HomeMy WebLinkAbout2024-09-03 Council PacketGISConsortium 1701 Birchwood Avenue
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1701 Birchwood -Des Plaines, IL
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LIGHTING acohleoPs
Pendine Applications:
Chairman Szabo introduced the cases on the agenda.
1. Address: 1701 Birchwood Avenue Case Number: 24-028-V
The petitioner is requesting a variation to allow the installation of loading spaces which would directly face
and open up onto a public nghtof-way, and any other variations, waivers, and zoning relief as may be
necessary.
PIN: 09-28-300-026-0000
Petitioner: Scott Chiem, 5519 N. Cumberland Avenue, Suite 1001, Chicago, II, 60656
Owner: FRG-X-IL2, LP, 5519 N. Cumberland Avenue, Suite 1001, Chicago, IL 60656
Chairmm Szabo introduced the first case and opened the public hearing.
Scott Chiem, Amid Chaesi, & Darta Mangas were sworn in.
Mr. Chiem introduced himself as the owner and operator of the subject property as well as a resident of Des
Plaines. He explained that the existing 1980 industrial building was originally built with docks, but that a
tenant in 2013 converted the dock doors into overhead doors. He noted that there are issues with the current
overhead door design that impact efficiency and safety and are the reason for the variation request. Mr.
Chiem added that the proposed dock design would be larger to allow for maneuvering larger vehicles.
Ms. Mangas described the existing conditions of the west drive aisle and parking area noting that the site
conditions cannot accommodate truck loading and unloading along the east side of the building or south side
of the building since there is insufficient space. She explained the proposal to replace the two existing
overhead doors with three dock doors and depressed loading berth in place of the existing drive aisle and
parking area. Ms. Mangas noted that the proposed dock area would allow for safer and more efficient
loadmg/unloading operations and additional opportunities for new tenants to locate on site. She added the
building helps block to view of the proposed dock area from the east side.
Member Catalano requested clarification of the exhibits provided, some showing three loading docks and
some showing four loading docks.
Ms. Mangas clarified that the budding originally included four dock doors. Due to modem code
requirements, the curent proposal would be to remove the overhead doors and install three dock doors.
Member Catalano requested additional background information regarding an eight -foot -tall masonry screen
wall and if the petitioner is okay with the condition.
Senior Planner Stytz responded that Section 12-9-9 of the Zoning Ordinance requires that off-street loading
spaces are screened from the street either by a solid wood or masonry fence or the installation of landscaping
including a continuous evergreen or dense deciduous shrub hedge.
Mr. Chiero requested consideration of omitting the required screen wall condition as it is not standard
Member Catalano asks for clarification about the masonry wall.
Attachment 10 Page 21 of 48
Senior Planner Stytz noted that the code requires a wall on both sides of the loading berth area.
Senior Planner Stytz provided a summary of the case.
Issue: The petitioner is requesting a major variation from Section 12-9-9.C.3 of the Zoning Ordinance to
allow new loading docks of an existing manufacturing budding at 1701 Birchwood Avenue to face and open
onto a public street.
Petitioner: Scott Chiero, 5519 N. Cumberland Avenue, Suite 1001, Chicago, B, 60656
Owner FRG-X-IL2 LP, 5519 N. Cumberland Avenue, Suite 1001, Chicago, IL 60656
Case Number:24-028-V
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Ward:
#61 Alderman Mark Walsten
Existing Zoning:
M-2, General Manufacturing District
Existing Land Use:
Industrial building (manufacturing)
Surrounding Zoning:
North:M-21 General Manufactuing District
South:M-21 General Manufacturing District
EastM-21 General Manufacturing District
WestM-21 General Manufacturing District
Surrounding Land Use:
North: Industrial building (manufacturing)
South: Industrial building (manufacturing)
East Industrial building (manufacturing)
West: Industrial building (m marfact uurg)
Street Classification:
Birchwood Avenue is a local street under Des Plaines jurisdiction.
Comprehensive P1an:Industrial is the recommended use of the property.
Zoning/Property History: Based on historical aerial imagery, the subject properly was developed in 1969
with an industrial building including an accessory office space and four
loading docks. In 2013, a building alteration permit was approved to remove
windows, relocate overhead doors, and replace the four docks with two 20-
foot-wide by 15-foot-tall overhead doors, infilling wall sections from the old
dock doors. The row of nine parking spaces and landscape bed currently
located along the northwest driveway entrance leading to two new overhead
doors were also added in 2013. Since then, the two overhead doors and parking
area have remained unchanged in the northwest driveway area.
Attachment 10 Page 22 of 48
Project Description: Overview
The petitioner, Scott Chiero, is requesting a major variation to construct three
new docks on the north building elevation with doors that would face and open
onto Birchwood Avenue, a public street. The subject property consists of a
single, 2.52-acre lot with a one-story industrial building, walkways, and
driveway/parking area as illustrated on the attached ALTA-NSPS Laud Title
Survey. The properly is an interior lot with two separate access points to
Birchwood Avenue on the north side of the subject property: one on the
northeast leading to the parking area and one on the northwest leading to an
enclosed loading area and a few parking spaces. The northwest comer of the
existing building consists of two garage doors to facilitate loading operations
m illustrated on the attached Existing Condition exhibit. However, the
petitioner's proposal illustrated on the attached Existing and Proposed
Condition exhibit would replace the existing garage doors with three separate
loading dock doors creating a loading area that directly faces and opens onto
Birchwood Avenue, which does not meet the off-street loading regulations and
necessitates a major variation request.
Scope of Work
The scope of work includes changes across the subject property as illustrated
in the attached Proposed Site Plan and summarized below:
Replace the two existing overhead doors with three new docks;
Remove the existing eight parking spaces (including one accessible
space), curbs, and landscape island and replace with turf, which will
be regraded to match the dock approach;
Regrade of the northwest driveway to make the bottom of the dock
door level with a semitruck trailer and add drainage improvements;
Add a new retaining wall on the east side of the northwest driveway;
Add new metal stairs for the existing north elevation man door;
Remove a portion of the existing front walkway; and
Add eight new parking spaces in the east parking area including one
accessible space.
Proposed Elevations and Required Building Design Standards
The Existing and Proposed Condition exhibit provides a partial floor plan and
elevation of the new dock doors and other proposed changes to the west comer
of the north building elevation. The proposed docks measure 11.25 feet wide
by 12 feet tall and will be positioned above a new four -foot -tall concrete
foundation, which spans between the dock door and the door approach.
The existing exterior building materials are predominately a mixture of brown
face brick and white corrugated metal siding with additional metal accent
material along the rooflme. New face brick infill is proposed to fill in the space
of the current overhead doors for the new dock design. Section 12-3-11 of the
Zoning Ordinance requires that building design standards are met for projects
when there are "appearance altering renovations to the front or comer facades
of a principal structure." Since the proposal alters the front of the building,
4
Attachment 10 Page 23 of 48
the regulations in this section are required to be met. For the subject properly,
the front fapade is the north elevation facing Birchwood Avenue. Since fare
brick and metal are permitted ground story materials for industrial buildings,
the proposal meets the building design requirements for exterior building
materials. However, the new man door and dock doors are shown to be white,
which may partially match with the white cortugated metal siding above the
dock doors but does not match the existing face brick material that will
surround them. As such, staff have added a condition requiring the dock door
and man door color to compliment the existing brick color.
Off -Street Parking and Loading
Warehouses and distribution centers are required to provide one off-street
parking space for every 1,500 square feet of gross floor area pursuant to
Section 12-9-7 of the Zoning Ordinance. Based on the existing building area
of 48,807 square feet, a total of 34 off-street parking spacesincluding two
accessible spaces —are required. The ALTA-NSPS Land Title Survey shows
that a total of 54 off-street parking spares exist on the subject properly: eight
on the west driveway entrance and 46 on the east driveway entrance. As noted
above and in the Proposed Site Plan, there are proposed changes to the location
of off-street parking spaces on the subject property but not to the total number
of available spaces. The existing eight spaces, including one accessible space,
positioned on the west side of the subject property will be relocated to the east
parking area to accommodate the new docks and dock approach. The Proposed
Site Plan illustrates that there will still be a total of 54 off-street parking
spaces, including two accessible spaces, on the subject properly, which is
compliant.
Manufacturing buildings are required to have a certain number of loading
spaces based on the building's area. Pursuant to Section 12-9-9 of the Zoning
Ordinance, buildings with an area of 100,000 square feet or less are required
to have a minimum of one loading space in compliance with the specifications
listed in Section 12-9-9.C. The proposal includes the installation of three 65-
foot-long by 15-foot-wide loading spaces, which comply with the quantity and
size requirements. However, these loading spaces would open onto and
directly face Birchwood Avenue in violation of Section 12-9-9.C.3, requiring
a redesign of the proposed loading spaces or a major variation.
Existing Non -conforming Loading Areas
The petitioner provided the attached "Examples of Deviations from Existing
Code" exhibit identifying existing examples of loading berths that open onto
or face public streets or alleys. While non -conformities exist, the PZB should
consider whether allowing a new non -conformity meets the intent of the code
and the Comprehensive Plan. It should also be considered whether the design
creates traffic interferences within the adjacent right-of-way and operational
issues where alternative design solutions may not.
Attachment 10 Page 24 of 48
Landscaping and Screening
Section 12-10-11 of the Zoning Ordinance requires loading berths to be
screened as much as possible to minimise their impact on neighboring
properties while still allowing access to its use. The required screening
includes a solid wood or masonry fence not less than six feet and not more
than eight feet in height, a continuous evergreen or dense deciduous shrnb
hedge, or a combination of both. The attached Landscape Plans show proposed
landscaping throughout the site with a smaller section on the southwest comer
of the property, but the majority of the landscaping improvements proposed
for the northern portion of the property. The proposal includes the installation
of deciduous and evergreen shrubs along the sides of the loading berth, a
design which aligns with Section 12-10-11 of the Zoning Ordinance. However,
given the highly visible location of the proposed loading berths from the street,
staff have added a condition requiring the installation of a solid eight -foot -tall
masonry or wood wing -wall and continuous evergreen hedge to appropriately
screen it from the public street while still providing access to the budding.
Variation Findines: Variation requests are subject to the standards set forth in Section 12-3-6.H. of the
Zoning Ordinance. Rationale for how well the proposal addresses the standards is provided below and in the
attached petitioner responses to standards. The Board may use the provided responses as written as its
rationale, modify, or adopt its own.
1. Hardship: No variation shall be granted pursuant to this subsection H unless the applicant shall
establish that carrying out the strict letter of the provisions of this title would create a particular
hardship or a practical difficulty.
Comment: Staff does not see a hardship or practical difficulty preventing the petitioner from
complying with the off-street loading requirements related to the location of loading spaces. The
petitioner states that the size of the existing two 20-foot-wide by 15-foot-tall overhead doors is not
sufficient to serve most tenants. However, the height and overall size of the three proposed 12-foot-
tall by 11.25-foot-wide dock doors is less than the current overhead door size. Moreover, the overhead
door size and height can be adjusted to accommodate specific tenants as necessary while still
providing adequate screening. As the request does not constitute a defined hardship or practical
difficulty, approving the variation could undermine the location and screening requirements for
loading spaces.
2. Unique Physical Condition: The subject lot is exceptional as compared to other lots subject to
the same provision by reason of a unique physical condition, including presence of an existing
use, structure, or sign, whether conforming or nonconforming; irregular or substandard shape
or size; exceptional topographical features; or other extraordinary physical conditions peculiar
to and inherent in the subject lot that amount to more than a mere inconvenience to the owner
and that relate to or arise out of the lot rather than the personal situation of the current owner
of the lot.
Comment: Staff concludes that there is no unique physical condition on the subject property that
warrants the requested variation. In fact, this property is of similar size and shape as the interior lots
surrounding it. While the proposal does include some considerations to address screening and
location in relation to the public street, it does not represent the ideal design to provide a screened
loading berth that allows for both function and aesthetics when alternatives are available. Thus, the
Attachment 10 Page 25 of 48
variation requests appear to be more of a personal preference and convenience of the property owner
instead of a definable physical condition. The proximity of the existing compliant overhead doors to
the right-of-way complies with Code requirements and is not unique, while the proposed
modifications to introduce loading docks and a depressed access drive would introduce a new
nonconforming condition. Nonetheless, see the Petitioner's responses to Standards for Variations.
3. Not Self -Created: The aforesaid unique physical condition is not the result of any action or
inaction of the owner or its predecessors in title and existed at the time of the enactment of the
provisions from which a variance is sought or was created by natural forces or was the result
of governmental action, other than the adoption of this title.
Comment: VvUle the subject property's location and size may not be a result of any action or inaction
of the property owner, the subject property was purchased with the understanding of these attributes
and conditions. Additionally, the subject property was originally developed with dock doors in the
location proposed, which was permitted for buildings constructed prior to 1998. However, this area
has operated with two overhead doors and enclosed loading/unloading since 2013 proving that a
screen loading berth is both practical and fractional on the subject property despite the current
development and lot characteristics. The conversion of the compliant design to anoncompliant design
without utilizing the available area north of the existing building to enclose the loading berths might
be considered a self-created condition. As such, it is staffs opinion that the proposal does not
adequately utilize the available space and access to the site or appropriately design the proposed
improvements to avoid the need for variations. Nonetheless, see the Petitioner's Responses to
Standards for Variations.
4. Denied Substantial Rights: The carrying out of the strict letter of the provision from which a
variance is sought would deprive the owner of the subject lot of substantial rights commonly
enjoyed by owners of other lots subject to the same provision.
Comment: Staff s review has concluded that carrying out the strict letter of this code for the off-street
loading regulations does not deprive the property owners of substantial rights. First, while some
properly owners may have larger lots or additional spaces for secluded loading berths, having the
ability to construct these loading berths is not, in and of itself, a right granted to property owners. All
manufacturing properties are governed by the same off-street loading requirements in Section 12-9-
9 of the Zoning Ordinance regardless of size, shape, and development. Enforcing the off-street
loading location and screening requirements does not deny the property owners from constructing
the loading berths on the subject property but requires said loading berths to conform with the
applicable location and screening requirements that apply to at properties that require loading spaces.
The argument that the requested variation for the subject properly shall be approved solely because
other manufacturing properties have existing non -conforming surfaces near or abutting properly lines
is dubious, as properly nonconformities are common enough that properly owners throughout Des
Plaines most work with what they have, so to speak. That said, enforcing the off-street loading
requirements would not deprive the properly owner of any substantial rights enjoyed by other
manufacturing properties.
5. Not Merely Special Privilege: The alleged hardship or difficulty is neither merely the inability
of the owner or occupant to enjoy some special privilege or additional right not available to
owners or occupants of other lots subject to the same provision, nor merely the inability of the
owner to make more money from the use of the subject lot
Attachment 10 Page 26 of 48
Comment. Granting this variation would, in fact, provide a special privilege for the properly owner
not available to other manufacturing properties. While other properties may have existing non -
conformities in relation to loading berth location and screening that were established through earlier
regulations and have repaired said non -conformities regularly —thus does not compare to the
proposal on the subject property for new non -conformities created in direct violation of the current
codes. The aforementioned consideration for off-street loading location and screening indicates to
staff that variation decisions are made on a case -by -case, project -by -project basis upon applying the
variation standards. In those evaluations, the determining body (e.g. PZB and/or City Council)
usually looked to see if the applicant exhausted design options that do not require a variation. In this
case, it seems there are different design options and positions for the loading berths on this site, given
the ample space in the front and side yards. Granting a variation for this design, when other viable
options are available, could be too lenient and tread into the territory of allowing a special privilege.
6. Title And Plan Purposes: The variation would not result in a use or development of the subject
lot that would be not in harmony with the general and specific purposes for which this title and
the provision from which a variation is sought were enacted or the general purpose and intent
of the comprehensive plan.
Comment: On one hand, the project would allow re -investment on an established manufacturing lot,
which the Zoning Ordinance and Comprehensive Plan want to encourage. However, the proposed
loading berth design, including its dimensions and positioning, is largely for the benefit of the
property owners. For one, the existing paved area in front of the overhead doors is large enough to
accommodate a new enclosed loading area witb room to fit an entire 53-foot-long semitrck
trailer —all while inside the buildable area of the subject property. While the proposal removes some
of the existing impervious pavement on the subject properly, it does include some regrading of the
northwest comer of the property, which, if not designed properly, could create water runoff issues
for the neighboring property owner to the west. Moreover, staff a review concludes that there are
reasonable options for redesigning the loading berth on site to provide adequate use and screening of
the loading bays without needing relief from the required location and design regulations.
7. No Other Remedy: There is no means other than the requested variation by which the alleged
hardship or difficulty can be avoided or remedied to a degree sufficient to permit a reasonable
use of the subject lot.
Comment: There are multiple alternatives to the proposed variations being requested by the
petitioner. One previously mentioned option is to enclose the loading berth area with a structure to
effectively screen it from view of the street while still allowing full access and use of the loading
docks. While adding some additional cost, this alterative would provide an improvement to the
existing design by allowing easy loading/unloading of products but also containing the loading and
unloading operations within the building to limit impacts on surrounding properties. Another option
retains the open -au design but involves the installation of a minimum eight -foot -tall gate and fence
sections to fully screen the loading berth on all sides from the street. This option could save some
cost to the petitioner while also aligning better with the off-street loading requirements. Given the
multiple alteratives available to the petitioner, the PZB may wish to ask why certain alterative
designs are not feasible and how the petitioner will address traffic and safety concerns associated
with semi -truck maneuvers to and from the loading area on Birchwood Avenue.
8. Minimum Required: The requested variation is the minimum measure of relief necessary to
alleviate the alleged hardship or difficulty presented by the strict application of this title.
Attachment 10 Page 27 of 48
Comment: The variation request is not, in staff s opinion, the minimum measure of relief to address
the petitioner's concerns. Instead, the petitioner could redesign the proposed loading berths to better
utilize the available property and to meet the off-street loading location and screening requirements.
Leeal Notice & Rescheduling of the Public Hearine
This case was initially noticed for consideration at the PZB's July 9, 2024 meeting, however the required
sign was not posted before the deadline. In response, the City withdrew the case from the July 9 agenda and
published a new notice, sent a new mailing, and posted the required sign in advance to allow consideration
at the PZB's July 23, 2024 meeting.
PZB Procedure and Recommended Conditions
Under Section 12-3-6.G (Procedure for Review and Decision for Major Variations) of the Zoning Ordinance,
the PZB has the authority to recommend that the City Council approve, approve subject to conditions, or
deny the above -mentioned major variation request at 1701 Birchwood Avenue.
Consideration of the request should be based on a review of the information presented by the applicant and
the findings made above, as specified in Section 12-3-6.H (Findings of Fact for Variations) of the Zoning
Ordinance. If the PZB recommends approval of the request, staff recommends the following conditions.
Conditions of Approval:
1. The petitioner shall either enclose the loading area with a budding addition in compliance with all
City of Des Plaines codes or install an eight -foot -tall solid masonry or wood wing -wall with a
continuous evergreen hedge along both sides of the loading berth. The fencing and landscaping shall
be positioned and scaled appropriately to screen a full semi -truck cab and trailer from view.
2. The new dock door and man door color shall complement the existing face brick color on the building.
3. Stacking or queuing of vehicles along Birchwood Avenue to enter the loading area is prohibited.
4. Trucks and trailers may only be puked in designated loading spaces. All other parking of vehicles,
including trucks or trailers on the property must be within striped spaces of sufficient depth and width
to accommodate the space without obstructing drive aisles, as required by Section 12-9-6.D.
5. No trash compacter, dumpster, or any other receptacles shall be allowed within the loading berth or
its entrance at any time. Refuse receptacles stored outside shall be located within an enclosure in
compliance with Section 12-10-11.A of the Zoning Ordinance.
6. Semi -trucks with their trailers shall only be puked in the loading berths during active loading and
unloading operations. No other vehicles shall be puked in the loading berth or the loading berth
entrance at any time.
Member Salethik requested clarification of the Code requirements that stipulate that loading docks not open
directly toward a public right-of-way.
Senior Planner Stytz provided a summary of the Code requirement.
Member Saletniknoted that there seems to be a high concentration of nonconforming buildings in the vicinity
of the property.
Attachment 10 Page 28 of 48
Senior Planner Stytz confirmed that there are existing nonconformities related to buildings constructed many
decades ago. However, the Board's job is to evaluate the request based on the variation standards.
Member Saletnik noted that he was not m concerned with this location as there are similar uses surrounding.
Member Catalano inquired what was behind the existing overhead doors on the floor plan.
Mr. Chiero responded that there is a loading/unloading area directly behind the overhead door area.
Mr. Chaesi added that cars and vans can pull it to load/unload but semitmck trailers have to be parked outside
because they do not fit in the garage.
Member Veremis inquired about the length of semi -tractor traders.
Mr. Chiero explained the various sizes of tractor trailers from 45 feet to 54 feet with a 20-foot to 40-foot cab.
Member Veremis inquired about any known history of safety incidents at loading docks.
Mr. Chiero did not have specific statistics but relayed an anecdote about a personal injury incurred at a
loading dock similar to what is proposed.
Member Weaver inquired about the proposed slope to the new loading docks.
Ms. Mangos noted that the proposed improvements would introduce an excavation of approximately 4 feet
adjacent to the building which would be sloped up toward Birchwood Avenue.
Member Weaver inquired about the proposed drainage improvements to address water in this area.
Ms. Mangas explained that a civil engineer will be retained to design a solution for this area.
Member Weaver inquired about the condition related to a screen wall adjacent to the new loading area.
Senior Planner Stytz clarified the proposed location of a screen wall.
Member Weaver inquired about the required height of the screen wall.
Senior Planner Stytz clarified that a fence would need to be installed along both sides of the loading berth to
screen it from view.
Member Saletmk inquired about clarification regarding the City's requirements for measuring the height of
the wall and the location along the wall where height might be measured.
Senior Planuef Stytz clarified that the fence height would be measured from immediate grade to the top of
the fence structure.
Chairman Szabo differentiated the proposed location from various other industrial areas.
10
Attachment 10 Page 29 of 48
Member Catalano highlighted several other properties in the vicinity where loading docks are visible from
the public right-of-way.
Member Saletaik noted his preference for landscaping rather than the proposed screen wall.
Member Bronakowski inquired about the projected traffic impact in the vicinity.
Ms. Mangas noted that the difference would likely be negligible.
Mr. Chiero notedthat the next tenant is not currently known but that this site wouldbe unlikely to be occupied
by a high -volume trucking company.
Mr. Chaesi elaborated that the building is uniquely situated to accommodate a new manufacturing tenant.
Member Veremis inquired about the process for removal of concrete to establish the proposed graded
approach for trucks.
Mr. Chiero acknowledged that work would include removal of concrete.
Member Veremm inquired about the proposed extent of new investment.
Mr. Chiero responded somewhere near S500K would be invested in the property.
Member Weaver reviewed contents from the staff report relating to the intent of the screen wall and the color
of the dock doors.
Mr. Chiero confirmed that they would be willing to select an alternate color for the overhead doors other
than white.
Member Saletaik asked if there are any considerations for erosion.
Ms. Mangas responded that there will be a six-inch curb installed along the west side of the loading dock.
Member Weaver requested clarification of cost implications of the required screen wall.
Mr. Chaesi noted that the screen wall would require additional expense and would create operational issues.
The existence of the screen wall can increase the quantity of accidents.
Member Weaver requested clarification of the City's building permit process regarding review of the
proposed slope changes.
Senior Planner Stytz noted that this would be routed to multiple departments.
Member Weaver asked if the engineers would say the proposed slope on the west side of the loading berth
won't work and need a retaining wall. Is that within the realm of possibility?
Senior Planner Stytz responded that this is a possibility.
11
Attachment 10 Page 30 of 48
Member Saletrtrk suggested that the introduction of a wall on either or both sides might create areas for
accumulation of rnbbish and snow drifts that might be detrimental to the operations.
Senior Planner Stytz responded that the fence could be shifted away from the loading berth to address that
concern.
Member Saletaik noted that he preferred increasing the landscaping to address the screening issue
Member Weaver preferred a permanent screening solution to landscaping to serve as long-term visual
screening, however until it can be confirmed whether a retaining wall will be required to accommodate the
proposed slope.
Chairman Szabo requested clarification of the current proposal regarding the design of the sloped approach
to the docks.
Ms. Mangas clarified that the west side of the loading area would not include a retaining wall or screen wall.
A retaining wall is anticipated on the east side.
Member Weaver suggested a berm on the west side of the driveway but was hesitant to add a condition of
approval which might countermand the recommendation of the City's engineering division regarding both
drainage and structural requirements.
Member Catalano suggested using the excavated fill from the area in front of the loading dock to establish
the suggested berm west of the approach.
Member Saletaik and Member Catalano discussed a likely curb between the west edge of pavement and the
green space or berm west of the drive aisle.
Chairman Szabo welcomed public comment regarding the request.
No members of the public came forward.
Member Veremis noted that owners of adjacent property did not seem especially interested in this request.
Member Weaver inquired whether the applicant had reviewed the recommended conditions in the staff report
and whether the applicant opposed any of these.
Mr. Chiero confirmed that they opposed condition 1 but had no objections to the proposed conditions
numbered 2-6.
Member Weaver asked if the grade will be higher than the current parking area.
Ms. Mangas responded that the grade will be the same as the existing parking area and will slope down to
the new depressed loading berth.
Chairman Szabo and Member Saletnik reviewed the first condition and suggested a landscaping solution.
12
Attachment 10 Page 31 of 48
Chairman Szabo closed the public hearing and entertained a motion regarding the case.
Mr. Chiem suggested arbor vitae along both sides of the approach.
Member Weaver inquired about the process for continuing the case to allow for a review by a civil engineer
of the proposed drainage and retaining wall requirements. Senior Planner Stytz responded that the PZB could
continue the case to a date certain.
Member Saleta k noted there was a depressed area here prior to 2013 and there was likely a viable drainage
solution in place associated with this prior condition.
Member Catalano suggested the sheet draining from the west into the depressed area would likely be
minimal.
Ms. Mangas suggested additional landscaping west of the drive aisle could further assist.
Mr. Chiero noted the differences in existing grade versus the proposed grade and that a berm would not be
necessary as the west yard will be higher than the existing parking lot.
Member Saletnik suggested amending condition 1 to provide flexibility to the applicant but also ensure new
screening will be introduced.
Discussion among the members regarding potential options ensured.
Member Saleta k moved to amend the condition as follows: "The petitioner shall construct fencing and/or
landscaping which should be positioned or scaled to screen the truck cab and trailer from view, subject to
review of drainage by engineering."
Member Catalano asked the typical height of a semitruck. Mr. Chiem responded that semitruck are
approximately 12 feet from grade and would extend out about 73 feet from the proposed dock doors.
Catalano suggested limiting the height of required landscaping to 6-8 feet.
Ms. Mangas agreed that specificity would benefit the applicant to ensure there would not be an alternate
interpretation by staff during the plan review process.
A motion was made by Member Catalano and seconded by Member Waver to recommend approval of the
request to the City Council with amendments to condition 1 to require landscaping at a height of between 6-
8 feet extending 115 feet north from the northwest comer of the building toward the street and approximately
40 feet from the northwest comer of the office to a point equal and opposite the landscaping on the west side
of the access drive.
AYES: Weaver, Saletnik, Veremis, Catalano, Bronakowski, Szabo
NAYES: None
ABSTAIN: None
*"MOTION CARRIED"'
13
Attachment 10 Page 32 of 48
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3. Address: 1263 Elmhurst Road Case Number: 24-032-CU
The petitioner is requesting a Conditional Use to allow an auto service repair use in the C-3 zoning district
at 1263 Ehnhurst Road.
PIN: 08-24-300-015-0000
Petitioners: Ahmet Polar, 25925 N. Arrowhead Drive, Mundelein, IL 60060
brotherhood Real Estate Partnership LLC, 1263 Elmhurst Road, Des Plaines, IL 60018
Chairman Szabo introduced the third case on the agenda and opened the public hearing.
Ahmet Polat & Enes Ozcan were sworn in.
Mr. Polat noted that they purchased the property approximately 1 year ago. They have been remodeling the
properly but were not aware that the conditional use would be required to operate an auto service use on the
properly. There are four existing service bays and 33 parking stalls on the property. They proposed to have
up to 6 employees.
Chairman Szabo inquired about the length of the prior vacancy.
Senior Planner Stytz confirmed Drat the prior tenant vacated in 2021.
Member Saletnik inquired about the various improvements undertaken by the applicant.
Mr. Polat noted that new signage was also installed.
Chairman Szabo requested confirmation of whether the signage complied with Code requirements.
Senior Planner Stytz confirmed Drat an application for permit for the signage has not yet been Sled.
Member Weaver asked if the petitioner is aware of the ten staff recommended conditions of approval.
Mr. Polat responded that the building will be the same as the mechanic shop before and Drat all work will be
done inside the building.
Member Catalano inquired whether the applicant was aware of the requirement to resurface the parking lot.
Mr. Polat confirmed that they were and could have the parking lot repaved prior to the City Council meeting.
Member Saletaik inquired whether the applicant was aware of the site striping requirement.
Mr. Polat confirmed that they were prepared to comply.
Member Bronakowski asked if the petitioner had plans for the location of the two required handicap spaces.
Mr. Polar responded that the first two parking spaces will be designated as accessible.
Attachment 8 Page 21 of 41
Chairman Szabo requested that the applicant affirm they are aware of the new landscaping that was required.
Mr. Polat noted that they believed the original landscaping could be restored.
Member Saletnik was concerned the applicant was not aware that new landscaping improvements would be
required.
Chairman Szabo requested a summary of the case from staff.
Senior Planner Stytz provided a summary of the report.
Issue: The petitioner is requesting a Conditional Use to allow an auto service repair use in the C-3 zoning
district at 1263 Elmhurst Road.
Petitioner:
Ahmet Polat, 25925 N. Arrowhead Drive, Mundelein, IL 60060
Owner:
Brotherhood Real Estate Partnership LLC, 1263 Elmhurst Road, Des Plaines,
IL 60018
Case Number: 24-032-CU
171C�IF:IIrLIItflllIIll FEIIIIIII:
Ward: #81 Alderman Mike Charewicz
Existing Zoning: C-31 General Commercial District
Existing Land Use: Vacant building (previous auto service repair use)
Surrounding Zoning: North:C-3, General Commercial District
South:C-31 General Commercial District
East: R-1, Single Family Residential District
West: Il, Commercial (Village of Mount Prospect)
Surrounding Land Use:
North: Vacant building (former Church)
South: Auto Service Repair business (commercial)
East: Single Family Residences
West:Multi-tenant Commercial buildings (commercial)
Street Classification:
Elmhurst Road is an other principal arterial road under Illinois Department of
Transportation (IDOT) jurisdiction.
Comprehensive Plan:
Commercial is the recommended use for this properly.
Zoning/Property Ifistory:
Based on city records, the subject properly was annexed in 1965. Aerial
imagery indicates that the front, one-story portion of the existing building on
the subject property was constructed around 1974 for use as a quick service
restaurant. In 2002, the building was remodeled for an auto service repair use.
Attachment 8 Page 22 of 41
In 2004, the rear, two-story portion of the building was constructed for use as
a storage area for A&T Automotive. A&T Automotive closed in 2021 and the
subject property has been vacant since.
There have been some code enforcement violations on the subject properly
related to properly maintenance, debris, and vehicles parked on site without
license plates. Staff sent a nuisance abatement letter on June 17, 2024 detailing
the violations to be addressed. While the petitioner has worked with staff to
begin addressing these issues, all violations will need to be resolved prior to
the issuance of any business license or building permit for the proposed use.
Project Description: Overview
Petitioner Ahmet Polat has requested a Conditional Use Permit to operate an
auto service repair facility, C3 Auto Corp, at 1263 Elmhurst Road. The subject
properly contains a single building with a surface parking area as shown in the
attached Land Title Survey. The existing building is vacant and is proposed to
be used solely for auto service repair activities of the C3 Auto Corp business.
The subject property is an interior lot fronting Elmhurst Road on the west with
a single access point.
Floor Plan and Elevations
The existing building varies in height with a one-story section in the front
housing the four service bays with an office/reception area and a two-story
section in the rear housing office, storage, and staff areas as shown on the
attached Floor Plans. The proposal does not include the interior alteration of
the budding, its rooms, or its location. There are also no plans to alter the
existing exterior building materials, which consist of brick and wood paneling
for the front, one-story building portion and concrete blocks for the rear, two-
story building portion.
Off -Street Parking and Access
Pursuant to Section 12-9-7 of the Des Plaines Zoning Ordinance, auto service
repair facilities are required to provide two parking spaces per service bay and
one space for every 200 square feet of accessory retail. As such, a total of ten
off-street spaces are required for the proposed business, including a minimum
of one accessible space. The attached Site Plan indicates that the petitioner will
restripe the parking area to accommodate a total of 25 off-streetwg parking
spaces on site: eight along the north properly line at the rear of the properly
and 17 along the south property line. However, no accessible spaces are
indicated on the Site Plan. Pursuant to Section 12-9-81 a total of two accessible
spaces are required for properties with between 21 to 50 off-street parking
spaces. As such, staff have added a condition that the Site Plan is revised to
show the required accessible spaces as well as identify the remaining space
designations for customer, employee, and vehicles waiting to be serviced. The
parking area on site is in disrepair so staff have added a separate condition
requiring the pavement areas to be mpaved and restriped to match the attached
Site Plan.
Attachment 8 Page 23 of 41
Landscaping and Screening
The existing property is void of any landscaping and the petitioner's proposal
does not include the addition of any new landscaping. However, given the
positioning of the subject properly along a major commercial corridor in the
City and ample space in front of the building andparking area, staff have added
a condition that the attached Site Plan is revised, or a separate Landscape Plan
is provided, to provide the following improvements in conformance with
Chapter 10 "Landscaping and Screening" of the Zoning Ordinance:
The installation of a minimum 3-foot-wide foundation landscaping bed
along the west building elevation/front walkway and installation of a
turf, landscape, or combined turf and landscape area in the remaining
space between the west building elevation and the west property line;
The installation of a minimum 3-foot-wide landscape bed around the
base of the existing pole sign; and
The installation of a minimum 8-foot-wide, 100-square-foot landscape
bed on the southwest comer of the subject property between the west
property line and the parking area.
In addition, the attached Site and Context Photos show that the existing
dumpster on site is stored outside without an enclosure. As such, staff have
added a condition that a dumpster enclosure shall be installed in conformance
with Section 12-10-11 of the Zoning Ordinance and all garbage, used tires,
and any other debris shall be kept in the dumpster enclosure at all times.
Business Operations
The C3 Autos Corp business will be open 8:00 a.m. to 5:00 p.m. Monday
through Friday, 9 a.m. to 3 p.m. on Saturdays, and closed on Sundays. Their
services include tune-ups and servicing for the brake system, engine, exhaust
system, tires, and transmission. They will also offer auto accessories for sale
and installation on site. A maximum of six employees two managers and
four laborers —will be present on site at a given time.
Conditional Use Ftindings: Conditional Use requests are subject to the standards set forth in Section 12-3-
4(E) of the Zoning Ordinance. Rationale for how the proposed amendments would satisfy the standards is
provided below and in the attached petitioner responses to standards. The Board may use the provided
responses as written as its rationale, modify, or adopt its own.
1. The proposed Conditional Use is in fact a Conditional Use established within the specific Zoning
district involved:
Comment: The proposed business is classified under the auto service repair use, which is a Conditional
Use as specified in Section 12-7-3.K of the Zoning Ordinance for properties in the C-3 General
Commercial District.
2. The proposed Conditional Use is in accordance with the objectives of the City's Comprehensive
Plan:
Comment. The Comprehensive Plan designates this property as commercial and strives to foster growth
commercial businesses in Des PLtines. This property is positioned along a major commercial corridor in
Attachment 8 Page 24 of 41
the City surrounded by commercial development on all sides except the west side where the property
abuts single family residences. The addition of commercial uses, such m an auto service repair use, at
the subject property falls within the general principles and goals of the Comprehensive Plan.
3. The proposed Conditional Use is designed, constructed, operated and maintained to be harmonious
and appropriate in appearance with the existing or intended character of the general vicinity:
Comment. The existing building has been remodeled for an automotive repair use and was previously
occupied by an automotive service repair shop. The proposed auto repair facility will make additional
improvements to the subject property, so it is consistent with surrounding commercial development. The
petitioner proposes to rework and restripe the existing parking and drive aisle area to improve
functionality and revitalize the subject property so that it blends better with the surrounding commercial
uses and structures. Staff have added a condition to add landscaping and improve the screening of the
subject property from neighboring properties.
4. The proposed Conditional Use is not hazardous or disturbing to existing neighboring uses:
Comment: The proposed auto service repair use would conduct their services within the building
reducing any bazardous or disturbing effects to existing neighboring uses. The footprint and height of
the existing building will remain the same. However, the parking area and drive aisle will be redesigned
to improve circulation and operations on site. The auto service repair use is consistent with and
complementary to other commercial uses in the area.
5. The proposed Conditional Use is to be served adequately by essential public facilities and services,
such as highways, streets, police and fire protection, drainage structures, refuse disposal, water
and sewer, and schools; or, agencies responsible for establishing the Conditional Use shall provide
adequately any such services:
Comment: The previous uses, including a former auto service repair use, were adequately served by
essential public facilities and services. The existing single curb cut will remain as is and is sufficient to
provide access to the site. As such, staff do not have concerns that the proposed auto service repair use
will be adequately served by essential public facilities and services.
6. The proposed Conditional Use does not create excessive additional requirements at public
expense for public facilities and services and will not be detrimental to the economic well-being of
the entire community:
Comment: The former uses, including an auto service repair use, have not created a burden on public
facilities and have not been detrimental to the economic well-being of the community. Thus, there are
no anticipated concerns for the community m a result of the Conditional Use Permit for the proposed
auto service repair use at this location.
7. The proposed Conditional Use does not involve uses, activities, processes, materials, equipment
and conditions of operation that will be detrimental to any persons, property, or the general
welfare by reason of excessive production of traffic, noise, smoke fumes, glare or odors:
Comment. All activities will take place inside the building to reduce any noise, smoke fumes, glare, or
odors. The petitioner will store and dispose of all waste within designated trash enclosures and comply
with all local, state, and federal regulations regarding the disposal of hazardous chemicals. The Fire
Prevention Bureau will require information pertaining to waste oil removal arrangements to ensure waste
oil is removed from the site on a regular basis. Staff have added a condition to add landscaping and
screening to improve the aesthetics of the property.
Attachment 8 Page 25 of 41
8. The proposed Conditional Use provides vehicular access to the property designed so that it does
not create an interference with traffic on surrounding public thoroughfares:
Comment: The proposal utilizes the existing curb cut on the subject property and maintains the existing
wide drive aisles to accommodate two-way travel and ample maneuver space for vehicles entering and
exiting the service bays.
9. The proposed Conditional Use does not result in the destruction, loss, or damage of natural, scenic,
or historic features of major importance:
Comment: The proposal would not cause the destruction, loss, or damage of any natural, scenic or historic
features of major importance. The building and site were already developed for commercial use.
10. The proposed Conditional Use complies with all additional regulations in the Zoning Ordinance
specific to the Conditional Use requested:
Comment: The proposal will meet all other requirements of the Zoning Ordinance for the C-3 General
Commercial District.
PZB Procedure and Recommended Conditions: Under Section 12-3-4.D (Procedure for Review and
Decision for Conditional Uses), the PZB has the authority to recommend that the City Council approve,
approve subject to conditions, or deny the above -mentioned conditional use permit for the auto service repair
use at 1263 Elmhurst Road. Consideration of the request should be based on a review of the information
presented by the applicant and the findings made above, as specified in Section 12-34.E (Standards for
Conditional Uses) of the Zoning Ordinance. If the PZB recommends approval of the request, staff
recommends the following conditions.
Conditions of Approval:
1. The parking area shall be repaved with a dust -free hard surface and the parking spaces shall be painted
on the property to match the approved Site Plan. A revised parking striping plan may be approved by
the Community and Economic Development Department if the plans meet requirements of Section
12-9-6 and Site Plan Review standards pursuant to Section 12-3-2.B.
2. The Site Plan shall be revised prior to City Council review to identify the off-street parking spaces
designated for customers, employees, and vehicles waiting for service, and to accommodate a
minimum of two accessible parking spaces in compliance with all City of Des Plaines codes.
3. Prior to City Council review, the Site Plan shall be revised, or separate landscape Plan provided, to
show the installation of the following improvements in compliance with Section 12-10 of the Zoning
Ordinance: (i) a minimum three -foot -wide foundation landscape bed along the west building
elevation and front walkway surface; (u) a turf, landscape, or combined turf and landscape area in
front of the building between the foundation landscaping area and west property line; (iu) a three-
foot -wide landscape bed around the base of the existing pole sign; and (iv) a minimum eight -foot -
wide, 100-square-foot landscape area on the southwest comer of the properly between the parking
area and the west property line.
4. Inoperable vehicles shall not be parked or stored outdoors on the Subject Property except vehicles
actively being serviced. Vehicles may only be parked in striped spaces.
5. Only four service bays shall be allowed for the life of this conditional use.
6. No auto body related activities are permitted unless this conditional use is amended. Sale and display
Attachment 8 Page 26 of 41
of motor vehicles or parking of vehicles unrelated to the auto service repair use is not permitted at
any time.
7. Used tires may only be stored inside the building, a dumpster, a fully enclosed fence enclosure, or a
pemutted accessory structure. A contract with a tire disposal company most be provided to staff, or
an affidavit must be signed attesting that no used tires will be stored on site.
8. Prior to the time of building permit, the petitioner shall obtain the Des Plaines Fire Department's
review and written approval of all waste oil removal arrangements and practices for the Subject
Property.
9. The dompster shall be stored inside the building or within a dumpster enclosure in compliance with
Section 12-10-11 of the Zoning Ordinance at all times.
10. Any and all properly violations shall be resolved to the satisfaction of staff prior to the issuance of
any business registration.
Member Saletmk inquired about any outstanding violations upon the property.
Senior Planner Stytz summarized a few open violations relating to parking of vehicles, accumulation of
rubbish, and tall grass and weeds.
Member Saletnik asked if all debris had been removed from the property.
Senior Planner Stytz responded that many of the items were addressed but that staff would need to confirm.
Member Saletnik recommended that the applicant resolve all items summarized in the staff motion prior to
appearance at the City Council.
Member Weaver thanked staff for the thoughtful preparation of the proposed conditions.
Member Bronakowski requested confirmation of the quantity of vehicles parked on the property under
normal operations.
Ahmet Polat suggested that 6 employee vehicles and 2 vehicles per service bay would be typical.
Member Veremis requested clarification of the condition which refers to inoperable vehicles. She surmised
that most vehicles might be considered inoperable if they are awaiting parts or service.
Member Saletirik offered that condition 4 did not include inoperable vehicles that were "actively being
serviced."
Discussion ensued regarding the meaning of these terms.
Member Veremis inquired whether the landscaping requirements were applicable to the prior tenant.
Senior Planner Stytz clarified that the site was developed prior to the adoption of the current Code
requirements regarding landscaping.
Attachment 8 Page 27 of 41
Member Saletiuk recommended the applicant retain a civil engineer and/or a landscape. Their architect
would assist with the preparation of plans.
Chairman Szabo offered members of the public to provide testimony regarding this case.
No members of the public came forward.
Chairman Szabo closed the public hearing and welcomed a motion.
A motion was made by Member Weaver and seconded by Member Bronakowski to recommend approval of
the request to the City Council with the staff recommended conditions as written.
AYES: Weaver, Saletnik, Veremis, Catalano, Bronakowski, Szabo
NAYES: None
ABSTAIN: None
MOTION CARRIED
16*
v
Attachment 8 Page 28 of 41