and evidence received by the PZB and stating by a vote of 5-2 of: (i) its recommendation to approve the Proposed Map Amendment; (ii) its approval of the Proposed Tentative Plat of Subdivision for the Subject Property; (iii) its recommendation to approve the Proposed Preliminary Plat of PUD for the Development Parcel; (iv) its recommendation to approve the PUD exceptions requested by the Petitioner subject to certain conditions; and WHEREAS, the Petitioner made certain representations to the PZB with respect to the Requested Relief, which representations are hereby found by the City Council to be material and upon which the City Council relies in approving the Requested Relief; and WHEREAS, the City Council has considered the written report of the PZB, the applicable standards for planned unit developments set forth in the Zoning Ordinance, and the Community and Economic Development Staff Memorandum dated September 24, 2020, and has determined that it is in the best interest of the City and the public to approve the Requested Relief in accordance with the provisions of this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting the factual basis for the approval of the Proposed Preliminary Plat of PUD. SECTION 2. LEGAL DESCRIPTION OF THE SUBJECT PROPERTY. The Subject Property is legally described as: LOTS 2, 3, 6 AND 7 (TAKEN AS A TRACT) (EXCEPT THAT PART THEREOF DESCRIBED AS FOLLOWS: Page 66 of 87 COMMENCING AT THE INTERSECTION OF THE SOUTHERLY RIGHT OF WAY LINE OF CHICAGO AND NORTHWESTERN RAILWAY COMPANY AND THE WESTERLY LINE OF WOLF-GOLF ROAD PRODUCED; THENCE SOUTHWESTERLY ALONG THE WESTERLY LINE OF WOLF-GOLF ROAD PRODUCED 110.55 FEET; THENCE NORTHWESTERLY PARALLEL TO THE SAID SOUTHERLY RIGHT OF WAY LINE OF THE CHICAGO AND NORTHWESTERN RAILROAD COMPANY TO THE EASTERLY RIGHT OF WAY LINE OF THE WEST WYE TRACT OF SAID CHICAGO AND NORTHWESTERN RAILWAY COMPANY; THENCE NORTHWESTERLY ALONG SAID EASTERLY LINE OF SAID WYE TRACT TO THE NORTHWESTERLY LINE OF LOT 3 IN SEEGERS SUBDIVISION; THENCE NORTHEASTERLY ALONG THE NORTHWESTERLY LINE OF LOT 3, 76.13 FEET TO THE SAID SOUTHERLY RIGHT OF WAY LINE OF SAID CHICAGO AND NORTHWESTERN RAILWAY COMPANY; THENCE SOUTHEASTERLY 909.89 FEET ALONG SAID SOUTHERLY RIGHT OF WAY LINE TO THE PLACE OF BEGINNING; AND ALSO EXCEPT THAT PART THEREOF DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SECTION 18, THENCE SOUTH ALONG THE WEST LINE OF SAID SECTION 18, FOR A DISTANCE OF 1185.2 FEET; THENCE EASTERLY ALONG A LINE WHICH FORMS AN ANGLE OF 102 DEGREES 23 MINUTES TO THE LEFT WITH A PROLONGATION OF THE LAST DESCRIBED COURSE FOR A DISTANCE OF 2437.1 FEET; THENCE NORTHEASTERLY ALONG A LINE WHICH FORMS AN ANGLE OF 51 DEGREES 35 MINUTES TO THE LEFT WITH A PROLONGATION OF THE LAST DESCRIBED COURSE FOR A DISTANCE OF 126.1 FEET TO THE POINT OF BEGINNING WHICH IS ON THE NORTH RIGHT OF WAY LINE SEEGER ROAD; THENCE EASTERLY ALONG SAID NORTHERLY RIGHT OF WAY LINE WHICH FORMS AN ANGLE OF 45 DEGREES 05 MINUTES TO THE RIGHT WITH A PROLONGATION OF THE LAST DESCRIBED COURSE FOR A DISTANCE OF 84.7 FEET TO A POINT; THENCE NORTHEASTERLY ALONG A LINE WHICH FORMS AN ANGLE OF 45 DEGREES 05 MINUTES TO THE LEFT WITH A PROLONGATION OF THE LAST DESCRIBED COURSE FOR A DISTANCE OF 430.2 FEET TO A POINT WHICH IS ON THE CHICAGO AND NORTHWESTERN RAILWAY RIGHT OF WAY LINE; THENCE NORTHWESTERLY ALONG SAID RIGHT OF WAY LINE WHICH FORMS AN ANGLE OF 84 DEGREES 22 MINUTES TO THE LEFT WITH A PROLONGATION OF THE LAST DESCRIBED COURSE FOR A DISTANCE OF 120.6 FEET TO A POINT; THENCE SOUTHWESTERLY ALONG A LINE WHICH FORMS AN ANGLE OF 95 DEGREES 38 MINUTES TO THE LEFT WITH A PROLONGATION OF THE LAST DESCRIBED COURSE FOR A DISTANCE OF 549.8 FEET TO A POINT ON THE AFORESAID NORTH RIGHT OF WAY LINE OF SEEGER ROAD; THENCE EASTERLY ALONG SAID NORTH RIGHT OF WAY LINE WHICH FORMS AN ANGLE OF 45 DEGREES 05 MINUTES TO THE LEFT WITH A PROLONGATION OF THE LAST DESCRIBED COURSE FOR A DISTANCE OF 84.7 FEET MORE OR LESS TO THE POINT OF BEGINNING; AND ALSO EXCEPTING FROM SAID TRACT THAT PART THEREOF LYING SOUTHEASTERLY OF THE SOUTHEASTERLY LINE OF THE RIGHT OF WAY OF Page 67 of 87 WOLF-GOLF ROAD; IN SEEGERS SUBDIVISION OF PART OF THE SOUTH ½ OF FRACTIONAL SECTION 7 AND PART OF THE NORTH ½ OF FRACTIONAL SECTION 18, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS PURSUANT TO THAT PLAT OF SUBDIVISION RECORDED NOVEMBER 21, 1917 AS DOCUMENT NO. 6234083. PARCEL 2: NON-EXCLUSIVE EASEMENT FOR USE AND OPERATION OF A ROADWAY AS ESTABLISHED BY GRANT FOR CHICAGO AND NORTHWESTERN RAILWAY COMPANY TO AMERICAN NATIONAL BANK AND TRUST COMPANY OF CHICAGO, AS TRUSTEE UNDER TRUST NUMBER 13454 RECORDED AS DOCUMENT NO. LR1997027, AND THE TERMS AND CONDITIONS THEREOF. P.I.N.s: 09-07-316-001, 09-18-200-008, 09-18-200-009 SECTION 3. APPROVAL OF PROPOSED MAP AMENDMENT. Pursuant to Section 12-3-7 of the Zoning Ordinance, the City Council has considered the factors relevant to the approval of map amendments and has determined that the procedure for the review of map amendments has been satisfied. The City Council hereby approves the Proposed Map Amendment, and the Zoning Map is hereby amended to rezone the Subject Property from the M- 1 Limited Manufacturing District to the C-3 General Commercial District. SECTION 4. APPROVAL OF PROPOSED PRELIMINARY PLAT OF PUD. Subject to and contingent upon the conditions set forth in Section 8 of this Ordinance, and pursuant to Section 12-3-5 of the Zoning Ordinance, the City Council hereby approves the Proposed Preliminary Plat of PUD, which consists of the following plans: A.Preliminary Planned Unit Development Plat for Cumberland Crossing, consisting of one sheet, prepared by SPACECO Inc., and with a latest revision date of August 21, 2020; Page 68 of 87 B.Preliminary Site Improvement Plans for Cumberland Crossing, consisting of four sheets, prepared by SPACECO Inc., and with a latest revision date of September 1, 2020; and C.Floor Plans and Elevations for Cumberland Crossing, consisting of nine sheets, prepared by Studio 222 Architects, and with a latest revision dates of July 24, 2020. (collectively, the "Proposed Preliminary Plat of PUD") copies of which are attached to and, by this reference, made a part of this Ordinance as Exhibit A. The City Council hereby directs the Zoning Administrator to accept the Proposed Preliminary Plat of PUD for the Subject Property, subject to and contingent upon the conditions set forth in Section 8 of this Ordinance. SECTION 5. ACKNOWLEDGEMENT OF REQUEST FOR EXCEPTIONS. The City Council hereby acknowledges that pursuant to Section 12-3-5.C of the Zoning Ordinance, the Petitioner has requested, and the Proposed Preliminary Plat of PUD contemplates, the following exceptions to the bulk regulations of the C-3 General Commercial District: A.To permit a maximum building height of 71 feet 4 inches, where a maximum height of 45 feet is allowed in C-3 General Commercial District as set forth in Section 12- 7-3 F of the Zoning Ordinance; and B.To permit a minimum lot area exception of 996-square feet per unit for Phase 1 of the Development and 630-square foot per unit for Phase 2 where the minimum lot area is 1,815-square feet per unit as set forth in Section 12-3-5-1.D.1 of the Zoning Ordinance. (collectively, "Proposed Exceptions"). At the time of consideration of a proposed final plat of planned unit development ("Final Plat of PUD") for the Subject Property, a final plat of subdivision for the Subject Property, and a final development plan for the Subject Property, the Page 69 of 87 City Council will consider the Proposed Exceptions. SECTION 6. SUBMISSION OF FINAL PLAT OF PLANNED UNIT DEVELOPMENT AND FINAL PLAT OF SUBDIVISION. Pursuant to and in accordance with Section 12-3-5.D.3 of the Zoning Ordinance and Section 13-2-4 of the Subdivision Code, the adoption of this Ordinance authorizes the Petitioner to submit a Final Plat of PUD and a final plat of subdivision for the Subject Property to the City. SECTION 7. EFFECT OF APPROVAL OF PROPOSED PRELIMINARY PLAT OF PUD. Pursuant to Section 12-3-5.D.3 of the Zoning Ordinance, the approval of the Proposed Preliminary Plat of PUD for the Development Parcel, as provided in Section 4 of this Ordinance, will not be deemed or interpreted as authorizing or entitling the development or the improvement of the Subject Property in any manner whatsoever unless and until the City Council approves, by ordinance or resolution duly adopted, as the case may be: (i) a conditional use permit for a planned unit development for the Subject Property, pursuant to Section 12-3-5.D.5 of the Zoning Ordinance; and (ii) a final plat of subdivision for the Subject Property, pursuant to Section 13-2-8 of the Subdivision Regulations. Nothing herein will be deemed or interpreted as obligating or requiring the City Council to approve a conditional use permit for a planned unit development or a final plat of subdivision. Further, the City Council has no obligation to consider or approve a conditional use permit for a planned unit development or a final plat of subdivision unless and until: A.The Petitioner complies with the applicable procedures for the review and approval of a Final Plat of PUD for the Development Parcel, as set forth in Section 12-3- 5.D.5 of the Zoning Ordinance; and Page 70 of 87 B.The Petitioner complies with the applicable procedures for review and approval of a final plat of subdivision for the Subject Property, as set forth in Chapter 2 of the Subdivision Regulations. SECTION 8. CONDITIONS OF APPROVAL. The approval of the Proposed Preliminary Plat of PUD granted pursuant to Section 3 of this Ordinance is expressly subject to and contingent upon compliance by the Petitioner with each and all of the following conditions, all at the sole cost and expense of the Petitioner: A.The Petitioner must prepare and submit to the City: (i) a Final Plat of PUD for the Subject Property that meets all the requirements of Section 12-3-5 and Section 12- 14-5 (Minimum Submittal requirements for PUDs) of the Zoning Ordinance; and (ii) a final plat of subdivision for the Subject Parcel; that meets all the requirements of the Subdivision Regulations. B.The Petitioner will commission and provide to the City a full traffic study, including all site access points and required content approved by IDOT, at time of Final Planned Unit Development. C.That a 10-foot wide side path must be constructed by the Petitioner along the Golf Road and Wolf Road frontages of the Subject Property within the public right-of- way, tying into the Cumberland Metra parking lot at the north of the Subject Property. D.That any and all governing documents for the Development including covenants, conditions, and restrictions, or operating reciprocal easement agreements must be submitted to and approved by the City’s General Counsel prior to the recording of any Final PUD Plat or Final Plat of Subdivision. Page 71 of 87 E.A fire hydrant will be required within 100 feet of the Des Plaines Fire Department sprinkler connection at the proposed restaurant building. F.All proposed improvements and modifications shall be in full compliance with all applicable regulations, codes, and ordinances. All Engineering, Landscape, and Building plans will be updated or modified to comply with requirements in effect at the time of approval of the Final PUD Plat. G.The Petitioner must, as part of the Development, reconstruct at its cost and expense, the Golf Road/ Wolf Road/ Seegers Road intersection when adding a fourth leg to accommodate northbound and southbound traffic on Wolf Road. The Final Engineering Plans and Final Plat of PUD shall incorporate plans depicting the reconstruction of this intersection and shall be approved by all agencies having jurisdiction over the roads connecting to the intersection. H.The Petitioner must obtain approval of its final engineering plans for the Subject Property from the City of Des Plaines Public Works and Engineering Department. I.The final plans submitted with the Final Plat of PUD shall be in substantial compliance with the Preliminary Plat of PUD. SECTION 9. TIME PERIOD FOR SUBMISSION OF FINAL PLAT OF PLANNED UNIT DEVELOPMENT AND FINAL PLAT OF SUBDIVISION. Pursuant to and in accordance with Section 12-3-5.D.3 of the Zoning Ordinance and Section 13-2-10.B of the Subdivision Regulations, respectively, the Petitioner must submit for review and approval by the City: (a) a Final Plat of PUD for the Subject Property no later than the date that is 180 days after the effective date of this Ordinance; and (b) a final plat of subdivision for the Subject Property no Page 72 of 87 later than the date that is 12 months after the effective date of the approval of the Proposed Tentative Plat of Subdivision by the PZB. SECTION 10. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. SECTION 11. SEVERABILITY. If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. PASSED this _____day of ____________, 2020. APPROVED this _____ day of ____________, 2020. VOTE: AYES _____ NAYS _____ ABSENT ______ MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: ______ day of ________________, 2020. CITY CLERK Peter M. Friedman, General Counsel Page 73 of 87 N: \ P r o j e c t s \ 1 0 8 9 1 \ S U R V E Y \ 1 0 8 9 1 P U D - 0 1 . d g n S H E E T 1 U s e r = g p t a s i n s k a Ex h i b i t A Page 74 of 87 N: \ P r o j e c t s \ 1 0 8 9 1 \ P R E L I M \ 1 0 8 9 1 P _ T I T L E . d g n D e f a u l t U s e r = j c k a p u s t i a k Ex h i b i t A Page 75 of 87 N: \ P r o j e c t s \ 1 0 8 9 1 \ P R E L I M \ 1 0 8 9 1 P _ E T . d g n D e f a u l t U s e r = j c k a p u s t i a k Ex h i b i t A Page 76 of 87 N: \ P r o j e c t s \ 1 0 8 9 1 \ P R E L I M \ 1 0 8 9 1 P _ G M . d g n D e f a u l t U s e r = j c k a p u s t i a k Ex h i b i t A Page 77 of 87 N: \ P r o j e c t s \ 1 0 8 9 1 \ P R E L I M \ 1 0 8 9 1 P _ G R U T . d g n D e f a u l t U s e r = j c k a p u s t i a k Ex h i b i t A Page 78 of 87 7 15 1 2 19 TOFFICEOFFICELEASINGWORK A/ V PA C K A G E MA I L LO B B Y (O P E N T O A B O V E ) MA I L (P H A S E I I ) PA C K A G E (P H A S E I I ) CO N F E R E N C E / CO - W O R K I N G (P H A S E I I ) 20 38 43 19 615 1 5 1 5 1 5 306 43 37 66 6 6 8 20 T T T T T T T T T T T T T TTTWATER SERVICE/SPRINKLERSTORAGEMEP ME P ME P TR A S H PE T SP A CO M M U T E R LO B B Y P H A S E I I G A R A G E E N T R Y PO O L A B O V E PO O L E Q U I P M E N T BIC Y C L E ST O R A G E T T T T T T T T T TRASH (PHASE II)FIRST FLOOR PARKING (PHASE II)41,470 GSF 147 PARKING SPACES FI R S T F L O O R P A R K I N G (P H A S E I ) 85 , 1 8 0 G S F 29 4 P A R K I N G S P A C E S MEP T 44 PH A S E I GA R A G E E N T R Y L O A D I N G LO A D I N G LO A D I N G PR O J E C T N U M B E R : 19 0 7 0 2020.09.01 CU M B E R L A N D C R O S S I N G A P A R T M E N T S 41 4 E A S T G O L F R O A D , D E S P L A I N E S , I L L I N O I S 1.1 Ex h i b i t A Page 79 of 87 UNIT A1 1 BR UN I T A 1 1 B R UN I T A 1 1 B R UN I T A 1 1 B R UN I T A 2 1 B R UN I T B 3 2 B R UNIT A1 1 BR M E P UNIT A1 1 BR UN I T A 1 1 B R U N I T S 2 S T U D I O UN I T A 1 1 B R UN I T A 1 1 B R UN I T S 1 ST U D I O UN I T S 1 ST U D I O 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7 0 2020.07.24 CU M B E R L A N D C R O S S I N G A P A R T M E N T S 41 4 E A S T G O L F R O A D , D E S P L A I N E S , I L L I N O I S 3.2 TE R R A C E V I E W L O O K I N G S O U T H Ex h i b i t A Page 85 of 87 PR O J E C T N U M B E R : 19 0 7 0 2020.07.24 CU M B E R L A N D C R O S S I N G A P A R T M E N T S 41 4 E A S T G O L F R O A D , D E S P L A I N E S , I L L I N O I S 3.3 AE R I A L V I E W L O O K I N G E A S T Ex h i b i t A Page 86 of 87 PR O J E C T N U M B E R : 19 0 7 0 2020.07.24 CU M B E R L A N D C R O S S I N G A P A R T M E N T S 41 4 E A S T G O L F R O A D , D E S P L A I N E S , I L L I N O I S 3.4 AE R I A L V I E W L O O K I N G W E S T Ex h i b i t A Page 87 of 87 Page 1 of 4 NEW BUSINESS #3A. Page 2 of 4Attachment 1 Page 3 of 4Attachment 1 Page 4 of 4Attachment 1